{"id":9013,"date":"2024-05-09T10:38:18","date_gmt":"2024-05-09T03:38:18","guid":{"rendered":"https:\/\/www2.lacviet.vn\/?p=9013"},"modified":"2025-10-20T17:22:55","modified_gmt":"2025-10-20T10:22:55","slug":"van-phong-khong-giay","status":"publish","type":"post","link":"https:\/\/lacviet.vn\/en\/van-phong-khong-giay\/","title":{"rendered":"5 Steps to transition to office no more papers EASILY"},"content":{"rendered":"

According to the report of IDC, stationary use in the work environment caused great impact to the environment and the budget of the company. According to statistics, an employee consumes an average of 10,000 sheets of paper per year, with costs equal to 80$.<\/p>\n

Out of that, about 70% of this sheet of paper is thrown into the trash after about 3 months use. The figure which shows the challenges that businesses face when managing the cost of stationery. Moreover, each year, companies spend billions of dollars for the cost of this, and this situation does not occur only in the Usa but also in other countries in the world.<\/p>\n

The consumption of office products and the environmental impact of it was the statistics of IDC indicated with the numbers worrisome. However, to solve this problem, the solution paperless office<\/strong> have become a great solution to mitigate adverse impacts and improve organizational processes of the business. This also means increased transparency in the daily activities. To implement this model, tools such as management software, electronic document is very important and indispensable. Let's Lac Viet<\/a><\/strong> learn in detail under the following article!<\/p>\n

1. Solution paperless office, bringing benefits for business and the environment?<\/h2>\n

Businesses need to understand that the transition to solution paperless office could not be done right in the shortest time, but it is a worthwhile investment for their future. Just have a small change in ways of working, the business was able to reduce the waste papers, increase efficiency and help protect the environment. If done properly, the transition to office model does not use papers can also help the business's sustainable growth in the future.<\/p>\n

1.1 cost savings for business<\/h3>\n

The move to solution paperless office will bring major benefits in terms of costs for businesses. By completely eliminate paper, ink and printer maintenance, this cost savings can be in the long term. Even if using only a printer focus for the office, companies can save significant cost. In addition, with the development of storage solutions, electronic document, the cost for storage and access documents becomes very affordable. The staff can also easily access documents from any device of them, help improve productivity and save time.<\/p>\n

1.2 Solution paperless office help increase the security<\/h3>\n

The use of this solution to bring maximum security to the important information of the business. Employees can easily access the documents from any place and any time without having to worry about loss or damage. Moreover, management system, electronic document that features high security and asked to sign in using strong passwords help protect the information more important than the use of cabinets traditional materials.<\/p>\n

1.3 optimal for office area<\/h3>\n

Instead of having to spend a lot area for the equipment and materials cabinet solutions, paperless office saves area. The empty space can be used for other purposes, such as large meeting room, recreation area or rest room for staff. This not only creates a work environment more comfortable for employees, but also to help business save cost of renting or buying real estate.<\/p>\n

1.4 Solution paperless office help automate the process<\/h3>\n

Ngo\u00e0i vi\u1ec7c t\u00ecm ki\u1ebfm t\u00e0i li\u1ec7u nhanh ch\u00f3ng, gi\u1ea3i ph\u00e1p v\u0103n ph\u00f2ng kh\u00f4ng gi\u1ea5y c\u00f2n gi\u00fap t\u1ef1 \u0111\u1ed9ng h\u00f3a quy tr\u00ecnh l\u00e0m vi\u1ec7c. Thay v\u00ec ph\u1ea3i in v\u00e0 ph\u00e2n ph\u1ed1i t\u00e0i li\u1ec7u gi\u1ea5y, c\u00e1c t\u00e0i li\u1ec7u v\u00e0 bi\u1ec3u m\u1eabu quan tr\u1ecdng c\u00f3 th\u1ec3 \u0111\u01b0\u1ee3c \u0111i\u1ec1n v\u00e0 l\u01b0u tr\u1eef tr\u1ef1c tuy\u1ebfn. \u0110i\u1ec1u n\u00e0y gi\u00fap t\u0103ng t\u1ed1c \u0111\u1ed9 ho\u00e0n th\u00e0nh c\u00f4ng vi\u1ec7c v\u00e0 gi\u1ea3m thi\u1ec3u l\u1ed7i nh\u01b0 nh\u1ea7m l\u1eabn th\u00f4ng tin ho\u1eb7c m\u1ea5t m\u00e1t t\u00e0i li\u1ec7u. H\u01a1n n\u1eefa, c\u00e1c c\u00f4ng c\u1ee5 nh\u01b0 h\u1ee3p \u0111\u1ed3ng \u0111i\u1ec7n t\u1eed, ch\u1eef k\u00fd s\u1ed1 v\u00e0 c\u00e1c software track project progress<\/a> tr\u1ef1c tuy\u1ebfn \u0111\u1ec1u c\u00f3 th\u1ec3 \u0111\u01b0\u1ee3c t\u00edch h\u1ee3p trong m\u00f4 h\u00ecnh v\u0103n ph\u00f2ng n\u00e0y, t\u1ea1o ra m\u1ed9t quy tr\u00ecnh l\u00e0m vi\u1ec7c tr\u01a1n tru v\u00e0 hi\u1ec7u qu\u1ea3 h\u01a1n.<\/p>\n

