Deployment is the process specific objectives of the mission is clear, there is time limit, is assigned to supervise closely to ensure the work is done on schedule and achieve the desired results. Businesses can improve the efficiency of deployment by applying the standard procedure, use digital tools and building a culture of collaboration initiative in the organization.
In every organization, whether small or large scale, the success of a plan lies not in creating it, but in how it is deployed to each specific action. Deploy job seemed simple back is the point of congestion in popularity and many businesses take control progress, misallocation of resources or no measurable effect.
So the steps to deploy the work needs done and how to bring the best performance? And there are technology solutions to optimize operational deployment for business or work? Let's Lac Viet Computing find out details in this article.
1. The concept of “development work” and the role in the enterprise
1.1 definition deployment
Deployment is process specific objectives of the action clear, can perform and be in control in the organization. This is not merely the delivery of work for an individual, which also includes steps such as planning, assignment, progress tracking, resource coordination, assess the final result.
In other words, the deployment work is the bridge between idea – action between strategy – real results.
Comparison with the terminology is confusing:
- The allotment is only a part in the implementation process. It is the act allocated a specific task for an individual.
- Assignment usually involves determining who do but don't go with the plan monitoring.
- Planning is the first step, but if not implemented specific plans will just lies on paper.
For example easy to understand: A business wants to launch new products in the next quarter. If you just stop at the planning division for the department, it was the first step. The development work means that each team must capture the target, there checklist specific timelines, clear, tool to track progress and how to respond quickly if a problem arises.
1.2 why deployment is vital in operating the business?
In today's competitive market, a good plan that has not been properly implemented like nothing. The delay in coordination, lack of clarity in the division, or no monitoring tool is often cause businesses miss opportunities, increase costs and reduce performance.
Follow Report, Pulse of the Profession 2024 of the Project Management Institute (PMI), 67% failed in the project is because there is no deployment process clear. At the same time, the business has deployment process closely proportion of completed project the right term 30% higher than businesses lack the process.
Some of the core values that businesses receive when deploying effective:
- Ensure work progress: When all members understand the roles, tasks, specific time limit, the entire organization to operate more smoothly.
- Resource optimization: do Not overlap to avoid waste of personnel and budget.
- Advanced ability to control decisions: Data deployment help managers grasp the actual status, timely adjustment.
- Increase the autonomy, responsibility: When the work was developed clearly, every individual has conscious completed on their part.
Thus, the deployment job is not just a skill to operate, but also a capacity strategy in which modern businesses need to focus on building and continuous improvement, especially when switching to model flexible working or the remote
2. Steps to implement effective work in the enterprise
2.1 Define clear goals
Every process deployment task will start from specific goal. If the business is not clearly identify themselves want to achieve something, every effort deployed behind will be easy to fall into the status deflected, overlapping or measurement results.
Common method easy application most goal is to identify the criteria for SMART – the abbreviation of the Specific (Specific), Measurable (measurable), Achievable (feasible), Relevant (appropriate) Time-bound (for a limited time).
For example, Instead of set a goal of “Increase sales”, business should aim as: “a 15% Increase in sales through channels online in the third quarter of this year”.
Deploy according to the criteria SMART will help your business:
- Avoid wasting time for those tasks that don't create value.
- To measure the level of success.
- Increase the autonomy, the responsibility of the implementation.
2.2 detailed scheduling and assignment of logical tasks
A detailed plan is the foundation to work are deployed, not skewed rhythm between the parts. In it, assign reasonable plays a key role. Many businesses see employee status't know what to do, who is responsible for the main leads to delay or push responsibility.
Efficient approach:
- Diagram RACI: help clarify the role of each job with 4 groups: Person responsible (Responsible), The approved (Accountable), The support (Consulted), Who is informed (Informed).
- Structural work WBS (Work Breakdown Structure): split the work into each specific part, easy to follow progress monitoring.
Illustrative example: In the campaign, new product launches, Marketing team responsible for building content, Technical team ensure operational platform, the Legal team check all regulated to coordinate proper order, duration according to plan WBS.
Benefits for business:
- Remove status duplication or omission of work.
- Increase performance coordination related departments.
- Managers can monitor progress, handling problems timely.
2.3 application of technology to track progress reminders work
At the stage of implementation, the updates work status manually (email, call, chat, discrete) easily lead to lost information and lack of consistency. To overcome this, businesses should use software task management help:
- Delivery of the system.
- Track the progress online.
- Automatic remind the clue when coming to term.
A number of popular platforms, including Trello, Asana, Monday.com or software development work exclusively for business as LV Dynamic Workflow with the ability to integrate into internal processes and automate business peculiarities.
2.4 Measurement, evaluation, process improvement deployment
No plan is perfect, right from the start. So, step measurement reviews help businesses understand:
- Jobs are going in the right direction or not?
- Where is the congestion that need improvement?
- Those who are working, who is overloaded or has not enough productivity?
