In the context of human resource management is increasingly complex, many business organizations are to find out information about HRIS what is to find the optimal solution. If ago the personnel management is mainly based on paper records or Excel table, is present, the business faced with a data volume of more reporting needs faster and requires transparency, higher precision.
Information system of personnel management (HRIS – Human Resource Information System) was created to solve these challenges. This is not just software, administrative support, but also the platform to help businesses improve the efficiency of management, save operating costs and improve the experience of employees. The same Lac Viet Computing find out details in this article.
1. HRIS is what?
HRIS (Human Resource Information System) or also known as information systems management, personnel management, is a technology platform to help businesses store, manage, analyze the entire hr data on a centralized system. Instead of having to record sporadically in many places, HRIS allows business administration from personal information, timekeeping, payroll, benefits, training, performance reviews,... all on a single platform.
Important points of HRIS is located in the digitization and automation of hr processes help reduce errors manually, increase the processor speed.
For example, a company has 500 employees usually take dozens of hours every month to synthetic timesheets and payroll in Excel. With HRIS system, the entire process can be automated, synchronized data from the timesheets to payroll, save up to 60-70% of the time compared to traditional methods.
Many businesses often confused HRIS with HRMS (Human Resource Management System) or HCM (Human Capital Management). In fact, HRIS focus primarily on the management of hr data, operation, administration, while HRMS & CITY usually has wider scope included strategy development, human resources, resource planning. However, with the majority of organizations, small and medium HRIS were sufficient to satisfy the comprehensive demands on hr management.
In summary, HRIS, what is? It is a system of personnel information to help enterprise resource management efficiency, save time cost, at the same time build the foundation solid data to support strategic decisions in the future.
2. The core functions of HRIS
One of the most common questions of the organizations and enterprises are to find out information about HRIS, what is main is: “HRIS System can do what?”. In fact, information systems, personnel management not only helps to manage records that also embraces the entire life cycle of hr, from recruitment, attendance, paid to training and development. More importantly, each function can bring real value markedly for business to help save time, reduce errors and improve the experience of employees.
2.1 profile Management personnel
Instead of storing paper records or an Excel file, discrete, HRIS allows businesses to manage the entire focus of the employee information: background, contract, work processes, diplomas and certificates. The search and lookup quickly become at the same time, data security is also ensured over.
With hris system, businesses can easily control the lifecycle personnel from entering work until the holiday, avoid misplaced information.
2.2 attendance Management & shift work
Information system personnel directly integrated with the timekeeper or mobile apps, to help businesses automate the recorded work time. With the industry has peculiarities shifts, such as retail, manufacturing, HRIS allows to sort, ca flexibility, limiting confusion.
2.3 Management wages & benefits
Payroll is always professional, sensitive, easily cause conflict if flaws. HRIS helps automate the process of payroll, including overtime, holidays, allowances, deductions. In addition, the system also manage benefits such as insurance, holiday bonus, employee support, transparent clear. Business not only saves effort for the hr department but also increase the confidence of employees.
2.4 Recruitment & integration (Onboarding)
Information system management support, business registration information, recruiting management, resume tracking the interview process on a single platform. As the successful candidate, HRIS continue to support process integration: the account level, training rules, monitoring your work. Thanks to that, the enterprise shorten the time of recruitment, help new employees integrate faster.
2.5 Training & development
HRIS allows construction business management training programs from registered courses, track progress to evaluate the results. Employees can sign up right course, while management easily track capacity planning and roadmap development. Here are important factors to retain talent, particularly in the context of labor competition increasingly fierce.
2.6 performance Evaluation & KPI
A HRIS system modern not only data storage, but also to support effective evaluation work. Businesses can set up KPIS, track progress and feedback in real-time. Thanks to data transparency, the fair assessment more objective, creating incentives for staff development efforts.
2.7 reporting & analysis for hr data
Hr data scatter that many managers have difficulty when making decisions. HRIS remedy this by providing automated reporting intuitive: the ratio of the holiday, personnel costs, performance according to departments. The business can rely on this data to resource planning, forecasting recruitment needs and build long-term strategies. This is step changed from “management personnel” to “human resource management” based on the data.
In summary, the core functions of information system personnel not merely administrative management, but also create long-term value: improve productivity, reduce costs and increase satisfaction of employees. This is the reason increasingly more businesses choosing to invest in information systems management personnel as HRIS to companion in strategic sustainable development.
