Office equipment is one of the important factors that ensure productivity, quality of work office, at the same time is also a factor in the help for officials to complete his duty well. In terms of scientific and technical development, as currently, the progress that is widely used in the office, especially application of advanced information technology in the process of modernization of the office. So how management and use of office equipment increasingly be more interested. For office equipment in state agencies are usually organized according to the process as follows:
1. Management of office equipment
1.1. Manage the process of formation, office equipment,
Equipment is managed under the regulations of the agency built on the basis of mode of state and the peculiarities of operation of the agency. In addition, every year the agency is also additional purchases of equipment from as the practical use and implementation through the annual plan.
1.2. Manage the process of extraction, preservation, office equipment
– Delivery of equipment for the unit, the individual responsible for direct management, extraction, use, preservation.
– Construction and promulgation of rules, regulations and how to manage materials science and use of public property.
– The self-inventory and unscheduled periodically for your device in the agency, which assesses the quantity, quality of equipment.
– Frequent inspection process, use and maintenance of equipment.
– Handle the case of mishaps that occur are related to office equipment in agencies and organizations.
1.3. End process management, office equipment,
Equipment before use, has depreciated or technical innovation was conducted liquidation. Process liquidator must comply with the provisions of law.
– Establishment of liquidation committee
– Based on the specification, the value of the equipment and to choose the method of liquidation fit (auction price regulation). Though what form it also must be published and made public. At the same time to adhere to strict mode financial management.
2. Use of office equipment
– User training, office equipment, to reach a high level, in the direction of multi-functional, comprehensive, professional, technical.
– Construction planning, tracking, monitoring the procurement and maintenance, and use of equipment.
– Supervise and examine the use of equipment of units and individuals assigned to manage and use.
– Implementation of the depreciation of equipment and supplies according to the regulations of the state.
– Organizations use the office equipment to meet the requirements of the agency, unit
With the development of Science and technology, the management and use of office equipment easy and compact, much lighter thanks to software asset management, online and software of Vietnam is one of the effective software for businesses and organizations administrative state can apply.
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