Today, document management method, the tradition was no longer match the operating speed of modern business. Document digitization, especially with the OCR technology, has become the optimal solution to help enterprises improve work performance, cost savings, and ready to integrate into the digital era. Lac Viet Computingwith over 30 years of experience in the field of technology, to bring to service digitization comprehensive business support, conversion of success.
1. The status document digitization business
In the context of transformation of many businesses still have difficulty with the document management. According to a study by AIIM more than 46% of businesses said the search for information in the document paper is one of the causes of wasted time, reduced work performance. Added to that, the storage costs of paper documents may take up to 3% of annual turnover of the business.
Storage system for a traditional, easily lead to risk of loss, damaged, or misplaced important documents, at the same time increase the costs of storage and preservation. Finding, retrieving information from the physical material usually takes a lot of time, affect work performance.
To solve these issues, digitization has become the inevitable trend. Detection technology, optical character (OCR) not only help convert your paper documents into digital data easy to access, but also optimized process management, integrated with the operating system smart. This is the comprehensive solution for enterprises to improve efficiency and are willing to step into the digital era.
2. Service digitization of Vietnam
Vietnam offers service digitization professional application detection technology, optical character (OCR) to help businesses solve storage and data management in an efficient way.
Service digitization of Vietnam using OCR technology advanced to the outstanding advantages:
- Recognition precision: Ensure correct identification each characters on documents, including letters and handwriting.
- Multi-language support: specifically optimized with the English, in accordance with the business in and outside the country.
- Handle material diversity: From contracts, personnel records, invoices to document the historical archive.
- Integrated artificial intelligence (AI): Help classify, sort, and tag documents automatically, speeds up the process of data processing.
The following documents digitization can be stored in the format PDF, Word or suitable format to another. Support services search by keyword, content, or category, help save considerable time.
- Process optimization, commissioning, document digitization easily integrated into the system software, such as ERP, CRM, or an in-house solution.
- Documents after the goods are of practical application of service.
- Support to manage personnel records, information storage personnel in the system of culture, easy access, update.
- Digitized legal document, minimize the risk of lost contracts and important papers.
- Automate the process of data entry, check your bills, save personnel costs.
- Keep your important documents with high accuracy, suitable for educational institutions, museums or libraries.
With the OCR technology advanced and experienced team, Vietnam not only provide a service to digitize materials that also brings a comprehensive solution to help businesses optimize document management, improve operational efficiency and are willing to step into the digital era.
3. Why choose Vietnam for services, document digitization?
Lac Viet provide technology solutions to help businesses convert documents in an effective way comprehensive.
With over 30 years of experience, Vietnam has affirmed its position in the field of information technology, particularly in the deployment of the solution digitized for thousands of businesses. Trusted by business sector, from finance, banking, education, to production and logistics.
Vietnam used algorithm recognition advanced optics ensures high accuracy, even with documentation, English, and document complexity. Besides, the application of artificial intelligence (AI) helps automatic sorting, tagging documentation, integration, data analysis, intelligence, help to optimize the processing time. The system is designed with the standards of strict confidentiality, guarantees absolute security for your business data.
With every business has needs and peculiarities of different expert team of Vietnam will bring out the most optimal solution. Support team ready to answer any questions, troubleshooting in the process of using the service. Ensure the output quality of digitized documents, help enterprises to rest assured to use.
4. Deployment process services, document digitization of Vietnam
To ensure the highest efficiency in the process of digitizing documents, Vietnam build a deployment process, scientific, professional, fully meet the particular requirements of each business.
Identify requirements customer
- Survey and collect information: listen to the needs, understanding the characteristics required documents digitization and the challenges businesses are facing.
- Analysis of the current state: rating scale the document, the document type (personnel records, bills, materials, history storage, etc.), the priority level.
- Define goals: consistency with the client about the desired output, practical application of the material after digitization.
Propose appropriate solutions
- Technology consulting: Given embodiment uses OCR technology, AI or tools other support based on specific requirements.
- Design roadmap implementation: planned in detail for each stage, from material handling, quality inspection to product delivery.
- Custom solution: adjust The processes and the right technology for the system and internal processes of the business.
Quote and negotiate
- Cost transparency: Provide specific quote based on the volume of material, complexity and additional requirements from customers.
- Negotiate terms: Ensure the consistency of the progress, outputs and terms of cooperation between the two sides.
Solution deployment digitized
- Handle material: sorted, sorting, scanning paper documents; Using OCR technology to convert documents into digital data.
- Quality checking: to Check the accuracy, format, the integrity of the documents of goods before delivery.
- System integration: connect digitized documents with the management platform of business (ERP, CRM, DMS, etc.).
Technical support and maintenance
- Training use: instructions for employee business use effective system of document digitization.
- Supports the following consoles: technical Team is always ready to handle problems arising in the process of operation.
- Maintenance and upgrade: periodically check and update the system to ensure stable operation optimal.
Document digitization is the necessary step to help businesses improve competitiveness in the context switch number. Service digitization from Vietnam with the application of OCR technology, the document is converted into digital data fast, accurate, ready-integrated into the smart system. This is an important foundation for business process optimization work, save resources effectively.