3. Benefits to business use HRIS
With respect to the organizations and enterprises are to find out information about HRIS, what is the biggest question is not only “this system is doing anything” which is “business will get back what value when investing in HRIS?”. In fact, information systems, personnel management not only help simplify the administrative work that also created the strategic benefits, help businesses enhance operational efficiency, cost reduction and sustainable development.
- Increase efficiency of personnel management: One of the values most pronounced of HRIS is to help hr departments reduce the load of manual work. Processes such as recordkeeping, general timekeeping, payroll, tracking, insurance is automated. This helps hr professionals to spend more time for strategic initiatives such as developing talent or mounted employees.
- Ensure transparency precision: The professional personnel such as payroll, tax, insurance, always sensitive to complaints if there are errors. HRIS system helps sync attendance data, shift work, allowances and deductions to ensure accurate calculations. Employees can actively lookup information, payroll, or benefits through self-service portal, thanks to that confidence boost transparency in the organization.
- Save long-term costs: although business needs initial investment to deploy information systems, human resource management, but in the long run, HRIS help save significant costs. Business to reduce dependence on printing papers, human resources, administrative limit the cost incurred from errors manually.
- Enhance the experience of employees: In the work environment, modern experience staff are elements retain motivation. HRIS provides hr portal online, allowing our staff to research payroll, registration, vacation, join training courses, or update personal profile that does not depend on hr department. This creates convenience, increase cohesion and enhance the satisfaction.
- Support strategic decisions: Not only in administrative management, HRIS also provide reports analyzing hr data in an intuitive way. Business leaders can track the rate of the holiday, personnel costs by departments, or forecast recruitment needs in the future. This is an important basis for strategic decisions, especially in the context of business needs based on the data (data-driven) to compete.
In summary, the benefits when businesses use information systems personnel, not just stopping at save time costs, but also opens the possibility of raising experience, staff and support, strategic planning, human resources. This is the reason HRIS increasingly becoming the platform key in the strategic transformation of hr of the modern enterprise.
4. Selection criteria HRIS suitable for business
Understanding HRIS what is new is just the beginning, what's more important for the organizations and enterprises are to find out information about HRIS is how to choose an information system management personnel in accordance with actual needs. As practice shows, many businesses deploy HRIS but not effective as expected, the cause often comes from choosing the wrong solution or have not yet thoroughly evaluate the factors necessary before investing.
4.1 flexibility, scalability according to the scale
Every business has its own peculiarities of hr processes. A HRIS system should preferably sufficiently flexible to customize according to current demand at the same time have the ability to expand as business grows. For example, a startup company might just HRIS to manage, timekeeping, and payroll, but when extended to up to thousands of hr systems need to meet more needs for recruitment, training, and data analysis.
4.2 the Ability to integrate with other software
Modern businesses often use multiple systems at the same time as ERP accounting software (financial management – accounting), CRM manager (customer relationship). An information system human resource management effective to easily integrate with the platform to create data flow consistency, reduce data entry, duplicate limit errors.
4.3 friendly interface, easy to use
One of the reasons HRIS failure when deploying staff is difficult to use. Therefore, the system should have user-friendly interface, intuitive, easy to manipulate, even with people not tech-savvy. When employees are able to lookup the salary, registration sabbatical or update records on the system without recourse to the hr department, operational efficiency will increase significantly.
4.4 data security personnel
Hr data is sensitive assets, including personal information, contracts, income and the welfare regime. A HRIS system should have high security standards to meet the legal regulations on safety data. In addition, the possibility of clear access help ensure that each person only see the information related to his role. Here are factors to help businesses peace of mind when moving from a management manual to digitize.
4.5 service support, maintenance, upgrades
Deploy HRIS't just buy the software, which is also the long-term operating the same provider. Businesses need to weigh the unit has policies to support dedicated, trained staff, fully committed to product upgrades according to the new trend. This helps the system operate steady, always in accordance with the changing needs of the organization.
In summary, when choosing information systems personnel, businesses need to put yourself in the place of actual users, at the same time to the development in the future. A HRIS suitable not only solve needs, current management, but also create a platform to optimized business processes, cost savings and improve experience staff in the long term.
