9 Methods of process improvement work X3 PERFORMANCE

The process management business cumbersome and complicated; there is no connection between the departments is why the progress and quality of work is reduced. Therefore, the improved workflow constant is the optimal method for enterprises to improve operational efficiency, save cost and time.

Watch now 9 ways to improve workflow efficiency through post of Lac Viet Computing.

1. Process improvement is what? Why need to be improved?

Process improvement is the optimization of the step perform the current work of the enterprise to improve efficiency, quality and boost productivity for the business. To process improvement takes place continuously and effectively, businesses need to embrace new technology, analysis, monitoring the process, measured by the index.

In the context of fierce competition with the continuous development of technology, businesses are always faced with the pressure to optimize performance in order to survive and grow. According to a study by McKinsey & Company, the business made improvements workflow efficiency help increase productivity by up to 20-30%shows the process improvement is a key factor to maintain competitiveness, sustainable growth in the future.

Besides, quy trình làm việc của công ty không chỉ ảnh hưởng đến hiệu quả vận hành, chất lượng sản phẩm/dịch vụ mà còn tác động trực tiếp đến sự hài lòng của nhân viên. Một báo cáo từ Gallup chỉ ra rằng, những doanh nghiệp có workflow optimization often have rate of employee satisfaction higher 17% compared to businesses that do not make improvements. Conversely, if not improved, the process will become bulky waste of resources, inefficiency, leading to negative consequences for the business.

According to the latest survey from Anphabe on 64.000 employees and 10,000 students, the proportion of the labor force main genZ have high levels of engagement only 2.2 years compared with the previous generation, Gen Y (3,2 years) and Gen X (4,3 years), then the implementation of process improvements do increase in experience, satisfaction, help employees stick to devote long is that the business needs to focus on besides the benefits of increased operational efficiency.

Specific benefits of the process improvement work as follows:

• Increase productivity: Improved workflow helps to optimize the step done, remove the unnecessary activities or duplicate, from which reduce the time to complete the work enhances the productivity of labor. When the steps in the process is streamlined, efficient, staff can focus on the more important tasks, bringing better results in the same period of time.
• Tiết kiệm thời gian, chi phí: Việc loại bỏ các hoạt động không mang lại giá trị, đồng thời tự động hóa các bước trong quy trình có thể giúp doanh nghiệp tiết kiệm đáng kể về chi phí vận hành cùng tối ưu thời gian hoàn thành công việc. Điều này không chỉ giúp giảm chi phí nhân sự mà còn hạn chế việc lãng phí tài nguyên, từ đó nâng cao khả năng cạnh tranh của doanh nghiệp trên thị trường.
• Improve the quality of work and satisfaction of employees: A workflow clearly helps to reduce errors, improve quality of work, and create work environment positive. When employees don't face the unnecessary barriers in the work, they will feel more satisfied, from which strengthened the bond, uplifting work.

2. 9 Methods of advanced workflow X3 performance

Synthesis of 9 methods for optimal workflow the most effective:

1. Evaluation process work in your current business
2. Sort tasks based on importance level
3. Training personnel implement process improvements
4. Set workflow specific
5. Tasked with deadline clear
6. Cut the active redundant
7. Promote communication to process improvement work
8. Allocate appropriate budgets
9. Application automation technology in process improvement

2.1 Evaluation process work in your current business

The business you are encountering issues following?

• The process of exchange, collaboration, related departments, the project has not yet rhythmic
• The flow of approval of proposals is often congestion, delays due to information overload on gmail, the group chat zalo, messenger, skype,...
• Lack of common space for storage, reporting, performance evaluation process for handling work or operate every office
• Staff were not aware of the work that needs to handle, often not forget the

Despite having problems or not, first, enterprises need to conduct a comprehensive review of the operating procedures business current to get the best overview. 

To process improvement work good leader should:

• Collect feedback from employees, departments and the different parts to find out the cause of the operation process is not effective.
• Identify strengths and limitations in existing processes. From that decision continues to promote or improve the flaws in management.
• Use tools such as diagrams, process, analyze table data to evaluate performance.

2.2 Arrange tasks based on importance level

Arrange work is a reasonable method for process improvement work effectively, avoid spending time on the work side.

After capture existing processes, managers need to conduct the sort of work priorities based on importance level:

• Important work and emergency 
• Important work 
• Job urgent but not important
• The work is not urgent, not important. 

Should prioritize the tasks, big projects bring profits or benefits for the business. Specifically, the important task, folding should be a priority in terms of time, resources and budget to complete as soon as possible. Also for those tasks less important than the time, manpower reasonable enough to complete the correct term.

