In the growth of digital transformation, and the epidemic situation today, companies need to manage the sharing and use documentation in a safe, effective, instead of using and lookup traditional materials as before. This article Lac Viet Computing will the 4 most important criteria to choose software document management business suit.
1. Software document management what is?
Software is used to arrange, document storage, and improve the productivity of the business in the creation of informed and dispatch internal digital form (the software). Through it, the material record of the business are managed in the same place helps save storage space, time and effort of the manager.
2. The best criterion for selecting software document management
2.1. Available storage system profile science
The purpose of software is to help document in business you are always easy navigation and search. So, choose a software that your writing is arranged logically, auto enclosed with all relevant information (such as creation time, creation date, status, text,...) that any you or the staff all understand immediately when looking at. There are many types of classification of different text as divided according to departments, according to the issued, according to the content areas,... depending on the design of the supplier.
Management software for records and documents need to develop the search feature and filters to a certain level, at least can support you in finding a text to any or filter out all the records related to the individual.
2.2. The document management software available in the standard process goods/approval/issuance of documents
A system management software useful text will not abuse the burn phase to quickly update the text content to employees. Businesses always need a process to handle text strictly to you or competent person review before officially issued internally. Currently on the market there are many management software document remains only to stop in storage features that do not yet support review records, and a number of other have developed ready-the process is very scientific.
You also don't solve math problems half the storage type record by technology, but issued them by measure craft (pasted up message board, open a meeting,...). Let's find a software to manage text documents have a mechanism that automatically sent a dispatch to all members in the enterprise, it is best accompanied by features is informed about the issuance of new to this.
2.3. The document management software has the ability to access remote
A survey based on the 750 business owners in Australia in 2013, said 77% of executives want to access the data file from the remote. If you also have needs like them, please give priority to a management software document text provides flexibility in the use of equipment account login.
With criterion fast – compact – lightweight – effective, you can choose the model OnCloud, in which all data are stored in the form of cloud-based and you just need to use the internet to log in use. Most of the software records management document compatible with as many mobile device (includes laptop, tablet, mobile phone...) and multiple operating systems (iOS, Android, Mac OS,...) as possible.
Meanwhile, lower levels of you can suggest the dispatch at any time, you can review and issued them as soon as work is going. Of dispatch, it will instantly be transmitted to all employees in the enterprise so that they open and read easily whether you are in office or not.
2.4. The document management software can integrate the app from the Tuesday
A useful tool in the era of force must be strongly integrated. It is the system open API help easily transfer data between system management software such documents with the application or system data are available of the business. Accordingly, management software text to be integrated with Gmail, Microsoft, Calendar, Dropbox,...
3. Document management efficiency, smooth with software, LV-DX Document
Management system document number is a solution fully integrated in the software document management LV-DX Document. Is a tool to help organize information centre, store, search, records management, document a convenient, fast and accurate.
- LV-DX Document in full compliance with process management and mining uses document stored by the national archives issued. The solution consists of multiple modules corresponding with the stitch is the main job of a host agency, including collecting, preserving, processing, extraction, research, statistical reporting...
- LV-DX Document helps the management, storage, search, and processing records will become simple, scientific, professional and easy when looking for, processing, saving time for storage for The user when a request to borrow profile, online documentation, which also can read full-text content has been digitized.
- Software document management LV-DX Document authorized users to each program functions to each of the constituent documents of record storage. Users will be classified according to rank from that, management software, document allows the access to documents according to each level in order to control the approaches to the material according to density different.
- LV-DX Document support for the registration of use/borrow or extend the period of use document profile online in a fast, convenient. In addition, the system also integrates mechanism barcode for the record borrow, record, pay, help parts storage manager (librarian) the implementation of service delivery, receipt documents quickly.
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By digitizing the automation of processes related to document software document management help save time, reduce risk data loss, enhancing ability to access information quickly. Invest in system software manager main text is investing in the future of business, please use the LV-DX Document today!
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