Have you ever lost hours and hours to find a important contract between piles of paper documents piled on your desk yet? Or digging hard to find back a report has been saved from long ago? In that moment, you realize that software management information is the only solution for enterprises to protect and optimize the management, search went, data storage.
The same Lac Viet Computing find out details about the software, data management, and consult the top 5 applications information management best today.
1. Types of information in business need to manage closely?
The results can be devastating if the business lost important information such as the contract with the partner or customer data strategy. This is not the perspective rare in many enterprises lack of system management information closely.
In fact, in the process of operation, there are very many types of documents and data should be strictly controlled. If not, businesses will face the risks of financial, legal and even credibility.
So, types of information in business need to be managed closely? Let's find out which groups the most important document that businesses can't ignore.
- Customer information: Customer profiles, transaction history, personal data,...
- Internal documents: Contract, workflow, reporting, business strategy,...
- Legal records, and financialContracts, licenses, financial statements, tax records, documents, audits,...
- Email and contact information: E-mail, exchange, internal data, contacts,...
- Product information/services: Production processes, formulas, drawings, design, price, cost, production,...
- Information about business processes: Steps taken, standard quality, warehousing, stock, inventory,...
2. Functions of management software, comprehensive information
A software management modern information doesn't just stop at the storage and data security. It must also meet the need to exploit, analyze, and optimize the use of data in business.
2.1 digitizing records
Digitization is the process of converting paper documents the traditional form data number, to help businesses easily search, store and access information anytime, anywhere. Integrated with OCR technology (Optical Character Recognition), the software also supports recognize and extract data from images, scanned documents.
A typical example of a solution of chemical profile is software document management LV SureDMS. With the ability to digitize powerful and integrated OCR technology, LV SureDMS help enterprises to quickly convert data of paper into a digital format, and support search and information extraction easy.
2.2 extraction profile
After the document has been digitized, the extraction of information quickly and efficiently is vital. Unlike the storage system traditional software, information management, modern offers business tools powerful search and smart.
LV SureDMS provides the smart search feature allows users to find documents by keyword, title, content, date create or many other criteria. Thanks to integrated OCR technology, users can search in content of the document has been digitized. This brings big benefits, especially when businesses need to lookup information from a huge data warehouse in a short time.
2.3 storage, and processing records
Storage, and processing records is an important step to ensure information is not confused and can access when needed. The storage does not merely put data into the system, but also to ensure it is organized, clearly categorized for easy processing and preservation.
LV SureDMS provide storage systems, safety and security through the access rights in detail for each individual or department within the business. This ensures that only those who have new powers are allowed to view and edit important documents, minimizing the risk of information leakage. In addition, the software also supports automated processes to govern and classified documents, the information management become more scientific and easy.
2.4 information Management
A software for managing comprehensive information to provide features of decentralization strict management and data synchronization across the entire system. This helps businesses easily control and ensures that important information is not unauthorized access or misuse.
LV SureDMS not only ensure the information management from the stage of storage to access, but also allows synchronization between the parts, different branches of business. This feature is very useful for large enterprises with many branches, every department has access to necessary information in a consistent manner, and security.
2.5 System full report
One of the important advantages of software, information management is the ability to create detailed reports to help businesses track the use and preservation of documents.
LV SureDMS provide a system report, including statements about the amount of material is accessed, user access, storage status and the revision of the document. With these reports, the business not only track the performance of system management information, but also ensure that all processes are going smoothly, and security at the highest level.
3. Top 5 software, information management, comprehensive data
Review details 5 application information management professional, safest 2024:
3.1 software information management LV SureDMS
LV SureDMS is the solution management information leading developed by Lac Viet, dedicated to the business in Vietnam. This software not only helps to digitize the entire record, papers that also integrates superior features such as process management, allowing business organizations to govern and secure the information effectively.
One of the highlights of LV SureDMS is the ability to smart searchhelp business fast and easy access to information in thousands of documents in just a few seconds. Technology OCR integrated allows identify and extract content from the document was digitized, the management and exploitation of data becomes fast and accurate.
Feature highlights
- Fully meet the standards, service and technology in the field of office – storage, ordinances and the National archives.
- Technology integrated Barcode/Qr code/ RFID to manage profiles, components record quickly, and science.
- System understand on 100 different languages, including content writing on the image data technology, machine learning (Machine Learning).
- Search for profiles according to several criteria: title, creator, creation date, duration of preservation, storage units and search document content digitization (fulltext search),...
- The management process for building permits CUSTOMIZATION & UNLIMITED processes in the storage management according to each institution, each center.
