Electronic signature, digital signature has an important role as tool to verify and ensure the legality of electronic documents. This is considered improvements in document management, electronic trading. The article below Lac Viet Computing will discuss the difference/function of electronic signatures and digital signatures in the digital age today.
1. The concept of electronic signature and digital signature
a. Electronic signature is what?
Electronic signature is a snippet of information comes with the data. The data includes: photos, video, text.... Electronic signatures are often used in electronic transactions. Aim to prove the author has signed on that data. Electronic signature is a substitute for the handwritten signature of individual or business.
b. Digital signature what is?
Digital signature is information accompanying electronic documents such as Word, Excel, PDF,...; pictures; videos...) aims to owner confirmation that data. It encrypts documents and embed permanent information on it. If a user tries to perform any changes in the document then it will be disabled.
2. Application of electronic signature and digital signature
Current technology electronic signature has gradually become popular in Vietnam. It helps businesses can sign the contract with the partner through online. They don't need to see each other talk and then sign the contract. Simply sign into the file text document (Word, Excel, PDF,...) and then send through the mail. Electronic signature used in the case of declare and pay tax online customs clearance,...
Along with that, to ensure the safety for online transactions, we need to use to solution digital signature. Digital signature is equivalent to signature should have the values used in the application electronic transactions with the computer and the Internet. It can help you ensure safety, especially the transaction contains the information related to finance.
3. Benefits the use of the electronic signature/digital signature
The use of electronic signatures and digital signatures to help businesses optimize the procedure and process online transactions, namely:
- Save time and costs in the operation process electronic transactions.
- Flexibility in the manner in signing the written contract, sale,... can take place anywhere, at any time.
- Simplify the transfer process, submit documents, records for clients and partners, the agency organization.
- Security the identity of individuals, businesses safe.
- Convenient in-work tax filing, tax declaration for business when only need to use the electronic signature execution of electronic transactions is able to complete the process.
- Security the identity of individuals, businesses a safe way.
4. Legal validity of electronic signatures and digital signatures
a. Legal validity of a signature, electronic
In the case of law rules text should be signed, then that request for a message data is considered met if the electronic signature is used to sign data messages that meet the following conditions:
- Method to create electronic signature allows verified signer and proved to be approved by the secretary with respect to the contents of the message data.
- Create method signature must be sufficiently reliable and consistent with the purposes for which the data messages are created and sent.
In the case of law rules text should be stamped by the organization, it requires that for a message data to be considered responsive if the message data that is signed by the electronic signature of the agency, institution meets the conditions prescribed in clause 1, Article 22 of the Law on electronic transactions and electronic signatures that are authenticated.
b. Legal validity of digital signatures
To ensure validity, the digital signature must meet the following conditions:
- Digital signatures are created when the digital certificate takes effect and can check is by key public record on the digital certificate to that effect.
- Digital signature is generated using the secret key corresponding to the key public record on the digital certificate of the competent organization level.
- Secret key only under the control of the signer at the time of signing.
- The secret key and the message content data is only attached only to the when the people that sign of the message data.
5. Distinguish electronic signature and digital signature
The oneness of both types of signatures that are alternatives to the traditional and is used in online transactions. The comparison table below will help you discern the nature of each type of signature:
Comparison of electronic signatures and digital signatures
| Factor comparison | Electronic signature | Digital signature |
| Properties | Electronic signature can be any icon, image, the process would be attached with messages or documents denote identity of the person signing and action agreed with it. | Digital signatures can be visualized as a “fingerprint” electronic, encrypted and identify real person signed it. |
| Standard | Do not depend on the standards.Do not use encryption. | Use the encryption code. |
| Authentication mechanism | Verify the identity of the signer via email, PIN, phone number, etc. | Digital ID certificate-based. |
| Features | Verify a document. | Secure a document. |
| Confirm | There is no validation process specific. | Be made by the certificate authority trusted or service provider commissioned. |
| Security | Prone to forgery. | High safety. |
In general, the term digital signatures and electronic signatures are sometimes used interchangeably. And each type of signature has advantages and disadvantages. So depending on the purpose and nature of the contract, we will choose signature fit. Hope the above information will help you to have the transaction online agreement, effective, and secure
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