According to the report of IDC, stationary use in the work environment caused great impact to the environment and the budget of the company. According to statistics, an employee consumes an average of 10,000 sheets of paper per year, with costs equal to 80$.
Out of that, about 70% of this sheet of paper is thrown into the trash after about 3 months use. The figure which shows the challenges that businesses face when managing the cost of stationery. Moreover, each year, companies spend billions of dollars for the cost of this, and this situation does not occur only in the Usa but also in other countries in the world.
The consumption of office products and the environmental impact of it was the statistics of IDC indicated with the numbers worrisome. However, to solve this problem, the solution paperless office have become a great solution to mitigate adverse impacts and improve organizational processes of the business. This also means increased transparency in the daily activities. To implement this model, tools such as management software, electronic document is very important and indispensable. Let's Lac Viet Computing learn in detail under the following article!
1. Solution paperless office, bringing benefits for business and the environment?
Businesses need to understand that the transition to solution paperless office could not be done right in the shortest time, but it is a worthwhile investment for their future. Just have a small change in ways of working, the business was able to reduce the waste papers, increase efficiency and help protect the environment. If done properly, the transition to office model does not use papers can also help the business's sustainable growth in the future.
1.1 cost savings for business
The move to solution paperless office will bring major benefits in terms of costs for businesses. By completely eliminate paper, ink and printer maintenance, this cost savings can be in the long term. Even if using only a printer focus for the office, companies can save significant cost. In addition, with the development of storage solutions, electronic document, the cost for storage and access documents becomes very affordable. The staff can also easily access documents from any device of them, help improve productivity and save time.
1.2 Solution paperless office help increase the security
The use of this solution to bring maximum security to the important information of the business. Employees can easily access the documents from any place and any time without having to worry about loss or damage. Moreover, management system, electronic document that features high security and asked to sign in using strong passwords help protect the information more important than the use of cabinets traditional materials.
1.3 optimal for office area
Instead of having to spend a lot area for the equipment and materials cabinet solutions, paperless office saves area. The empty space can be used for other purposes, such as large meeting room, recreation area or rest room for staff. This not only creates a work environment more comfortable for employees, but also to help business save cost of renting or buying real estate.
1.4 Solution paperless office help automate the process
Ngoài việc tìm kiếm tài liệu nhanh chóng, giải pháp văn phòng không giấy còn giúp tự động hóa quy trình làm việc. Thay vì phải in và phân phối tài liệu giấy, các tài liệu và biểu mẫu quan trọng có thể được điền và lưu trữ trực tuyến. Điều này giúp tăng tốc độ hoàn thành công việc và giảm thiểu lỗi như nhầm lẫn thông tin hoặc mất mát tài liệu. Hơn nữa, các công cụ như hợp đồng điện tử, chữ ký số và các software track project progress trực tuyến đều có thể được tích hợp trong mô hình văn phòng này, tạo ra một quy trình làm việc trơn tru và hiệu quả hơn.
1.5 Solution, paperless office, help protect the environment
In addition, the use of electronic devices to store and access the documents also helps to reduce the waste of resources such as trees and water, as well as minimize waste paper. This will help create a work environment that is healthy awareness and responsibility of the employees about protecting the environment. By implementing a few small changes, but effective in the document management, your business can contribute to a greener environment for our future.
2. 5 easy steps to convert to the office no papers
The transition to office solutions't use the paper can start using the steps as follows:
2.1 Training staff to use software
To ensure the success of a paperless office, sheet, staff training is an indispensable step. Many employees may not be familiar with the use of software support, and should be instructed how to use them. Organize training sessions clearly and in detail, or provide the written instructions, will help your employees can have access to the new technology easily and efficiently. Staff training will also help to ensure consistency and efficiency in the use of support tools, at the same time minimize the risks that arise when switching to this solution.
2.2 Transfer of paper documents into archive material online
Việc chuyển từ tủ tài liệu sang hệ thống lưu trữ trực tuyến là một bước quan trọng trong quá trình triển khai iải pháp văn phòng không giấy. Thay vì dùng tủ đựng hồ sơ thủ công, doanh nghiệp cần đầu tư vào software management profile hiện đại để quản lý các tệp tài liệu điện tử. Hệ thống lưu trữ trực tuyến cũng an toàn hơn so với giấy bởi nó có thể được truy cập ngay cả khi xảy ra thảm họa. Bằng cách sử dụng mật khẩu, người dùng có thể đảm bảo rằng chỉ những người được ủy quyền mới có thể truy cập vào các tài liệu đã quét được tải lên hệ thống lưu trữ của doanh nghiệp.
2.3 optimal business processes
By optimizing business processes, this allows employees to download the original documents directly to the software that companies use to help document is automatically updated in the storage system online documentation.
By granting user account, employees can lookup the document easily by using keywords and with just a click of the mouse. This process helps businesses easily automate the work, document storage no need to use papers, and share documents in a safe, secure and fast through internet environment on the same platform.
2.4 optimal use of printers and copiers when converted to the paperless office
How to optimize the use of printers and copiers is removing them from the desktop and replace it with the network printer, gathered in the dedicated area in the office. This helps enterprises limited printing a waste, and cost savings.
To ensure the safety information please enable logging and access password when printing necessary. This allows the management track printer usage and solve the cases of abuse. Businesses can also set up policies to restrict the purchase of ink and just use the ink for the equipment has been approved to save the cost and ensure the quality of printing.
2.4 management software, electronic document
Paperless office, LV-DX Collaboration is a solution document management efficiency for business offers features versatile fit the needs of each customer. Search features full-text, full-text search and advanced search to help users lookup documents easily with keywords, and only one mouse click.
Besides, LV-DX Collaboration also provides information about the storage location of the document to reduce the search time and cost savings in personnel management documents. In addition, the features dissection automatic information of SurePortal classified information quickly and easily, from that optimize workflow and increase productivity for the business.
Model office electronics't use the paper brings many benefits for stakeholders, including employees, customers, business and the environment around. Not only allows to perform business transactions and access information easily, the application of solution paperless office sheet LV-DX Collaboration also helps to solve the limitations of the management of material, craft, helps eliminate the problems and shortcomings related to process, document management, traditional, outdated, cumbersome and expensive.
CONTACT INFORMATION
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- 🏢 Headquarters: 23 Nguyen Thi huynh, Ward 8, Phu Nhuan District, ho chi minh CITY.CITY
- ☎️ Hotline: 0901 555 063 | (+84.28) 3842 3333
- 📧 Email: info@lacviet.com.vn
- 🌐 Website: https://lacviet.vn/
