The management of a large amount of paper documents is costly for your business how? From the cost of printing, storing to cost to find and manage information, all of which are the huge expenses. This is why the trend as the paperless office, electronic document...is increasingly business-to-eye to. In the process of digitizing data, OCR software stand out as an effective solution to help businesses convert your paper documents into a digital format in a fast and most accurate
The same Lac Viet Computing discover the top 5 apps OCR – solution document digitization best today. At the same time learn the important criteria to consider when choosing software, digitalization of documents in accordance with the needs of business.
1. Overview of OCR software
1.1 OCR software, what is?
Software OCR (Optical Character Recognition) is a technology solution to help identify optical character convert images of text documents in the form of digital data.
The solution allows businesses to convert physical documents such as invoices, contracts, or vouchers into text editable and easy search.
With the development of technology, artificial intelligence (AI) and machine learning (Machine Learning), the OCR application is now not only recognition accuracy but also can handle complex language, including English. This is an important step to help minimize the time and cost for the document management, optimize the process of corporate culture.
1.2 Manner of operation of the OCR software
Solution document digitization OCR operation based on the image analysis and recognition patterns. This process typically includes the following steps:
- Identify and scan images: Software analyze the picture elements to identify the location of characters, numbers and shapes.
- Convert characters into digital data: After the identification, the app converts the characters to be scanned into digital text, users can edit, search and store.
- Optimization with AI: AI technology help OCR enhance the ability to identify character complexity and improve accuracy over time by learning from previous data.
2. Top 5 OCR software, digitalization of documents best
Introducing the top 5 OCR application service needs digitized data for business best:
2.1 Solution software OCR Vietnam
Software lacviet OCR ability to recognize and accurately extract content from photo sample text is available (personal papers, bills), or in any text format customizable (contracts, vouchers,...).
With the ability to recognize and extract not limited to the type of text, documents, software, OCR of Lac Viet is the leading choice of businesses, organizations and individuals in business digitization process papers business. To help businesses and users to reduce resources, save costs, improve operational efficiency business.
In addition, located in the package service of corporate culture, comprehensive OCR application of Lac Viet is also integrated with the document management software LV SureDMS and tools Chatbot AI business support, track, store, lookup easy document immediately after scanning.
Feature highlights
- The ability to recognize optical characters (OCR) extremely accurate, even with the material complexity or low image quality.
- Provides many features such as document conversion from PDF or image to Word format, Excel, PowerPoint and other formats other editing.
- Security features powerful with the ability to encrypt and control access rights, to help protect sensitive documents.
- Edit and customize the document after scanning, OCR, from the change format, add or delete content.
- After use OCR to convert documents, users can add password, encryption, or put the other powers to security.
- Support working group with the ability to annotate, share documents and track changes, very useful for group projects.
- Because is part 1 in the app OCR English rare, due to it Lac Viet very suitable for Vietnamese businesses, limiting condition, wrong spelling, recognize letters quickly.
2.2 FPT software.AI Reader
OCR software FPT.ONE Reader is an advanced solution in the recognition and extract information from captured image text types. This app uses the technology of artificial intelligence (AI), Computer vision and Recognition Optical character (OCR) to help businesses automate the process of document digitization, increase management efficiency, information processing.
FPT.ONE Reader has the ability to extract data from the documents in the business such as contracts, drawings, building process, personnel records,...help the digitization process happens rapidly, with accuracy up to 98%.
Feature highlights
- Create models own identity for the type of text characteristics such as contracts, receipts, or cards.
- Supported API test OCR, which allows users to integrate and test the recognition features into the system to your business.
- Accept many popular image formats as jpg, png, pdf, and can handle even the images blurred, blurry, or contains characters to be inserted on each other.
- Customization is many kinds of papers can form with the ability to self-training model. Users can manually labeled data (labelling) with each information need identification & extract.
2.3 application OCR Adobe Acrobat Pro
Adobe Acrobat Pro is one of the most powerful and most popular in the processing and document management PDF. Special feature recognition optical character (OCR – Optical Character Recognition) technology of Adobe Acrobat Pro allows users to convert the document as a picture or scan of text that can edit, search, and extract information in an easy way.
Feature highlights
- Allows to convert scanned documents (e.g. contracts, invoices, legal documents) into digital text can be edited directly.
- Support OCR on many languages, including English, Vietnamese and many other languages.
- Adobe Acrobat Pro has the ability to integrate with other apps in the ecosystem Adobe as Adobe Sign (digital signature), Adobe Document Cloud,...
- Adjust brightness, contrast, remove the stain smearing or ghosting to ensure the quality of material after processing OCR.
- Provides features strong security for the document after scanning and performing OCR password-protected, encrypted document, or the application of certain powers, such as read-only or no editing.
- Auto-suggest and conduct processing OCR without the need to activate manually, saving time and effort for the user.
2.4 Foxit PDF Editor
Foxit PDF Editor is OCR software for scanning and converting paper documents or images to PDF. Application software technology run text recognition (OCR) to create text can select, search, edit, and update hard like digital documents.
