Operating what is work? Any solution help BUSINESSES of operating more efficiently?

Each parts work effectively individually no longer enough to ensure the overall success of the business. Instead, the core, creating the strength the organization is capable of operating work in a synchronized way, transparency can control. This is why the concept of “the work” is increasingly extensive interest in world governance.

This article Lac Viet Computing will go deep into the nature of executive work, analyzing the challenges as well as solutions introduction application of technology to help businesses operating efficiency, transparency more flexible. If you are the managers are looking for tools to improve performance organization, the content below will bring a lot of practical value.

1. Operating what is work? Why is the vital factor in modern business?

1.1 definition and scope of “executive jobs” in an enterprise environment

Executive job (Work Management) is the sum of activities aimed at the organization, distribution, control and coordinate the work between individuals, departments or groups within the enterprise. Other than “work management”, which only focus on each specific task or “project management” often bring moment-to-moment operator job cover entire sequence job runs throughout the business operations.

For example, In a browser, contract executive job is not only assign tasks to employees, legal drafting, which also includes the reminder, set the flow approval from the chief to the director to ensure records are stored in standard. It all takes place in an orderly fashion, not depending on the “memory-mouth” or subscribe via email discrete.

Range of operating work today not only limited in the administrative block which has expanded into the business operations, engineering, finance – where the work flow should be controlled to ensure performance.

1.2 The core components in the operating system work

An operating system of effective work often consists of 5 main components:

• Assignment: assign tasks clearly defined time limit, the person responsible.
• Monitoring: track progress, get to know the points of principle, timely intervention.
• Reminder: automate the reminders to avoid late, miss.
• Approve: Create approval of transparency, reduce the waiting time.
• Performance evaluation: recognition, measurement results to evaluate the contribution of improvements.

In this model, each role in the organization are connected: our staff to handle the work, manage, track and support timely longer leaders capture the whole scene to a decision more accurate.

1.3 why businesses need to invest in the operating system work?

In the context of robust encryption, many businesses are still operating the work under way: the work through the mouth, followed by email, progress updates via the spreadsheet. How this leads to the condition:

• Late term, overlapping responsibilities, lack of transparency.
• Data loss due to no clear process.
• No overview report to assess the effectiveness.

Conversely, when the operating system work properly, the business will:

• Speed deployment, reduce approval time from hours down to minutes.
• Increase transparency between departments, the coordination becomes smoother.
• A decision fast base thanks to the progress reports, performance in real time.

Thus, invest in executive work, not only improve a stage which is to enhance the operational capacity overall to increase the level of competition for sustainable development in the business environment today.

2. The challenges businesses are facing when operating the work

Despite possessing a team of really good, full of enthusiasm, but many businesses still have difficulty in the smooth operation system daily job. The cause is mainly located in the craft, lack of system transparency. Below are the common challenges that most businesses face, especially in the growth phase or scaling.

2.1 Lack of transparency to errors in classification tasks

In many organizations, the delivery of the still occur, oral, message, email or through disjointed tools such as spreadsheets. The result is:

• Employees don't understand I'm the main responsibility, or just support.
• A job can duplicate the implementation, or none do because “the idea of other people do.”
• The manager does not track is progress, because there is no system update focus.

For example, In a marketing campaign internal if there is no operating tool obviously, banner design, upload content and running ads can be late due to lack of unity who charge step, the time limit was.

2.2 internal Communication, discrete, lack of systematic

Important information is often scattered across multiple channels such as email, Zalo, group chat,... that the process of tracking work becomes difficult to control. The consequences can mention:

• Omission of information, especially when the person in charge of the holiday or the delivery is not complete.
• Spending time looking back file exchange content or ask over and over many times.
• Misleading internal due to lack of updates or exchange are not transparent.

Business not only takes time but also easy to fall into a state of decision misleading because not capture the whole picture work. This is especially dangerous in the process, there are factors legal, financial or customer-related.

