Phần mềm quản lý hồ sơ, tài liệu lưu trữ TẬP TRUNG LV SureDMS

Software management profile as a system technology that helps businesses automate the process of organizing, storing and managing documents. Integrated software features such as search, decentralization, security, and digitization to enhance management efficiency. 

Designed to replace the traditional method of paper-based, management software, document not only saves time but also help enterprises transition to the working pattern, not paper.

Management software, document storage should have the following main features to meet the needs of the business in an effective and professional:

• Smart search: Allow search by keywords, date created, the edit or the other criteria,...save time to access the document.
• Sort and classify documents: Support organize documents into folders, or specific categories based on the needs of use.
• Authorized user: Control the level of access to and correction of each personnel, ensure the safety information.
• Records storage, secure text: Support organization storage warehouses in many different positions and decentralized management independently on each repository.
• Automatic backup: Ensure all data is securely stored and can be restored when an incident occurs.
• Data recovery quickly: Minimize disruption of work when the system encounters problems.
• Share documents: Easily share documents with colleagues or partners without compromising security.

Software records management and document storage for free can be attractive option for many businesses, especially small organizations or newly established. However, the use of free software also potential drawbacks worth considering. Dưới đây là phân tích chi tiết giúp bạn đánh giá nên hay không nên chọn phần mềm quản lý tài liệu miễn phí:

Benefits of document management software for free:

• Save the initial cost: New businesses often have limited budget, the use of free software to help reduce the cost of investment.
• Fit small business: With quality material at least, free software may be enough to meet the basic needs such as storage, search, and profile management.

Limitations and risks:

• Limited features: Storage software free materials often do not have the advanced features like reports, integrated process, approval or authorization details for the user.
• Limited capacity: Many free software limited storage capacity, does not fit with the business that volume of material.
• Low security: A number of free software, lack of security measures, advanced lead to risk leaks or data loss.
• Lack of technical support: Free software often doesn't come service customer support professional, which causes difficulties when you need to fix or upgrade.
• No consistent long-term: When business development, demand management profile will increase, requiring the system flexible and scalable – that which management software free material difficult to meet.

If your business has a limited budget and only need to manage basic profile, free software is a reasonable option in the short term. However, in order to meet long-term needs, you should consider investing in the professional solution such as LV SureDMSthe software not only provides superior features which also ensures high security, technical support and dedicated scalable on demand.

Dưới đây là các tiêu chí quan trọng giúp doanh nghiệp lựa chọn phần mềm lưu trữ tài liệu phù hợp:

• Management and classification of documents: The software should have features that support sort documents according to criteria such as document type, duration, departments, or projects. In addition, features smart search saves time and enhances work performance.
• Security access: The system must ensure security by using encryption, data management, access subdivisions, and record logs of user activity.
• Integrate other systems: A software document management efficiency should have the ability to integrate with existing systems such as ERP, CRM, accounting software... help synchronize data and optimize workflow.
• Scalable and flexible: The system must meet the growth needs of the business, from handling the volume of material greater than to integrate new features.
• Friendly interface, easy to use: The intuitive interface, simple helps users to get acquainted and manipulation. Thereby, reducing the time training employees, ensuring smooth implementation.
• Technical support and maintenance: Service technical support fast, effective from provider are important factors help businesses promptly solve the problem in the process of use.
• Reasonable cost: Enterprises need to consider total cost of ownership (TCO), includes the software price, cost of deployment, maintenance and upgrades, to ensure optimized budget.
• Features reporting and analysis: Software need to provide the detailed report about the state store and use the material to help leaders make decisions accurately and quickly.

Software document management LV SureDMS suit all types of businesses, from small-scale (SME) to large corporations. The system also can meet the special material and demands of each industry, such as Banking and Finance, Medical, Education, Manufacturing, services,...