Business can apply:
- KPI (performance index work): quantitative Measurements in each position.
- OKR (objectives and outcomes key): Measurement according to strategic goals, focus on results generated.
When combining these indicators with management software workbusinesses can create real-time reporting, support the management decisions based on data instead of hunches.
Practical benefits:
- Improved continuous deployment process.
- Create a working environment that transparency, fairness-oriented development.
- Increase the ability to predict, prevent operational risk.
3. Challenges when deploying jobs and ways to overcome
3.1 Affairs unclear employees do not understand the role
One of the common causes that deployment is not effective is the skills affairs teen-specific, vague about the responsibility. When people perform not know “what must I do, to when, with the results” will lead to procrastination, did wrong direction or duplicate with other people.
The popular mood:
- Tasks communicate via words, no text or tracking system.
- Do not clearly distinguish who is the main person responsible, who only support.
- There is no standard output or specific timelines.
Proposed solution:
- Standardized delivery process work: Each task should have content specific deadline for completion of the curator.
- Use the checklist work: Help employees understand the entire step need to follow the order, avoid omissions.
- Detailed instructions, brief: Especially with a new job or have elements related departments should have clear description of expectations and outputs.
3.2 Teen administration tools – Easy to overload, overlapping work
In enterprise environments can speed information processing, high work depends on tools (email, spreadsheets, notes hand) makes the work difficult to control, especially when deployed at the same time many projects or start work.
Consequence frequently:
- Staff don't know the priority handling ago.
- Duplicate affairs, or forget the important things.
- The management level there is no data overview to timely decisions.
Proposed solution:
- Applied software task management integration: allow assignment, progress tracking, reminder and decentralization according to departments.
- Structure data work: sorting tasks by projects, departments, or goal helped to visualize overall.
- Automation of reminders, reports: Help reduce the load volume of administrative work to enhance their ability to respond soon with problems.
3.3 corporate culture hasn support deployment initiative
Although there are processes – good tool, if the internal culture has promoted the initiative from employees, then the deployment process is still thwarted. Many businesses still maintain thinking “pending assignment”, or management direction, supervision, causing psychological passive and frightened of being wrong.
Common manifestation:
- Staff concerns, feedback, does not dare to propose if you encounter problems.
- Management control details rather than the overall delivery.
- Process implemented on a form, no real motivation.
Proposed solution:
- Change the role of managers from “control” to “people-oriented and support”.
- Encourage feedback two-way: Create mechanism for employees to report progress and propose new ways of doing things, reflecting difficult.
- Build trusted environment: reward initiative, false accept reasonable number when testing new solutions.
4. Technology solutions to support the deployment of the comprehensive
4.1 Using the software to manage the workflow of (Workflow automation)
In the work environment, modern workloads increasingly large properties, dispersion and requires fast processing requires businesses can't deploy job manually, discrete. Then management software, workflow number (workflow automation) become cross-platform solution helps enterprises organize the work in a systematic way, the control is progress, responsibility, quality enforcement.
Workflow automation is a tool that allows businesses to build, operate the workflows (such as: approval of proposed coordination related departments, claims handling, internal...) through the platform digitized. Every step of work are attached responsibilities, deadlines and the processing status clear.
Practical benefits:
- Remove reduce the risk of errors: No status forget the wrong threading approved or handle duplicate.
- Increase the speed of processing task: The task is automatically transition between the parts that do not need to wait for prompts or confirmation.
- Create transparency and control: leadership can track the processing time of each job in real time, from that timely intervention when there are points of congestion.
4.2 Integrated management work in the ecosystem of
A solution to manage effective work can not be separated from the ecosystem operation of the business. Many organizations today have implemented the system as:
- DMS (document management),
- ERP (financial management – manufacturing – supply chain),
- HRM (hrm),
But back operated, discrete, asynchronous, causing overlapping taps, waste data.
Integration of ecosystem is the need for businesses to not only implement effective work, but also optimized the entire chain operation. When the system management work associated with the platform left, the entire process from request to approval, implementation and record keeping is handled seamlessly automatically.
Actual benefits businesses get:
- Shorten the time coordinate multi-departmental: A purchase request after approval on the system will be automatically updated in the ERP to accounting single handle payments without the operation again.
- Reduce errors and misplaced information: No status email many times, forget to attach a document or input the wrong data between systems.
- Enhance capacity for monitoring, decision-making: leadership can view reports aggregated from multiple sources on the same interface, without waiting for the aggregate from each department.
Instead of deployment work manually, discrete depends on the person, the organization should invest in the solution of chemical systems such as process management (workflow), operating platform, integrated workflow or ecosystem of sync. This is not only a strategic move in the switch number, which is also the solution practical for the problem of overload staffing, lack of control over delay in operating.
If your business is looking for a solution deployment efficiency, in accordance with the characteristics held to apply, please contact us Vietnam to get Free Demo test solution fit.
