Administration office in general is the job related to books, papers, facilities as well as problems in addition to professional work. However, many people believe that management office “very easy”, however, must be the person in this position or even the head of the agency, new businesses see the importance of it. So, organizing, executive functioning office how new effective? Office manager tradition ago today there's really optimal? Let's Lac Viet Computing find out right under article later!
1. Overview management according to the method of traditional
Office manager associated with the management of administrative, clerical, storage management, paper sheets, data books. One day they have to settle with the number of papers, books quite large. With how to manage the traditional it tools, single and attached with the management or any employee, is pen, book; to the daily record, copy, copy not only is data, customer information, but also of the whole company. In addition, they also have to solve the office go to. Responsible for the processing, storage, storage for when you need to be able to level up on quickly.
Besides managing documents, data, books, office administrator, also management, supervision and attendance of the employees in the company. This more difficult for those companies that have large scale. The control staff can go to work on time or not during business hours, there is work or not can hardly understand it all.
Not only that the manager must also participate in the meeting, executive meeting. From the arranged meeting time, to the printing paste the exact message full information for all people. As such, the office manager did the right thing and responsibilities of his role. However, with the traditional management is based primarily on papers, books without any specific tool support makes work efficiency is not high because there are limitations in the way management.
2. Hard office manager in the traditional way
2.1. Information overload, record, document storage tough
Over the years the management of text documents, records, papers way traditional management has revealed many limitations such as:
- Equipment technical service of the storage processor also rudimentary and crafts.
- The dispatch to and is primarily hosted on the paper records in a form in common.
- Dispatch after being processed usually classified arranged according to the file resumes at the shelf, in stock service for searching later.
And this is also the problem of inadequacy as office manager for the search back to the office, it usually takes time and effort to find. Not to mention the volume of public office, increasing the area of storage will increasingly overloaded. And the loss of misplaced dispatch is risk, very easy to happen.
Or a dispatch new parts office reception, once on the window and confirm the security if as usual dispatch will be transferred to the district office. Chief, office, assignment division type, then the text will be moved up to the leader for approval. Then writing get about and directly transferred to the departments. This stage is often repeated and is handcrafted should take a lot of time running back, affecting the duration and processing performance, dispatch, limiting the exchange of information, opinion, direction or taking advice, direction, or approval of leadership sometimes happen that delay or overlap...
2.2. Management office in the traditional way ,lunar lot of time, effort, and funds
According to the statistics shows a day there are about 80% the function table paper waste about half an hour to find materials and 60% takes an hour or more to do the work that other colleagues have, and are done. Moreover, because all things are saved by the paper from the recorded information to the office, text document should be a year businesses have to pay a fee for stationery: pen, ink, paper, stapler, in, india...
2.3. The work efficiency is low, affects the environment
With the inadequacies on to see the office manager very influential to the development of the business. Not only that, the management office traditional papers also indirectly affect the environment when to use a number of paper led to the chopping down more trees to make paper.
3. Method of administration office effective
Before the update, so, “the office revolution” has exploded as has the development of information technology and the rise of socio – economic. With the advent of software management office electronics – Cloudoffice, pattern “the office paperless” has overcome the limitations and shortcomings of the traditional office.
Software Cloudoffice is integrated with many systems, software utilities other systems such as document management, electronic document management, task management, office manager, secretary, lu, storage, ... support for office management efficiency, save time, effort and cost office products. Special use office software, electronic leaders, managers can browse the text, directing work remotely via the internet on smart devices SmartPhone, to meet the needs of operating and handling work in a flexible manner – time – anytime, anywhere.
Improve the quality and efficiency in the management of office work is extremely important, affects many activities of the entire company, business. How to manage office efficiency is a question that most of the units and organizations set out and search for answers. Below is the method to manage office efficiency with which the agency, the unit need not apply.
3.1. Investing in human resources is the management office
Office management is related to many internal work, focusing on the organization of work towards achieving the goal of the group of agencies and units. Therefore, the unit needs to focus on quality management, process management, procedure of work in order to control, improve the quality and productivity of work.
With the agency, the unit still apply traditional office to work and manage it next to the management by the way, the leaders should care management through the form of “en” (Managing by walking around), often meet directly with staff, learn the thoughts and aspirations in work as in life, listen and timely proposed solutions to remove difficulties for staff.
More important is myself, the leaders need to recognize limitations of the management according to the pattern traditional office. The staff have to manage the volume of information is growing, organize, organize documents and records to ensure documentation is safe and easy to find when needed. So, time to do the job this is very much and very wasteful. Add to that the costs for office products are also quite expensive... To enhance work performanceleader board , the agency should change thinking, the traditional work of employees by training them, take them acquainted with the modern way of working, familiarize yourself with the information technology...
3.2. First invested in modern equipment
To enhance performance, work besides the investing team development personnel the unit should focus equipped facilities, modern: the work-room of the officers and servants in agencies and businesses are equipped with a computer connected to the internet; department letter is additionally equipped with a scanner to scan documents...
3.3. Use the software to manage electronic office
The agencies, organizations and units need to focus on applied information technology and looking for new solutions replace traditional office by the application of a management software, electronic office to effectively support the storage, processing text, documents, operating work.
Office electronics SurePortal of Lac Viet is the Solution SurePortal is the solution office number smart allows management of the entire information and internal processes of the enterprise, helps to reduce the burden of administrative work. With the Portal, electronics, software, Lac Viet SurePortal enhance the operational capabilities of the business, increase collaborative environment, share and transmit information.
4. Optimal management office with LV-DX People
4.1. For the manager
- Quickly convey willpower to each employee exactly (not cloning), at the same time help the manager can run online, work from remote.
- LV-DX People help easily control the entire work and the status of each job when the delivery was for subordinates.
- Thanks to the support of the information portal electronic LV-DX People, administrators can quickly see the situation through the synthesis report, which will easily make decisions accurately and promptly.
- Manage office with LV-DX People help convey the point, the goal, as well as orientation at each employee through the notification or opinion leader; at the same time grasp the situation, needs, and concerns of employees through the comments and suggestions from employees.
4.2. For employees
- To receive full and accurate information direct from the leadership.
- Handle the job quickly, accurately, because the workflow has been automated, which helps employees save time and improve job productivity.
- LV-DX People help to easily search for the information document required forms correctly.
- Easily receive and share information, as well as collaborative work with colleagues.
Office manager is an integral part in the operations of every business, helps to maintain the working environment effectively. This article has helped you to discover the important aspects in the management, aiming to bring comprehensive understanding and the solution useful for your business.
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- ☎️ Hotline: 0901 555 063 | (+84.28) 3842 3333
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