Have you ever felt “overwhelmed” because a hard drive contains thousands of file clutter? Or take hours to find an important file between numerous folder? These situations not only wasting time but also reduce the working performance significantly. Software file managerthe file is the solution for enterprises to organize a work space of tidy, retrieve and search more quickly.
The same Lac Viet Computing rapid assessment 6 software, file manager, downloads, current best.
1. Real state management file, “fragmentation” in the business
In the context of culture is growing, the management file and the file becomes a problem for many businesses. A real popular now that many enterprises still use the storage system traditional material, in which documents are classified according to the directory (folder) on many different drive without the synchronization and logical organization.
The archive file in a distributed way, leading to a series of difficulty, directly affect the work efficiency and competitive ability of the enterprise. Specific:
- Employees have access to many different places to search for the necessary information.
- The folder is not named explicitly, there is no classification system is consistent, resulting document status is “buried” in the directory do not have clear title.
- When materials are dispersed and are not synced, the process of making the group become more complex, affect the progress and efficiency of work.
- Important documents can be deleted by mistake or that were not backed up properly, causing the risk of loss of information and security.
- Create multiple duplicate copies of the same file on different devices lead to wasted storage space and increases the risk of errors.
- Manage multiple versions of the same file cause difficulties in identifying the latest version and valid.
Real state management file, the file in folder and dispersed on the drive current indicated that many businesses have yet to apply the solution document management efficiency.
To optimize workflow and information protection, the transition to the software file management is necessary. These tools not only help organize the material in a scientific way but also create favorable conditions for finding, sharing and information security in the enterprise.
2. Software file management what is?
Software file management is a tool that helps organize, store and access documents allows users to create folder structure, classification of documents according to various criteria, as well as to search for and share information quickly.
Software file management allows users to create a folder structure is clear and logical, help organize the material in a scientific way. Users can categorize documents according to various criteria such as type of material, parts, duration, or any information related. This not only saves time but also minimize the risk of confusion in the process of search and using materials.
3. Why should you use the software manage file?
In the context of business increasingly depends on data and information, the application software, file management becomes an urgent need to optimize the workflow. Here are the key reasons that businesses should consider when using the software file management:
- Share and find information quickly: Instead of having to rummage through hundreds of folders, users can easily use the smart search function to access documents in just a few keywords. At the same time support functions share documents between team members or between the parts, which helps improve efficiency, collaboration, and ensure everyone can access the information needed.
- Enhance work productivity: Optimize workflow, allowing the team to work more efficiently and improve overall productivity. With features share documents easily, employees can collaborate quickly without encountering barriers.
- Information security: Integrated software security features such as authorization, access, data encryption, and track visitor activities. This helps protect sensitive information, prevent data leakage and ensure that only those authorized can access important documents.
- Manage multiple document versions: Allows to monitor and manage the material version, enabling users to easily go back to a previous version if necessary. Documents are always updated and minimize the risk of errors in the work process.
4. Top 6 software file management file on the computer best
Read right reviews, review details 6 software file management is most used in today's businesses:
4.1 The file manager LV SureSMS
LV SureDMS is a software file management, comprehensive documentation, which allows users to organize, store and retrieve documents efficiently meet the needs of the modern organization in the management of records and documents.
The software also has the ability to search and retrieve records become more easily, anytime and anywhere with just a few clicks, a few keyword. At the same time support registered for use/borrow or extend the period of use document online quick and convenient.
Feature highlights
- Store documents in many different formats, from text to images to video and audio.
- With recognition optical character (OCR), LV SureDMS support users to search the content in the scanned document.
- Strict compliance management processes of the Department of archives, ensure the legality and safety for business information.
- Integrated set of management processes for the organization of construction processes, customization and unlimited in the management of records, in accordance with the specific needs of each organization.
- System full report, allows businesses to monitor the situation in the mining records, inventory management, documentation and status updates use the profile automatically, nchính accurate.
Management solution record – document LV SureDMS professional Support the organization of goods 100% record storage Preserving the safety profile, adjustable, easy to Exploit convenient use anytime, anywhere Management flexibility using intuitive tools
4.2 management software file on the computer CoDX Document
CoDX Document software is smart file management, providing the optimal solution for the organization and protection of information of the business. With the features of cloud storage, document sharing and distribution, access, CoDX Document helps to improve the ability to collaborate between departments, allowing employees to work more effectively in a connected environment. This software also provides tools powerful security help businesses peace of mind when managing sensitive information.