2.3 No overview report, difficult decisions fast

When the job is operating in discrete, the manager wants to know “today the team is doing, the progress of the stars, where congestion” often have to ask each person or filter information from multiple sources is time-consuming and not effective.

The lack of visual reports, in real-time rendering:

• Leadership cannot grasp the overall situation to allocate resources appropriately.
• Difficult to determine the point of obstruction to adjust timely.
• The efficiency rating is based more on feelings rather than data.

2.4 does Not measure the true effect

Businesses want to optimize performance must be measurable work efficiency not only of each employee that of the whole process. However, if there is no operating system work, the measurement is usually based on the perceived individual, the number of hours worked or the amount of work completed, but does not reflect the quality and level of contribution and coordination ability.

Consequence:

• Individuals do many things, but to no avail still be appreciated.
• The department has a high yield but or delayed by the intermediaries are not recognized.
• Businesses do not have data to process improvement or adjustment target.

An operating system modern not only helps communicate the reminder, but also to support the recorded results, the processing time and the level of completion of the work from which form the basis of objective assessment transparency.

3. The steps conversion process operator job to digital business operate more efficiently

After it has identified the barriers from pattern operator crafts, many businesses have and are strong by application of technology to digitize the entire process operator job. This is not only the choice of a technical nature that is a management strategy to help the organization operate more efficiently, more transparent and more flexible in the competitive environment of modern.

3.1. Automate process operator job

Automation is the first step the most important in the journey to improve capacity operating. Instead of depending on manual processes, businesses can apply tools such as workflow (workflow workflow), BPM (business process services) or RPA (robotic process automation) to replace the processing steps repeated.

In the old model, the work is usually assigned and tracked through email, Excel spreadsheet, or chatting tools, such as Zalo, Messenger. These data, however, familiar but discrete, hard, synthetic, easy-to-late or missed. The manager must synthesize progress, while the employee is often confusing to have to update work through many different channels.

In contrast, when using the platform, the number of turns, the whole process is focused on a single system. From the work, reminders, track progress, to report the results were seamless. Every job has people in charge, term processing, and status updates in real time.

For example, A process to approve the proposed purchase can include 5 steps, from the staff to create proposals to be approved by management level. If the handle is handmade, each step can be delayed due to waiting for email, printing paper, or lack of information. When applied technology workflow, the whole process is systematized, automated reminders, the browser can manipulate with just one click, saving considerable time and reduce errors.

3.2. Use the operating software work focus

One of the common cause businesses operating less efficiently information is fragmented. Data and work are scattered in many places: email, zalo, excel spreadsheet, the file share discrete... led to the late, missed or can't control the comprehensive progress.

Operating software work focus helps solve this problem by gathering all tasks, processes, status of work on a single platform.

A platform operator work efficiency need to ensure 3 factors: easy-to-use – full-featured – in accordance with internal processes. Specifically, the system should include the following functions:

• Create and communicate clear: Each task has a name, description, the implementation, the monitoring specific time limit. No longer the status of “who do?” “to when?”.
• Track progress update: the intuitive interface allows staff and management to grasp the status of each job (delivered – are – finished – late term).
• Reminder automatically: the System sends alerts when the work is close to the limit or delay progress. This helps to reduce dependence on personal memory, to remind at the right time.
• Fast approval: set flow approved clear, no need to print documents or waiting for a feedback email. Leadership can browse on your phone, even when going to work.
• Report instantaneous: the System automatically aggregated reports by departments, staff, schedule,... help people management decisions based on real data.
• Support working anytime, anywhere: Integrated on both the computer and phone to ensure staff handle flexible work, whether in the office, at home or when traveling.
• Application WHO to support priority work: some modern systems such as LV-DX Collaboration of Vietnam also integrates AI to suggestions to arrange the order of priority work, performance analysis, warning the risk of blockage.

