Solution document digitization services OCR COMPREHENSIVE from Vietnam

In an age in which information is produced, consumed with breakneck speed, the digitized documents is a top priority. However, many businesses are still grappling with the stack of paper records bulky and take a lot of time to search for information. Standing before this situation, solution document digitization not only is an option, but also is a step required to the business can survive, at the same time sustainable development.

The same Lac Viet Computing discover the solutions, software, document digitization comprehensive and deployment process into practical business.

1. Introduction to the numerical solution of documents with OCR technology from Vietnam

Currently, the management of large volumes of material by the method has become a big barrier for many businesses. With the amount of material increasingly large, storage of documents, images,... usually takes quite a lot of space and area, storage as well as storage. 

To solve these difficulties, Vietnam offers solution document digitization comprehensive integrated OCR technology (Optical Character Recognition)help convert your paper documents into digital data correctly and efficiently.

Are research and developed by Lac Viet, solution providers conversion of Vietnam's leading software solutions digitize document is inherited many advantages of advanced technology, OCR, help identify, extract the information automatically with high accuracy. The system allows the system to handle parallel data source, need identification, dissection, help save dozens of times processing time data, advanced security for business. 

In addition, the solutions to digitize text, comprehensive Lac Viet OCR ability to recognize, accurately extract content from photo sample text is available (personal papers, bills), or in any text format customizable (contracts, vouchers,...).

2. The manner of operation of OCR technology in the solution of chemical material

To ensure effective and highest accuracy, process, document processing, OCR of Vietnam is divided into 5 main stages, each stage are optimized by advanced technology, helps meet the rigorous demands of speed as well as the quality of goods for business.

2.1 Input data

Solution document digitization of Vietnam can receive a paper document is scanned (scan) or image files, PDF. In particular, OCR system of Vietnam has the ability to handle multiple format documents from files to TIFF, JPEG, PDF to various types of documents such as technical drawings, materials are multi-column, tables and charts. 

2.2 pre-processing

OCR software calibration, cleaning (as eliminate interference, increase the brightness, contrast) help input image is clear, easy to identify. The optical fault as material is matte, deviation or shaded are to be overcome before the material is put on the stage of character recognition.

In addition to image editing, OCR system of Vietnam also can automatically sort out the layout of the document to fit the standards recognition. 

2.3 Recognition

Service OCR application machine learning algorithms (machine learning) to analyze, convert image into text data. Combined with the OCR technology, advanced solutions of chemical materials have the ability to recognize correct letters to 98%, include the characters printing, handwriting and different languages. 

2.4 post-processing

Automatically detect the common errors such as character recognition, false, text is missing, the text is incomplete and conduct automatic calibration. The system also integrated the rules of error checking based on the grammar structure from the output completely accurate ready for the step next use.

Solution document digitization of Vietnam also has the ability to reconstruct the layout of text in standard format or customized according to the requirements of the business, from that keep the structure the layout of the original document, which helps businesses save time in the format the text after the number of turns.

2.5 Export data

Data after being processed and verified will be published under the raw format. When this business was able to customize, add, or delete the unwanted characters, standardized text format table.

3. Process solution deployment digitized material from Vietnam

Process digitization of Lac Viet is designed with the objective of the optimization from beginning to end, ensuring a seamless, accurate, and effective for business. 

Process solution deployment document digitization in Vietnam consists of 5 steps:

• Step 1: receive and document classification
• Step 2: Scan and image processing
• Step 3: Use OCR software to convert image into text
• Step 4: Check the quality and calibration document
• Step 5: data storage to integrated system

Step 1: receive and document classification

Receiving the documents from the customer and classified according to each group specific content (for example: contracts, invoices, reporting). Reviews status documents, such as paper quality, type of materials (colors, resolution necessary), to the extent necessary to handle first.

Our team of experts of Vietnam will exchange with the client to clearly define the specific needs, goals of the digitized documents as well as the detailed requirements about the type of material of the same process. Specifically as:

• Ltype, image, document, archive format desired and security requirements.
• Assess the volume of material to determine how to handle the level of complexity required.
• Proposed solution digitized materials, technologies, processes optimized for the specific needs of the business.

Step 2: Scan and image processing

Vietnam use the dedicated scanner has the ability to batch scan documents, support the paper with the size and format, ranging from A3 and A4 to the small documents such as bills. The device also integrates technology, image processing automatically, minimizing the deviations as wrinkling, creasing, or shaded due to uneven light.

After scanning, the image is transferred into the system to handle intermediate to improve quality. Process this includes tasks such as the tilt-angle adjustment, increased resolution, edit the contrast and remove the white area is not necessary. In addition, the system also has the ability to detect and separate each page from the material is sticky or scan at the same time, ensure that the output data are always ready for step recognition OCR.

Step 3: Use OCR software to convert image into text

After the image is processed, Vietnam will begin the process of converting images into digital text with OCR system. OCR technology has the ability to recognize optical characters in many different languages, support the document format varied from basic text to tables, graphs, or complex document contains illustrations.

Highlights of the solution document digitization OCR Vietnam is high accuracy thanks to the integrated AI technology and deep learning (Deep Learning), helping dissection and switch characters in an optimal way.

Step 4: Check the quality and calibration document

After the document is converted to text format, our expert team of Vietnam will conduct quality inspection. This process involves reviewing each piece of content, especially the document contains characters difficult to identify, sign, industry, or table complex.

The errors in identification will be marked and calibrated to ensure absolute accuracy. With support from the inspection tools integrated AI, this process happens quickly, but still ensure the high accuracy.