Feature highlights
- Extract details from meeting minutes, reports and documents of the company. Create a summary with the main points from the material, or complex immediately.
- Recognition definitions, explanations and suggestions rephrase to make documents more attractive, but still retain the original meaning.
- Translate a PDF file into more than 30 languages, ensure the message is always clear and accurate for objects a global audience.
- Speak naturally and ask questions with AI engine of Foxit, provide answers in-depth, helping you make informed decisions about his material.
- Works like a word processor text – align the text on paragraphs, columns and pages; change document layout, modify text size, fonts or line spacing and add multimedia.
- Editor and permanently delete text and images, document security by encryption password or with Microsoft AIP.
- Features PDF Protection helps easily arrange access, so users can find everything they need.
- Smart Redact listed all sensitive data in the PDF file in few seconds just by one click.
2.5 software OCR English VietOCR
VietOCR is a solution recognition optical character (OCR) open source, developed specifically to improve accuracy in the recognition English. VietOCR be used as a character recognition optical standalone, handle the image file and the data is available quickly. In addition, also in combination with scan function to handle the material is loaded from the outside.
Feature highlights
- VietOCR support the identification characters for all the languages that Tesseract offer.
- Recognition on the common image formats, such as PDF, TIFF, JPEG, PNG and BMP,...
- Integration of image processing tools such as adjustable tilt, delete the line and page splitting.
- Spell check help correct errors semantic and spelling in written English.
3. OCR software can do for your business?
Software for document digitization OCR (Optical Character Recognition) to bring more practical benefits for business, particularly in improving the efficiency material handling and optimized workflow. Here are some of the main benefits of using OCR software in business:
- Process automation material handling: Convert paper documents or images into digital text that can search and edit. Remove operation enter the data manually, which helps businesses save time and resources.
- Find and retrieve information quickly: With the document was digitized and processed by OCR, employees can search for and access information quickly by entering a keyword instead of search in thousands of pages of paper.
- Reduce input errors crafts: Input crafts easy to cause errors, especially when handling large volume of data. OCR software help to minimize these errors, ensure the data is accurate conversion from the original document. In addition, as the app OCR Lac also features integrated spell check after processing to help ensure the accuracy of the document.
- Optimize storage space: Instead of storing thousands of paper documents consuming space, OCR enables enterprises to digitize the documents and store them in the management system electronic document (EDMS).
- Integrated into the numerical solution culture other: OCR can be integrated with the system of goods other as storage, electronic document management and workflow, to help businesses optimize operational processes.
- Document security: The number of documents to help secure better than the store papers, can set the access rights for different groups of employees and track who has access to the document.
4. Criteria to choose a solution OCR meet the needs digitized material
4.1 accuracy of recognition
Solution OCR need to have the ability to recognize text with high accuracy, particularly for the English language and special characters. Because accuracy can affect the quality of data after digitization and reduce errors in the process.
In particular, for businesses to multi-national operations, or have customers from many different places, solution OCR should support recognition of multiple languages to meet diverse needs.
4.2 Ability to handle document format
Solution OCR software should support multiple formats of various documents like PDF, TIFF, JPEG, PNG and BMP. This helps businesses can handle material from different sources without difficulty.
Need to be able to handle the poor image quality or low-resolution through the image processing tools such as adjustable tilt, separating the page and delete the line.
4.3 productivity document processing
Solution OCR needs to be able to handle quickly the material to ensure not to interrupt the workflow. This speed is usually measured in number of pages or documents can be processed in a certain period of time. For example, a good solution can handle 500 pages/hour.
Solution OCR necessary features batch processing, allows businesses to scan and recognize multiple documents at the same time. This is very important for businesses that have large archives need to digitize often, which saves time and resources.
4.4 Cost of use
Businesses need to consider budget for OCR software, cost includes not only the purchase price software which also can include the cost of maintenance, updates and support after the sale.
At the same time assess the value that the solution OCR yield than investment costs. A good solution not only reduce costs but also help to improve productivity and work efficiency.
4.5 Reputable supply unit
Suppliers have many years of experience in the field of OCR and document management usually have the better solution and understand the needs of customers. They also have the ability to handle the problems that arise in an effective way.
The credibility of suppliers is also expressed through policies to support customers after the sale. Let's find out the service good technical support, can solve problems quickly arise in the process of use.
In the context of digitization is increasingly becoming essential requirements for every business, the transition from the model of traditional office to paperless office not only saves costs but also improve work performance. Solution OCR software with the ability to recognize and accurately extract content from many document formats is the solution digitized material optimized, fast.
CONTACT INFORMATION:
- Lac Viet Informatics Joint Stock Company
- Hotline: (+84.28) 3842 3333
- Email: info@lacviet.vn – Website: www.lacviet.vn
- Headquarters: 23 Nguyen Thi Huynh, P. 8, Q. Phu Nhuan, ho chi minh CITY. Ho Chi Minh
