Technology digitization plays an important role in the transition of, especially in the active document digitization. This is a big step to help businesses transform data from physical form to digital form, process optimization, management, and storage information. So specific technology digitization what is have the technology to transition to documentation of how popular? Tracked post Lac Viet Computing to know more information.
1. Learn the art of turned what is?
Technology digitization solution is the conversion of data from physical form (paper, photo, audio) to digital form, which allows information to be stored, managed and accessed more easily on the computer system. The digitized data not only help optimize workflow, but also minimize the risks related to misplaced documents or flaws in traditional storage.
In document management, digital technology, culture plays an important role, helping business to easily organize, find, share information quickly and effectively. The system digitization modern integrated a lot of automation features, such as recognition, classification, data storage, security, help optimize management processes.
2. 4 technology digitization most popular
2.1 OCR technology
OCR (Optical Character Recognition), also known as technology character recognition opticallets convert photos of printed text into digital data that can edit and search. When using OCR, documents such as invoices, contracts, or other physical documents are scanned and converted into digital text without the need to enter data manually.
OCR has become one of the important technologies in document digitization thanks to the accuracy and ability to handle large volumes of data in short time. In particular, the solution OCR modern not only recognition from the printed text, but also can analyze the context, help to improve accuracy in the identification of content.
2.2 technology ICR
ICR (Intelligent Character Recognition) is the technology, character recognition, intelligent, developed from the OCR, but have the ability to read and recognize handwriting. This technology is often used to digitize forms, hand-written documents, or documents which OCR can't handle it.
ICR has the ability to learn and improve over time, thanks to the identification of the model different writing from users. Thanks to that technology ICR is becoming increasingly useful in the work environment requires digitized handwritten documents.
2.3 technology OMR
OMR (Optical Mark Recognition) technology to recognize signs optics, designed to scan and recognize the marks, which usually appear on the survey, tests or the registration form has a check mark. OMR help businesses save time processing bulk material has a similar structure, at the same time minimize errors compared to the input manually.
With OMR, process, handle material becomes more rapid, particularly in the field of education, customer surveys, management of medical records.
2.4 technology IWR.
IWR (Intelligent Word Recognition) is the recognition technology from intelligent, allowing identification and convert the handwritten words into numerical data. Unlike ICR, IWR use artificial intelligence not only to identify each individual characters but also understand the semantics of the word or phrase. This helps the process of digitizing, hand-written documents become easier.
IWR is usually applied in the fields requires processing hand-written documents, with high level of accuracy such as medical, legal, or educational,...
3. Benefits of technology application digitized into document management
Save time
Technology digitization helps businesses automate the process of data entry, sorting and storing documents. Thanks to that, the access, search, and edit information becomes fast. Instead of having to search manually in the repository physical, employees can access data instantly with just few simple taps on the system.
Minimize errors in the workflow
Technologies such as OCR help eliminate these errors can occur during data entry manually, ensure the accuracy of data, reduce the risks related to the information is entered incorrectly or is missing.
Cost savings
Application of digital technology goods into the document management helps businesses save costs related to the printing, physical storage and operate the warehouse records. No longer need to maintain the repository, big business can optimize office space, minimize cost papers. In addition, the storage material numbers also help businesses more flexibility in the management, sharing, data backup, without consuming more resources.
Enhanced data security
Digitized documents are protected by security measures advanced network such as data encryption, access subdivisions, and stored on the cloud system security. Minimize the risk of data loss compared with the stored material physics, it is easy to misplace or damage.
Easy to integrate and share information
With management system, document number, sharing, collaboration becomes easier. The document can be accessed, edited from anywhere, helping to enhance the possibility of cooperation between the working group, from or between the branches. Besides, digitized documents easily integrated into the management system to another, creating a work flow continuously and efficiently.
4. The challenge when applying the technology to digitize
Despite bringing many obvious benefits, the deployment of digital technology goods is also faced with many challenges that businesses need to note to be able to achieve optimum efficiency.
The cost of the initial investment is high
The application of digital technology goods require an initial investment, not includes the cost of software, hardware, infrastructure, information technology. For the small business or the business is not ready financially, this can create a major barrier.
Change your habits, and workflow
The process of digitizing requires businesses to change from the traditional way of working into the way of working based on technology. This can cause the resistance from the employees, especially those who are familiar with the workflow old.
Risks of information security
Although technology digitization can enhance security capabilities, but the deployment does not properly can lead to security vulnerabilities. Businesses need to face the threat from cyber attacks, data loss or unauthorized access.
Difficulty in managing large volumes of data
When converted to the environment of business will be faced with the volume of data is huge. The management, arrangement, classification of data efficiently is a big challenge, especially when business does not have system management compliance data.
5. Businesses need to prepare anything for the process of digitizing the data?
To process digitized data going successful, businesses need to prepare a detailed plan and the basic conditions about infrastructure, resources, as well as the appropriate processes. Here are the important factors that businesses need to consider before starting the journey of goods:
- Data preparation: first, businesses need to review and assess the volume, type of the current document. The classification of data before it is digitized help transition takes place more favorable. For paper documents the traditional need to sort by category for easy data entry, digital storage.
- Processing of data: After the data preparation, processing steps, including document scanning, sorting, and organizing data on the system. Process this should ensure the accuracy, consistency, avoid data duplication or errors during data entry. Businesses also need to have automation solution for processing large volumes of data without consuming too many resources.
- Store and manage data: System data storage are important factors affecting the management and information retrieval later. Business needs-equipped infrastructure, modern storage systems such as the cloud or the hosting solution at a place with high security. In parallel, measures backup data regularly and policy of access rights must also be set to ensure safety for the information.
The process of digitizing documents is a “revolution” requires businesses must weigh many factors such as infrastructure, technology, resources and budget. However, with the development of technology solutions to modern businesses today can simplify this process without the need for major investment in infrastructure or resources.
In particular, the new solution as the upgraded version of OCR, integrated AI. This solution allows recognition with accuracy almost absolute, to help accelerate the speed of goods, support digital transformation, and enhance competitiveness in the business environment, modern.
In summary, technology digitization plays a key role in improving the efficiency of management and information security for business. To avail maximum benefits of this process, businesses need to weigh the options the solution digitized matching needs and resources, ensuring the transition of going smoothly and bring sustainable value.
