In the context of business digitization, the form of contract construction paper no longer meet the criteria of privacy – legal – quickly. With electronic contract, businesses can complete every procedures, in just a few minutes, don't worry about geographical barriers. Watch now 4 ways sign the electronic contract most popular online present through articles of Lac Viet Computing.
1. How to sign a contract electronic online remote
1.1 contract electronics online with software, LV-DX eSign
Step 1: Add the contract should be signed
To start implementing the register number on LV-DX eSign, employees, add new documents submitted for signature the following steps:
Select button [More] and upload documents need to be submitted up > press [Continue].
When performing this step, you can download 1 or more documents at the same time. LV-DX eSign allows download up document types: Image, PDF, Word, Excel.
Next, you enter the additional information document, note the fields marked with (*) are required fields, including the following information:
- Document name
- Classification: taxonomy, this can be the definition available in the set of functions The office
- Priority level
- Number of documents: number of documents is defined in the function, set the category of The sign
- Day and parts of the request will be displayed according to the information of the Person requesting the selected
Step 2: set up process signing the contract electronically
At this step, the employees can reset the documents submitted will go through many steps and who is popping up.
To edit user information carried out at the step browser, the user moves the mouse at the information, “The browser” will show the functions expand and select the icon [edit] (shape pen) to change.
- Click on the icon select objects to supplement the implementation
- Hover on user name are displayed on the interface to be able to change the information made
To add the browser, the user will press the icon [+] and complete information for the browser just add to this.
Step 3: set the sign
After select process browser, staff set the sign. At this step, employees create documents submitted will specify the sign on the documents submitted for registration.
Choose the operation is performed from the list:
- If the sign has not been set signature, when selected in the “key Signature” will display the interface to additional signature.
- The case was set signature, when the “key Signature” will display the image of the signature has been defined on the system
Make choosing the right task to execute: Signed, sealed,... Determine the position of the person responsible for implementing and mark the sign on the document.
Then Select [Sent browse] after setup is complete.
Documents submitted for registration after be [Sent browse] will send mail to those users who are related to the process made the sign.
1.2 How to sign contracts online by signature scan.
Đây là phương pháp ký hợp đồng điện tử đơn giản, phổ biến cho các doanh nghiệp không muốn sử dụng phần mềm chuyên dụng nhưng vẫn cần đảm bảo sự tiện lợi trong việc ký hợp đồng online từ xa.
Step 1: Scan signature
- Prepare handwritten signature tradition, is performed on a sheet of white paper.
- Scan the signature by dedicated scanner or phone (take photo).
- Save the file signature after the scan below image format (png, jpg, jpeg...) or PDF.
Step 2: Separate the background signature
After having a signature image, you can use photo editing software (such as Paint, Photoshop, Canva,...) separate the background and cut off the excess around the signature.
Step 3: Insert a signature scan on the contract
Insert signature on the contract and use the signature to the conclusion for all types of transactions, signing of the contract, signature scan will have the same value as the signature hand and allowed to make even for commercial transactions.
- For contracts PDF: use “Insert image” to insert signature image in the correct position.
- With respect to contracts, Word files and Excel: use feature “Insert Image” to insert signature image on file.
1.3 contract electronic signature images
Similar to the method of scan, the signature image can only be used in the contract is not required for legal and have the implementation process is similar.
Step 1: Prepare signature image
- Create a signature tradition on a white paper. Use a pen with colored ink bold (black, blue) to create a signature clear.
- Use your phone or camera to take a picture signature.
Step 2: Split background image signature
Make the same as when separating background signature scan.
Step 3: Insert the signature image into the contract
- Access to file contracts need to insert signature
- Press the select button Pictures on the toolbar to insert signature medium cup background
- Adjust the size signature fit with where you want to insert
2. How to sign a contract electronic offline in place by USB Token
Step 1: Connect USB Token contains the digital signature on the computer > software settings > account login.
Step 2: Download and install the software Acrobat Reader DC
- Download software Acrobat Reader DC right here
- Remove choose car Install McAfee Security Scan Plus to not download any of the computer.
- After download is complete, proceed to install the software.
Step 3: Sign the contract electronically Token
- Open the file contract PDF document needs to sign
- Select [Tools] > press [Open] in the Certificates
- Select [Digitally Sign] > Select region sign >Select [Continue] and press [Sign] to sign.
- Select save to save the file> Enter PIN Code and press login as PDF File has been successfully register.
3. Go find the solution to sign the contract electronics best for business
Here is the detailed comparison 4 form to sign electronic most popular now: Sign out through software, Signed a contract with signature, scan, contracted by the signature image and Sign the contract by USB Token.
| The form of the sign | Advantages | Cons | Where to apply |
| Register number through software |
|
| The contract requires legal high |
| Sign the contract by signature scan |
|
| Contract only confirm |
| Sign the contract by signature images |
|
| The contract does not require legal high |
| Sign the contract by USB Token |
| Do not sign multiple contracts | The contract requires legal high |
Can see that the number of software solution is safe and effective in the 4-form of contract design on.
With extremely high security thanks to encryption and authentication through digital certificates, this method ensures avoid the risk of tampering or edit signatures. At the same time, the software also has legal value to be recognized officially, which helps businesses perform remote transactions quickly and conveniently.
Although requires investment in terms of initial cost, but the benefits in terms of security, legality and ability to deploy on a wide area makes it the best choice for businesses that need to protect the important transactions.
Excel most can mention software number LV-DX eSign fully responsive professional signing the document/ contract/ electronic trading on every word, excel, pdf,...
LV-DX eSign integrated with software, electronic billing software, accounting software, hr, sales, electronic invoicing, SOCIAL insurance, tax declaration,... help to digitize all the administrative work, clerical archive papers.
With 4 way sign the electronic contract online and offline that Vietnam already mentioned, the business can easily choose the most suitable solution for his needs. Whatever is the through software, signature scan, signature, image or USB Token, each method brings the advantages own. However, if your business requires high about the legality and security, the software is still choosing safe and effective.
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