Feature highlights
- Store documents online to help users to access from any where and on many different devices without worrying about the amount of physical storage.
- Organize documents in the folder tree, making it easy to find, manage the files, folder and profile according to the needs specific job.
- Share documents with colleagues or other parts via email or social intranet with access can customize to ensure privacy.
- Support search by keywords and content within a document to help save time, improve work performance.
- Follow all the action with interactive document, including views, downloads and comments.
- Provides security features such as data encryption and access rights division, helps businesses peace of mind when managing sensitive information.
4.3 management software, file, Explorer++
Explorer++ is a file manager app powerful and completely free, is designed to bring to experience, document management, better for the user than the file manager default of Windows.
One of the highlights of Explorer++ is the ability to browse directories under the tab, enabling users to easily switch between the folder without opening multiple windows. This helps to optimize the workflow when you need to manage multiple documents at the same time. The main interface of the application consists of the menu bar, rich, and a list of drives, create favorable conditions for searching and quick access.
Outstanding advantages
- Allows the user to perform many operations quickly through the keyboard shortcuts and context menu.
- Portable version of Explorer++ is very convenient, allowing you to carry and use on any device without installation.
- Support commands like move and copy folders in an easy way without the need to open the destination folder.
- Provides advanced functions such as cut, file, help users easily distribute documents on the web.
- The ability to search good and bookmark support.
- Overwrite disk space to prevent the recovery deleted files.
4.4 file manager App File Manager
File Manager is a file manager app powerful news has to be present in the versions of Microsoft Windows since 1990. This application helps users to easily organize, search, and share documents quickly and conveniently.
With graphical interface, intuitive File Manager that allows users to perform many operations manager without the need to use the command line complex. This app has become an integral part in optimizing the workflow of the business.
Outstanding advantages
- Interface, simple graphics, easy to use with the left panel showing the folder list and the right side displays the contents of the current folder.
- Allows users to create, rename, move, copy, search and delete the files, folder easily.
- Users can set permissions for files and folders, such as archive, read-only, hidden or system, to ensure the safety for your data.
- On Windows NT systems, the user can set up ACLs (Access Control Lists) to files and folders on the NTFS partition.
- Supports compress or expand files on NTFS drives, which saves storage space.
4.5 management software file on the online Google Drive
Google Drive not merely is a free cloud storage service, which is also a software file manager powerful. The platform allows users to create and organize documents, share and collaborate in real-time.
With the search feature powerful, user can easily find necessary documentation in the archives of his help optimize workflow and improve productivity.
Outstanding advantages
- Provides cloud storage with the ability to share files conveniently and improve effective collaboration.
- Organize, edit and arrange the types of documents such as Google docs, sheets, slides, as well as PDFS and Microsoft Office easily.
- Integrated Gemini to summarize long documents, general information and extract data quickly, helps more informed decision.
- Provides infrastructure reliable security with data encryption, rights management, visit and labeled for sensitive content by ANYONE.
- Automatically update and sync files between your computer and Drive, works on both Windows and MacOS.
4.6 software, file manager, Dropbox
Dropbox is one of the management software, data file free online, providing solutions cloud storage is safe and effective. With the ability to share documents quickly and easily, Dropbox has become the popular choice for many businesses in the information management and collaboration in the project.
This software not only helps users to store data but also integrates several tools to support team work, from which enhance performance and improve management processes information.
Moreover Dropbox also supports multiple devices on the popular operating systems today such as iOS, Android, Mac OS X, Linux, Microsoft Windows,….
Outstanding advantages
- Allows users to store any type of files from photos, documents to videos. Easily share large files by copying and pasting the link but no need to worry about volume.
- Access files have synchronized without the need for an Internet connection, helps you work more efficiently even when there is no network.
- Provide collaboration features such as comments directly on the file, help team members easily discuss and give feedback in real-time.
- Users can adjust the access rights for each file, ensure that only authorized users can view or edit the document.
- Support AES-256 and SSL
Choosing software to manage files matching is an important step in the digitization process information of your business. 6 software file manager on not only stand out with smart features but also meets the needs of management, access and fast search of businesses.
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