Comparison between these types of software downloads:

The optimal solution is chosen operating system have the ability to customize deeply integrated help businesses to not only track work but also standardized processes according to the model, operating separately.

3.3. Integrated operator jobs with strategy digitized comprehensive

Executive job should not be a discrete solution. When is tightly integrated with other systems such as CRM (customer management), ERP (financial management – hr), the operating system will become the central brain to help businesses operate smoothly, effective decisions.

Besides, the new technologies such as artificial intelligence and big data analytics (Big Data) are also being integrated into the operating software work. For example, ONE can:

• Predict the work risk late
• Suggestions who perform matching based on the capacity and schedule
• Automatically aggregated performance reports or personal

4. Operating software work for business English

After have understood the importance of the executive work and value of the conversion of the next big question that many businesses put out is: “Should choose software in accordance with the peculiarities of its organization?”. In fact, choosing the wrong solution can cause costly enterprise budget, lost training time, but does not bring apparent effect. On the contrary, a suitable foundation will help optimize operational efficiency and increase transparency internally.

4.1 criteria for selecting suitable software

To choose the solutions that work really effectively, businesses should consider some of the following criteria:

• In accordance with the scale, internal process: Each business has the organizational structure, how to operate separately. A good software is not necessarily complicated, which needs easily adjusted according to the actual working of each unit. For example, businesses have multiple level approval should the software has the ability to set processing flow flexibility.
• No code – Low code easy to use, friendly to people who don't know technology: This factor is particularly important, especially with the small and medium enterprises. Intuitive interface, simple operation will help employees easily accessible with regular use.
• Support English and rapid deployment: software localization well, there is documentation in English obviously, our team of technical support in the country will help businesses save time training avoid dependence on foreign suppliers.
• The ability to customize the extension: operating Needs of the business can change over time. A software has the ability to expand functionality or integrate more modules will be long-term investments worthwhile.
• Better meet security requirements of internal storage (on-premise): With businesses that have strict regulations on internal data, the deployment of software infrastructure private (on-premise) instead of on the public cloud will help to ensure the safety information and comply with internal policies.

4.2 operator job with LV-DX Collaboration of Vietnam

With over 20 years of experience in developing technology solutions for business Vietnam joint Stock company lacviet computing has launched software executive job LV-DX Collaboration a platform appropriate to the specific operation and the work culture in Vietnam.

Feature highlights:

• Affairs – Reminder – track progress: All tasks are clearly assigned, there are specific time limits and get status updates in real time. Employees no longer have to worry about late or forget because there was automated system reminders.
• Threaded approved flexibility: easily set up multiple levels approved by the right organizational model. In accordance with the process need to sign browse through many parts such as finance, legal, hr,...
• Team collaboration efficiency: allows direct exchange on each first work, share documents, comments, instant feedback. Avoid the status information is distributed via email, or messages individually.
• Report multi-dimensional: Management can track the volume of work by each employee, department, project or phase. The report is presented visually easy-to-understand, support timely decisions.
• Integrated AI progress analysis: the System has the ability to analyze data to predict the risk of late term, hints priority work or detection point clogging operation.

Advantages for business English:

• On-premise deployment flexibility: enables enterprises To install the software on internal infrastructure, in accordance with the organization requires high security or not want to store data on the platform abroad.
• Support English, ease of training: friendly interface, full instructions in English, shorten the time to become familiar to users at all levels.
• Optimal cost – scalability: the Solution is the cost reasonable deployment, easy integration with other systems such as management, hr management, text or ERP in the future.

If your business is seeking to improve performance, reduce errors, enhance the ability to coordinate and create the working environment more transparent, it's time to invest in an operating system modern work. Let's start from the revaluation of operating current and try the solution operator of goods conform to gradually transform the way business you operate the smart, efficient, more sustainable.

Contact now to get advice free demo or experience a trial software, the LV-DX Collaboration – solutions are many enterprises choose to trust in the journey of digitization operation management.