7 Steps to standardize business process OPTIMIZATION COST system

Standardized processes work is an important step in the process of building the operational processes business. Perform standardized will help the process when executed to bring efficient, optimal, resource costs, minimize the risks, to easily monitor and control the activities in the process.

So standardizes how? Tool – any solution is optimal, lowest cost on the market today? The same Lac Viet Computing find out details in this article:

1. What is process standardization? Why is systematic standardization necessary?

1.1 The Concept of standardized

Standardized processes work is setting the standard process fits with the deployment operation of a particular business in order to ensure the 4 elements: process streamlined – consistent – optimal cost – performance.

You can easily find workflow templates the standard is lot of party supplies, however in order to apply to every business need to perform an extra step called standardized process systems business, because every business will have a special activity, different structure, different departments, resources made different, the end is the real cost is different.

The concept of standardized appeared in the late 19th century, is mentioned in the book “principles of scientific management” of engineer Frederick Taylor. He urged people to systematize the work to increase productivity. This principle was later Henry Ford developed the application in the production process for automotive.

1.2 Why is it necessary to standardize business workflows?

The greatest benefit when performing normalization is to reduce operating costs at the lowest level. In a survey have shown, 69% director of focus on the process improvement to achieve the aim of reducing costs, increasing optimal performance.

• A process is standardized will remove the excess work does not bring achieving the ultimate goal in the process; Similar to the 80/20 rule, the entire resources will focus on 20% of the most important activities.
• Improve the quality of services and products, with international certificates when performing standardized as ISO 9001; HACCP; CMMI.
• Hoạt động vận hành trơn tru với 1 sops SOP duy nhất; không phải tốn nguồn lực, thời gian để hướng dẫn đào tạo từ đầu cho nhân viên mới hoặc đào tạo lại nhiều lần khi không có quy trình chuẩn hóa.

>> Need apply

• Software digitization process to put the process on the platform of
• System automate business processes optimal operation
• System automation across the enterprise

2. The elements should be standardized in business process

2.1 The order process standard

The work order in the standard process is a system of specific steps that employees must adhere to when performing work. The goal is to ensure consistency in the manner of execution of work to reduce errors, enhance performance.

Detailing the step by step description manipulation tools can help hr understand every action it should perform.

For example, For process the payment contract will be process private process advance will be the order of work with the different parts.

2.2 Real-Time is standard

Standard time or Takt Time is the period of time needed to done a work in process or the entire process (Cycle Time). Standardized Takt Time helps to ensure productivity standards to be achieved for a process.

2.3 Resources standardized

In the production process, resources often is inventory levels, the minimum necessary to maintain the production process continuously. Inventory levels standards are clearly defined to avoid the shortage of raw materials, interruption of the production process.

In the process of operating the business, resources need to be standardized in the workflow is often the source staffing done, the cost, so that the process can be operated.

>>> Solve the optimal production process with ERP production management software

2.4 Document standard

Not only does the process need to standardize that documentation describes deployment process also need to be standard to all employees, whether new or old; every level, the level when reading in still understand to carry out.

In addition, work instructions should not only in the form of text that should be combined with image panel display, intuitive and practical examples. This helps employees easily understand the compliance process more.

3. 7 Steps to standardize business process OPTIMIZATION COST system

Implementation 7 Steps suggestions below to perform standardized work processes:

• Step 1: target the following standardized what is?
• Step 2: mapping standardized processes
• Step 3: Participate in standardization of all parts related
• Step 4: standardize or build new processes
• Step 5: build the documentation
• Step 6: Training performed following standardized workflow
• Step 7: Check – adjust

Step 1. Goals after standardizing the process is what?

First of all, businesses need to clearly define the goal of the standardized operating procedures. This can include improving a small department or optimize the whole system of processes to enhance customer experience, increase sales. Identifying clear goals help business plan and use resources in an efficient way.

Step 2. Mapping process, standardize corporate

Mapping process standardized business is the most important step in the process of standardization. Flow chart activity helps business understand every step of the process, identify the point of congestion, identify the challenges that need to overcome.

The mapping tool include:

• Flowchart: performing the sequence of actions connected to each other and help illustrate the working process in a simple, intuitive.
• Detailed map: show clearly the specific steps in each process.
• Save multi-functional: Provides information about the tasks related to the performance of departments and teams.

Step 3. Join the standardization of all parts related

The standardized processes need the involvement of all related parts. Coordination and exchange of ideas between the various departments is essential to ensure the process is improved equally effective. All employees need to understand the peculiarities of each other's work to be able to contribute to the standardization process.

Step 4. Standardized or build new workflow

Design building business processes just adhere to the following factors:

• Based on the standardized identified.
• Modeling process based on the map activity details.
• Object classification join and simplify design.
• Select the method to control the level of compliance process.
• Provides information detailed guide on writing for long-term use.

Step 5. Building the documentation

After the construction of the new process, businesses need to document guide the implementation process in the form of text, diagrams, or flow charts. This process is stored, easy to use, while ensuring employees can reference whenever needed.

Today, many businesses choose document storage on platform cloud computing to optimize the space convenient for the visit.

Step 6. Training done after standardized system business process

Whether employees are involved in the process, design process, but the training is still necessary. Managers should organize the guided sessions in detail, explain the factors that have changed, and most new working methods. This helps employees understand and are willing to follow the new process.

Step 7. Check – adjust

New processes need to be monitored and evaluated to ensure efficiency. Managers need to build a monitoring system, correct track adjustment, continuous process based on feedback from staff with actual results. This helps to maintain performance, ensure processes are adhered to.

4. Solution to standardize business process systems to optimize costs with LV-DX Dynamic Workflow

Use software process management for digitized, standardized operation process, the number is many businesses today understand and apply. Find out LV-DX Dynamic Workflow help for how business:

• Construction process standard: Offers the standard procedures for the departments, process to coordinate the work between the parts; however, businesses that need optimized to suit the particular business.
• Link work in process, the assignment details for each of the departments, hr.
• Integrated approval, signed by the digital signature on the process fast, anytime, anywhere.
• Integrated chatbot WHO helps leaders check for stock metrics quickly before signing the browser.
• Measurement, performance evaluation process in detail for each department or individual employee specific.

Not only support businesses digitize all the processes of unification, Software Workflow from Vietnam also help businesses simplify the implementation of convert numbers to be effective quickly with only 1 system apply only.

COMPLETELY FREE DEMO EXPERIENCE the entire software features, just contact and get the system to experience quickly. Any questions related to software, LV-DX Dynamic Workflow, please contact consultants for adviceanswer in detail.

Can say done standardized workflow activity is important if the business wishes to perform the conversion and digitization digital process management direction to optimize costs, increase operational efficiency.