5. Human resource management comprehensive system with Lac Viet SureHCS HRM
In the context of business increasingly important to effective hr management and experience staff, the applications information systems hrm (HRIS) no longer is the trend that has become necessities. A modern system not only helps to reduce manual work but also provides accurate data to leadership a quick decision in a timely manner.
Lac Viet SureHCS HRM is solution hr management comprehensivedeveloped with a target business in the transition number. Different from many management software resources just focus on attendance or payroll, SureHCS HRM covers the entire life cycle from recruitment, integration, development, to retain motivation for employees. The system not only plays the role as “management tool” which is also a platform strategy to help businesses build strong team, increase engagement and optimize operating costs.
Highlights SureHCS HRM located in the ability to integrate, flexible, personalization experience staff.Business can be both standardized management process has just creating space for staff to feel is of interest, recognition and development.
CONVERT THE NUMBER OF PERSONNEL WITH COMPREHENSIVE LAC VIET SUREHCS HRM
LV SureHCS HRM is the solution in hrm comprehensive (HRM) is developed by Lac Viet from 1998, now serves more than 1,000 businesses in Vietnam with international standards such as CMMI Level 3, ISO 9001:2015 and ISO 27001:2013. Platform help of optimized every aspect from recruitment to employment, improve the experience of staff and effective management of resources.
Feature highlights:
- Candidate Pool AI + AI Resume: automatic dissection CV any format, search for suitable candidates instant, a 70% increase quality, reduce recruitment time significantly
- Timekeeping software – payroll – C&B auto: integrated benefits, overtime, insurance, export report, payslip correct for business scale up to 10,000 employees
- Experience hr – wallet reward – ranking behavior – survey periodically: internal management, honor, mounted staff in real time.
- Assessment and capacity development: KPI/OKR flexibility, feedback 360°, the proposed route train personalization according to the evaluation results
- Internal training & LMS integrated AI: learning anytime, anywhere, content management, multi-modal with personalization from AI
- Dashboard BI + AI Advisor: real-time reports, suggestions leadership decisions based on data resources.
TYPICAL CUSTOMERS DEPLOYING LV SUREHCS HRM
- Coca-Cola Vietnam: System deployment LV SureHCS to digitize comprehensive human resource management group has standardized the data, the optimal operating HR according to international model.
- Textile company Success (TCM): Application LV SureHCS to manage hr, payroll, benefits, timekeeping and capacity profile for nearly 5,000 employees across 5 areas of activity – from textiles and fashion to real estate.
- Total company air Port, Vietnam (ACV): Choose to trust LV SureHCS to operate the system large-scale personnel with over 10,000 employees, 24 subdivisions, solved the problem of complex business of modeling state-owned companies.
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AI INTEGRATION ACCELERATES DIGITAL TRANSFORMATION OF HUMAN RESOURCES
Vietnam has officially launched The 3 AI assistant hr deeply integrated into the LV SureHCS including LV-AI.Docs, LV‑AI.Resume and LV‑AI.Help to automate the task administration, standardized data enhanced experience personnel
- LV‑AI.Docs: automatic dissection transfer data from documents such as CCCD, windows, SOCIAL insurance, by level of digital records, standardized
- LV‑AI.Resume: analysis of CV auto, construction, candidate profile, find people with the right criteria by prompt intelligent data mining candidate pool efficiency
- LV‑AI.Help: chatbot internal support, answer questions HR 24/7 access form process quick contextual user
WHAT DO BUSINESSES GET WHEN DEPLOYING LAC VIET SUREHCS SOFTWARE?
- Comprehensive solutions from A‑Z cover the entire process of HR from recruitment, profile, attendance, payroll, benefits, training, reviews, experience staff
- Highly customizable & flexible connection to suit any scale, industry, easy to connect with ERP, finance, office of chemical
- Save cost & performance enhancement help to lose 40-60% of the cost of operating personnel, retain talent, improve the work efficiency
CONTACT INFORMATION:
- Hotline: 0901 555 063
- Email: surehcs@lacviet.com.vn | Website: https://www.surehcs.com/
- Office address: 23 Nguyen Thi Huynh, Phu Nhuan, ho chi minh CITY.CITY
An information system hr (HRIS) will effectively help to optimize processes, reduce errors and cost savings, the most important is to enhance the experience staff. In the context of competitive personnel increasingly harshly, understanding deep HRIS what is and invest in information systems, human resource management is the main step is necessary for enterprises to retain talent, at the same time sustainable development in the long term.
