{"id":43190,"date":"2024-12-17T09:00:55","date_gmt":"2024-12-17T02:00:55","guid":{"rendered":"https:\/\/lacviet.vn\/?p=43190"},"modified":"2024-12-20T10:07:26","modified_gmt":"2024-12-20T03:07:26","slug":"chinh-ly-tai-lieu","status":"publish","type":"post","link":"https:\/\/lacviet.vn\/en\/chinh-ly-tai-lieu\/","title":{"rendered":"Adjust the document storage is what? 23 Step process to revise the document storage"},"content":{"rendered":"

Adjust the document storage is the stepping stone indispensable to the process of digitizing achieve the best performance. The classification of carefully remove information duplicate and sort documents according to a scientific system that will help the business build a database of accurate, easy to access and leverage the maximum value of information.<\/span><\/p>\n

Such processing is and what processes are performing? The same Lac Viet<\/a> read through the article below.<\/span><\/p>\n

1. Adjust the document is what?<\/h2>\n
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Adjust the document <\/b>is the screening process, organize and sort documents in a systematic way based on value in use, storage requirements. This process is done to ensure that important documents are preserved and easy to access, while the document is no longer valid will be removed in a scientific way.<\/span><\/p>\n<\/blockquote>\n

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Revision include screening, organize and sort documents according to the system<\/figcaption><\/figure>\n

Revision record storage role, remove the document of value, reduce the load of the document backlog, thereby optimizing the use of storage space. At the same time support business sort documents according to the system, ensuring the ability to access quickly.<\/span><\/p>\n

2. 23 Step process to revise the document archive professional<\/h2>\n

Tuning is a complex process, requiring the accurate system and comply with the steps closely. Here are 23 step revision of document professional storage, deployed from the initial survey to complete the handover:<\/span><\/p>\n

Step 1: Delivery of documents and receipt<\/b><\/p>\n

The process to revise the document begins with the delivery documents from the unit or relevant departments. Material is check the number of status and receipt to ensure transparency.<\/span><\/p>\n

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Check the number of status and receipt documents<\/figcaption><\/figure>\n

Step 2: Shipping documents to the venue adjust the<\/b><\/p>\n

Material is moved from storage to where justified alignment, ensure no damage or loss during shipping.<\/span><\/p>\n

Step 3: hygiene preliminary document<\/b><\/p>\n

Documents are checked and clean by removing dirt, dust pin, paper clip, to ensure the conditions for revision of favorable.<\/span><\/p>\n

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Remove dirt, pins, paper clips, to ensure the conditions for adjusting the<\/figcaption><\/figure>\n

Step 4: Survey and compiled text guide revision<\/b><\/p>\n

In this step, the survey material and custom plans are set up to guide the entire process, including:<\/span><\/p>\n

    \n
  • Reporting survey results document.<\/span><\/li>\n
  • History font storage unit or formation documents.<\/span><\/li>\n
  • Guide classification and profiling.<\/span><\/li>\n<\/ul>\n

    Step 5: document Classification<\/b><\/p>\n

    Documents are arranged according to theme, time, or functions, ensure the homogeneous according to manual sorting.<\/span><\/p>\n

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    Arranged by topic, time, or functions,...<\/figcaption><\/figure>\n

    Step 6: Set up a profile or editing, finishing profile<\/b><\/p>\n

    Depending on the status of documents, there are two main activities:<\/span><\/p>\n

      \n
    • Establishment record for material left in retail<\/b>: Documents are gathered, book titles, arranged by system, define the term preservation.<\/span><\/li>\n
    • Edit, finishing record was set<\/b>: Test content, additional documentation is missing, edit the title and term storage if necessary.<\/span><\/li>\n<\/ul>\n

      Step 7: Write the school, information on stock news<\/b><\/p>\n

      Each record is recorded detailed information on the coupon information, such as record number, title, term preservation, document status, level of security and notes.<\/span><\/p>\n

      Step 8: Check, edit, record and featured news<\/b><\/p>\n

      This step to ensure the accuracy completeness of the votes for information and records before continuing the process.<\/span><\/p>\n

      \"ch\u1ec9nh
      Check, edit, record and featured news to ensure the accuracy full<\/span><\/figcaption><\/figure>\n

      Step 9: the System chemical bonds news under the scheme classification<\/b><\/p>\n

      The stock information is rearranged according to the order of science, ensure the investigation and management easier.<\/span><\/p>\n

      Step 10: the System chemical profile according to votes news<\/b><\/p>\n

      Based on stock news, documents are organized into the complete profile uniformity.<\/span><\/p>\n

      Step 11: cataloging record<\/b><\/p>\n

      Documents are numbered sheets, the compiled table of contents, write, record covers and the stock from the end.<\/span><\/p>\n

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      Numbered sheets, the compiled table of contents and write cover profile<\/span><\/figcaption><\/figure>\n

      Step 12: Check and edit the cataloging record<\/b><\/p>\n

      Process of cataloging is strict inspection, ensure there are no errors, and errors in the record.<\/span><\/p>\n

      Step 13: Record of the official record and on the cover of record<\/b><\/p>\n

      The official records are numbered and recorded information on the cover.<\/span><\/p>\n

      \"ch\u1ec9nh
      Numbered and record information onto the cover material<\/figcaption><\/figure>\n

      Step 14: sanitary material and put into the cover profile<\/b><\/p>\n

      The document is clean again, remove the pins and folded into the cover profile.<\/span><\/p>\n

      Step 15: Put records into the box<\/b><\/p>\n

      Records are carefully packed into the storage box.<\/span><\/p>\n

      \"ch\u1ec9nh
      Packing records into the storage box<\/figcaption><\/figure>\n

      Step 16: Write\/print and label boxes<\/b><\/p>\n

      Each box is labeled with detailed information for easy lookup.<\/span><\/p>\n

      Step 17: Shipping documents to the repository and shelving<\/b><\/p>\n

      Material after processing is put back in storage and arrange into the location specified.<\/span><\/p>\n

      Step 18: Delivery material after processing<\/b><\/p>\n

      Receipt material after processing is to ensure the legality and transparency.<\/span><\/p>\n

      Step 19: Enter the coupon information into the database<\/b><\/p>\n

      Information from the coupon information is digitized and entered into the system manager, data storage.<\/span><\/p>\n

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      Enter the coupon information into the management system documentation<\/figcaption><\/figure>\n

      Step 20: Check, edit, import stock information<\/b><\/p>\n

      The process of data entry is checked to ensure accuracy.<\/span><\/p>\n

      Step 21: Set catalog record<\/b><\/p>\n

      A catalog full compiled, printed and close the book.<\/span><\/p>\n

      Step 22: statistics, remove the package, set the category document type<\/b><\/p>\n

      The document type is classified, packed and statistics to report.<\/span><\/p>\n

      \"Quy
      Statistics, remove the package, set the category document type<\/figcaption><\/figure>\n

      Step 23: end processing<\/b><\/p>\n

      Process and processing ends with the handover of the entire record, with the final report.<\/span><\/p>\n

      3. Regulative principle of documents in business<\/h2>\n

      Process revision of document storage doesn't just stop at the arrangement and organization of documents which must also adhere to the key principles to ensure the system. Here are two core principles that should be taken seriously in any business:<\/span><\/p>\n

      3.1 do Not scatter the material in font archives<\/h3>\n

      Understand simple font storage is the sum total the whole document related to a topic, unit, or project specific. The revision must ensure do not scatter the material belonging to the same font storage, because this will cause the shortcomings, such as:<\/span><\/p>\n