1.5 Solution, paperless office, help protect the environment<\/h3>\n

In addition, the use of electronic devices to store and access the documents also helps to reduce the waste of resources such as trees and water, as well as minimize waste paper. This will help create a work environment that is healthy awareness and responsibility of the employees about protecting the environment. By implementing a few small changes, but effective in the document management, your business can contribute to a greener environment for our future.<\/p>\n

\"v\u0103n<\/p>\n

2. 5 easy steps to convert to the office no papers<\/h2>\n

The transition to office solutions't use the paper can start using the steps as follows:<\/p>\n

2.1 Training staff to use software<\/h3>\n

To ensure the success of a paperless office, sheet, staff training is an indispensable step. Many employees may not be familiar with the use of software support, and should be instructed how to use them. Organize training sessions clearly and in detail, or provide the written instructions, will help your employees can have access to the new technology easily and efficiently. Staff training will also help to ensure consistency and efficiency in the use of support tools, at the same time minimize the risks that arise when switching to this solution.<\/p>\n

2.2 Transfer of paper documents into archive material online<\/h3>\n

Vi\u1ec7c chuy\u1ec3n t\u1eeb t\u1ee7 t\u00e0i li\u1ec7u sang h\u1ec7 th\u1ed1ng l\u01b0u tr\u1eef tr\u1ef1c tuy\u1ebfn l\u00e0 m\u1ed9t b\u01b0\u1edbc quan tr\u1ecdng trong qu\u00e1 tr\u00ecnh tri\u1ec3n khai i\u1ea3i ph\u00e1p v\u0103n ph\u00f2ng kh\u00f4ng gi\u1ea5y. Thay v\u00ec d\u00f9ng t\u1ee7 \u0111\u1ef1ng h\u1ed3 s\u01a1 th\u1ee7 c\u00f4ng, doanh nghi\u1ec7p c\u1ea7n \u0111\u1ea7u t\u01b0 v\u00e0o software management profile<\/a> hi\u1ec7n \u0111\u1ea1i \u0111\u1ec3 qu\u1ea3n l\u00fd c\u00e1c t\u1ec7p t\u00e0i li\u1ec7u \u0111i\u1ec7n t\u1eed. H\u1ec7 th\u1ed1ng l\u01b0u tr\u1eef tr\u1ef1c tuy\u1ebfn c\u0169ng an to\u00e0n h\u01a1n so v\u1edbi gi\u1ea5y b\u1edfi n\u00f3 c\u00f3 th\u1ec3 \u0111\u01b0\u1ee3c truy c\u1eadp ngay c\u1ea3 khi x\u1ea3y ra th\u1ea3m h\u1ecda. B\u1eb1ng c\u00e1ch s\u1eed d\u1ee5ng m\u1eadt kh\u1ea9u, ng\u01b0\u1eddi d\u00f9ng c\u00f3 th\u1ec3 \u0111\u1ea3m b\u1ea3o r\u1eb1ng ch\u1ec9 nh\u1eefng ng\u01b0\u1eddi \u0111\u01b0\u1ee3c \u1ee7y quy\u1ec1n m\u1edbi c\u00f3 th\u1ec3 truy c\u1eadp v\u00e0o c\u00e1c t\u00e0i li\u1ec7u \u0111\u00e3 qu\u00e9t \u0111\u01b0\u1ee3c t\u1ea3i l\u00ean h\u1ec7 th\u1ed1ng l\u01b0u tr\u1eef c\u1ee7a doanh nghi\u1ec7p.<\/p>\n

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According to the survey 2023 by IDC, more<\/strong><\/span> 95%<\/strong><\/span> the business world has started to convert numbers with different steps from learn, study, to start the deployment and implementation. Is step premise of the transition of document digitization \u2013 the opportunity to move his business in Vietnam<\/strong><\/span> when the state put in place policies to support businesses during the digitized.<\/em><\/p>

Lac Viet \u2013 the first successful deployment service digitization<\/a> OCR built-in AI for business<\/strong><\/p>