2.3 Training personnel implement process improvements

Training personnel implemented process improvements is an investment whose value for any organization. 

Administrators need to organize and track results of operations training, perform the procedure for each of the different departments.

By choosing methods appropriate training, personnel can capture workflow, in a scientific way that enhances job performance. 

2.4 set up the workflow specific

To improve the process work smoothly, smoother, limiting congestion workflow, the enterprise needs to set a specific journey. In it, leaders have the task of commissioning the project according to the schedule, the objectives set out earlier. Also, personnel must comply with the process set.

Besides that, managers need to monitor the work processes of employees on from project to timely “debug” when problems arise. Best of all, you should organize and schedule posts to manage working time of staff.

2.5 task assignment and deadline clear

Research from LeBow College of Business at Drexel University have shown that the ambiguity in the allocation of tasks can cause confusion and lack of priority in the work, resulting in work performance is poor, increase costs for business..

Do đó, việc phân chia công việc rõ phù hợp với năng lực và quỹ thời gian của nhân viên là nguyên tắc quan trọng để cải tiến quy trình làm việc.

To avoid duplicate entries, missing work, the management should be assigned specific tasks for each staff, each department in the organization. 

2.6 Cut the active redundant

Instead of focusing on every issue, please uninstall to optimize workflow by eliminating the factors that cause disruption and wasted time. For example, businesses can consider to cut the meeting not required daily/weekly activities, poor communication, effective...

Instead, managers need to make arrangements for people who have enough ability and experience to properly complete the term. In addition, businesses can use the tool online meeting management software work, process optimization,... to save the maximum time as well as effort.

2.7 promote communication to process improvement work

Instead of wallowing in the meeting is dragging, and exchange-frills, let's improve workflow by forms of online communication. Through the optimization of the method of transmission of information, meetings, long lines will be cut significantly.

Communication through the tool online to ensure information that is transmitted uniformly, continuously updated and easily accessible by all team members. Moreover, the technology platform allows managers and employees track progress on projects and tasks, share information easily. Thereby, minimize the exchange of direct reports cumbersome, freeing up time for the creative work and a higher value.

2.8 allocation of appropriate budgets

Many managers often separate budget and workflow, viewing them as two independent areas. However, in fact, these two factors have intimate relationship and mutual influence.

Typically, the business priority investment budget on the task, and most important work. To improve workflow, you should allocate the budget in a reasonable way, especially management, meticulous budgetary resources at the site of each project. 

Thanks to processes work smart, managers can better understand the cost budget and the profit earned from each project.

2.9 application technology, process improvement

Management software is effective solution to improve workflow. Remove the step is not required, the automation of task repetition will help employees to focus on creative work and a higher value.

Business can refer to 2 the following software:

• Software process management: Construction sơ đồ quy trình nghiệp vụ và quản lý toàn diện các quy trình làm việc, từ sản xuất, bán hàng, tài chính đến nhân sự. Tự động hóa các tác vụ thủ công, tiết kiệm thời gian và nâng cao hiệu quả hoạt động.
• Software time management: Provides management features, schedule, track work progress, attendance, and performance reports. Help employees focus on important work, limit distractions and increase productivity.

3. Process improvement work X3 performance with LV-DX Dynamic Workflow

Software process management operation LV-DX Dynamic Workflow is software build process support for process improvements, implementation of workflows for the business today.

Software supports conversion of workflows, automate work-flow related departments on a single system. In addition, LV-DX Dynamic Workflow is integrated with the electronic signing/sign of LV-DX eSign allows to sign electronic transactions, electronic contract, contract labor, electronic, approve, sign, number,... in the process from a distance, no need to wait.

Feature highlights:

• Link the process, create processes, branching, multi-threaded. 
• Automatically switch to process resumed when finishing the process first.
• Progress report to work, according to the project real-time, manage todolist individual/group visual variety.
• Connect contact information assurance departments operations smoothly 24/7, boss up browsing remote, no waiting.

>>> Contact us now to receive FREE DEMO details the entire feature LV-DX Dynamic Workflow

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• Lac Viet Informatics Joint Stock Company
• Hotline: 0901 555 063 | (+84.28) 3842 3333
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• Headquarters: 23 Nguyen Thi Huynh, P. 8, Q. Phu Nhuan, ho chi minh CITY. Ho Chi Minh

In summary, improved workflow is a continuous process, requiring the efforts and commitment from leadership and staff. By applying the methods mentioned in the article above, enterprises can improve operational efficiency, save costs and promote growth.