Management solution record – document LV SureDMS professional Support the organization of goods 100% record storage Preserving the safety profile, adjustable, easy to Exploit convenient use anytime, anywhere Management flexibility using intuitive tools
3.2 software data management DocEye
DocEye is one of these software information management popular, specially designed to optimize the process, storage and data mining. With the ability to categorize and automatically adjust the document, DocEye helps businesses quickly find and access important information without losing much time and handling.
Feature highlights:
- App OCR technology advanced, DocEye enables the search keyword in the document name, folder, and full-text content material.
- Inventory system documentation, 3D support for projection between the actual position and the stock physics.
- App core technology and advanced OCR allows to create PDF 2 grade searchable help government added layer of text recognition on text, users can search documents directly according to the content in the text.
- Each document can be assigned permissions detail about the view, edit, delete or move and ensure absolute security for your business data.
- Management support status, borrow and return materials, allows for the registration borrow when there is no direct access.
3.3 System information management, Microsoft SQL Server
Microsoft SQL Server is a management system relational database system (RDBMS) developed by Microsoft. Owning the powerful database, Microsoft SQL Server is widely used in large businesses to store, manage and process data.
The software supports management of data quality through the integrated service, including the ability to check, fix and clean the data.
Feature highlights
- Use the built-in features for data classification, data protection, monitoring and alerts.
- Allows easy creation of custom reports based on data in a database SQL Server.
- Significantly improve the high availability of databases by providing the ability to restore databases quickly and consistently regardless of the number or scale of the task is active.
- Explore data visually and quickly find out the patterns to make better decisions, faster with report server Power BI.
- Combine data from almost any source by the library of the expansion connector and the new switch in the SAAS model tabular form.
3.4 solutions, information management, data MySQL
MySQL is a in the management system database, open source is the most widely used today. In particular, software, information management, MySQL, very suitable for the small and medium enterprises (SMEs) due to the ability to handle data, strong, low cost, and scalable flexible.
MySQL featured with the ability to handle millions of queries per second without affecting performance. This is especially important for the small and medium enterprise, where the need to ensure continuity in access and data processing.
Moreover, MySQL supports many security features and backup, help protect important information of your business from the threat potential.
Feature highlights
- Easy to scale database without reducing system performance.
- Custom features MySQL to meet specific needs
- Business't have to pay licensing fees to use the software
- Latest version 8.0 provides option to restore data better.
- The interface is easy to use and compatible across multiple operating systems, bringing a system contains many functions powerful utility, suitable for all those who don't have technical knowledge about the software.
3.5 management software, data storage, WEONE
WEONE out life as an optimal solution helps enterprises to easily manage inventory document focuses on a single system, from which enhance the security and efficiency of work.
WEONE allows businesses to create a digital library, help focus all your personal documents, departments, and organizations on a single system. This not only helps to manage information effectively, but also reduce the risks misplaced documents.
Feature highlights
- Mechanism advanced search allows users to lookup the document by keyword, and other criteria with just a click of the mouse.
- Provides many security features such as authorized users, set passwords for each document and save the history edit.
- Allows notes and save history, editing, creating favorable conditions for the work group.
4. Why business need to use the software, information management?
In the context of today's business, where information becomes valuable asset of every business, the management and protection of information is a top priority.
2018 Nintex have conducted a survey with 1,000 full-time employees in the United States across sectors and departments. Specific:
- 49% of People said they have difficulty in finding material
- 43% of People having trouble with the request to approve the document, and share documents
- 33% Who have difficulty with managing document versions
This emphasizes the importance of applying software information management to minimize waste and improve efficiency.
- Automate the process of storing and retrieving documents, from which minimize the time devoted to finding and managing records. Businesses can save up to 30% of the time work only with the digitized document and apply the tools of information management efficiency.
- Application information management allows setting authorized users, restrict access and edit documents in each department or individual. The saved history edit also help businesses to control every change, from which protect sensitive information safely and effectively.
- With the ability to access and find information quickly, the software provides for the managers and employees the ability to make decisions based on accurate data and timely.
- To comply with the legal regulations on storage and record management is a mandatory requirement for any business. Thanks to this business to easily track and ensure that important documents are stored properly and can be quickly accessed when needed.
- Create a work environment, flexibility, enhancing the ability to collaborate between departments and staff thanks to the tool supports the sharing of documents, exchange ideas, coordinate the work.
Mission information management, efficiency, safety becomes a vital element for the success of any business. Invest in software management information is investment for the future. Business soon perceived and applied technology solutions software, data management, materials to overcome the limitations backlog remains of management methods manually.
CONTACT INFORMATION:
- Lac Viet Informatics Joint Stock Company
- Hotline: 0901 555 063 | (+84.28) 3842 3333
- Email: info@lacviet.vn – Website: https://lacviet.vn
- Headquarters: 23 Nguyen Thi Huynh, P. 8, Q. Phu Nhuan, ho chi minh CITY. Ho Chi Minh
