Process management, text to and standardize administrative

Process management, text to and from là điều kiện cần thiết và là một trong bốn mặt hoạt động của công tác văn thư cơ quan. Quản lý văn bản là business process tổ chức thực hiện quản lý hệ thống văn bản đến và văn bản đi của cơ quan theo nguyên tắc và trình tự nhất định. Hãy cùng Lac Viet Computing learn just below this article!

1. Khái niệm văn bản đi, văn bản đến

• Text: a, all kinds of text, including text, legal and administrative documents, and specialized documents (including copies of text, text-internal and text policy). Due to agencies, organizations released.
• Text to: is all kinds of text that are sent from the outside. Includes text, legal text, specialized and administrative documents (including Fax, cipher text, the text is transferred through the network); text reports and bills, letters are sent to agencies and organizations.

All material correspondence that the agency received from the outside by the different sources are called text to (or also called dispatch to arrive).

2. Nguyên tắc quản lý văn bản đi và đến theo quy trình

All texts go, writing to the agency, the organization must be managed centrally at the Office agency to receive, register; except what kind of text is registered separately under the provisions of the law. The type of text to not be registered at the office, the individual units are not responsible for solving.

Walking text, text to the day must be registered, issued or transferred during the day; at least in the next working day. A number of documents, texts, and to be stamped only the level of an emergency, such as: ‘express” , “Upper emergency” and “Emergency” (hereinafter referred to as text emergency) must be registered, process and transfer immediately after receipt. Text emergency travel must be completed procedure for issuance and delivery as soon as the text to be signed.

3. Các bước xử lý trong quy trình quản lý văn bản đến

3.1 Tiếp nhận văn bản đến

After receiving the text come from any source, in hours or outside working hours. Office, or who was tasked with receiving text to to check the number, equipment, seal (if applicable), check and compare with where to send before receiving and signing the receipt. Case of detection of missing packaging, condition the packaging is not intact or text be moved to later than the time indicated on the packaging (with packing texts are stamped “express” timer); Office, or who was tasked with receiving incoming texts must be reported immediately to the responsible person. case of need, to make a record with the text.

For writing to in process management, text to and from the total, will be delivered through Fax machine or over the network, writing to check the number of text, number of pages of each of the text; if it detects any errors, must promptly notify the place send report or who are responsible for consideration and settlement.

3.2 Đăng ký văn bản đến theo quy trình quản lý văn bản

Text to be registered by the register of the text to, or database management, text to computerized. Must be registered full, clear, correct the necessary information about the text. Do not write in pencil, pen and red ink. Do not abbreviate the word, the phrase is not commonly used.

The transfer of text to come: After registration of documents to the Office must submit promptly to the head of the agency, organization or person is the head (authorized person) review and commenting distribution, steering solve.

Text to be marked only the level of emergency must be submitted and transfer immediately after receipt. Based on the contents of the text to; Regulation on the work of agencies and organizations; functions, tasks and work plan are allocated to the units and individuals who have the authority to distribute the text for the settlement and resolution period, text (if necessary).

For writing to in process management, text to and from the total, are related to several units or more individuals then need to specify: unit or individual, home maintenance, unit, or individual coordinate and the time limit for settlement of each individual units (if necessary).Transfer text to: based on the opinion distribution of the competent Office transfer text to the unit or personal resolve. Implementation process work transfer text to ensure timely, accurate, correct, object, and closely kept secret text content.

4. Các bước trong quy trình quản lý văn bản đi

• Check out the
• Check the technical presentation
• Recording of the text (according to the system of general of the enterprise by Office of management; except where the law otherwise specified)
• Record the date, month and year of writing

Process management, text to and from play a role of utmost importance in maintaining the seamless of administrative activities. A management process text effect will contribute to optimize resources, reduce risk, create a solid foundation for the development of the organization.