Step 5: data storage to integrated system

Finally, the material has passed the check is move into management system documents such as LV SureDMS, CoDX Document,...or other platform other cloud storage. The system not only ensures safety and security information, but also integrates the smart search engine that allows users to export data quickly based on keywords, date created, or other properties related to the other.

4. Vietnam – a pioneer, a leader in the field of digitization comprehensive documentation

Lac Viet is the leading solution provider of chemical materials in Vietnam, with more than 30 years of experience in the field of conversion numbers for business. Solution of Lac Viet't just stop at providing cutting-edge OCR technology, which supports businesses in the extraction of information from documents, automation of business processes after the number of turns through two integrated service highlights:

Translation auto

With the help of artificial intelligence and the pattern language (LLM), software solutions, document digitization of Lac Viet integrated the translation feature automatically help businesses handle the demand multi-language correctly, quickly, cost savings.

• Translation supports 87 languages.
• Support translate internal documents, contracts, reports, content marketing,... quickly.
• Compared with the digital services, to help business save cost and shorten the duration of outbreaks.
• Support processing large volumes of material, easily expanded when necessary.
• The translation patterns modern machine can be customized (fine-tune) to understand the context, specialized vocabulary,...ensure translation close to the original meaning.

App Chatbot

App Chatbot WHO Lost Vietnam to the solution of chemical documentation support faq tapping directly on the large volume internal data of the business. The user can interact easily access the information accurately and quickly through the chat conversation naturally.

• Create chatbot based on your own material.
• Management, document tracking integration from foundation LạcViệt AI.
• To change customization Model LLM feedback (OpenAI, Gemini,...).
• Connection port Vietnam AI API running embedding text.
  • OCR extract the content from images in the text .
  • Digitized data to the embedding vector.
• Integrated chat box on each document.

Thanks to the advantages mentioned above, Lac Viet confident undertook the project to digitize a large scale, have complex requirements, has successfully built the electronic database for 10+ organizations, businesses, large corporations, such as Perfume Glass Corporation, Thermtrol Corporation, Biti's,...

5. Apply a solution of chemical materials, bringing the benefits for business?

The applied solution professional digitization brings many important benefits, help businesses optimize processes, manage documents, reduce costs, enhance operational efficiency. The main benefits include:

5.1 Improve the accuracy of the data

Solution document digitization of Lac Viet automatically recognizes and converts data from image or paper documents to digital form with accuracy up to 99%. Beyond the input methods, which help businesses eliminate the risk of errors due to human.

With respect to the document, format tables, handwritten character or documents containing particular language, solution of Vietnam has the ability to identify, extract accurate, ensuring data is always upheld the integrity, the correct standard.

5.2 Reduce the workload of entering data manually

The solution OCR help businesses significantly minimize the data-entry craft capital spend much time and cost. Instead of having to sit, enter for each material, OCR automatic batch processing of documents in a short time, help employees have more time to focus on the work value higher.

Besides, the work input crafts often require a larger workforce, particularly for businesses that have quality material need to be processed daily. OCR technology helps to reduce significantly the cost of personnel for this work.

5.3 process documents quickly

With the digitization of Lac Viet, processing speed, materials are significantly enhance hurry many times compared with traditional methods, bringing the process seamless for business. The software has the ability to handle a volume of material in short time, thereby shortening the treatment process and respond quickly to demand store document number.

6. CaseStudy business document digitization success with solutions Vietnam

The document digitization is not just a trend, which has become a vital element for many businesses in Vietnam and the world. Huong Thuy Corporation is the striking example of the business has been successful in this journey, clearly illustrated the benefits of digitization.

Huong Thuy Corporation is a leading distributor of consumer goods in Vietnam, with more than 100 thousand customers, from large retail chains to supermarkets, and convenience stores. Here, each month, the amount of vouchers and documents arising from batch import transactions, transportation, distribution, up to tens of thousands. With traditional processes, document management becomes difficult, prolonged processing time, increases the risk of errors in data entry, reduce the efficiency of labor.

The main problem that Huong Thuy Corporation encountered include:

• The volume of documents overload: Business must process thousands of invoices, contracts, vouchers imported per day.
• Take time to search: Process, search, and retrieve documents crafts cause loss of many time for employees.
• The accuracy in data processing low: Process, data entry, extract information is prone to errors, especially in complex transactions.

Solution document digitization of Vietnam for Huong Thuy Corporation

Notice the difficulties that Huong Thuy is encountered, Vietnam has been consulting and implementing solutions to digitize text document comprehensive integrated recognition technology, optical character (OCR) along chatbot AI. This system is designed to automate and optimize processes, document management, in Huong Thuy, focusing on features such as:

• Get interface to extract data automatically: With OCR technology the information from documents such as invoice number, contract number, transaction date, transaction value are identified, extracted automatically, helps to reduce errors, increase the processor speed.
• Storage and sorting smart: The following documents when the goods is automatic sorting, storage in warehouse electronic document according to each specific category (invoices, contracts, papers imported), help employees to easily access, search for information.
• Integrated chatbot AI internal: Chatbot deployed to help employees find information quickly through simple commands, reducing the query time information, especially in situations need to solve urgently.

Results achieved after implementation:

The implementation of document management system digitization of Vietnam has yielded positive results, help Huong Thuy improve operational processes, while enhancing the efficiency of labor:

• Processing time material discount 65%: Thanks to its ability to automatically identify and extract information from documents, processing time, documents have been reduced significantly. Previous procedure can take hours for a large document, now only a few minutes.
• Precision in the extracted data reaches 98%: OCR technology ensure high accuracy when extracting data, reducing the maximum input errors, helping to ensure transparency and accuracy of financial transactions of the business.
• Save 20 hours of work per week for employees: With the ability to search, retrieve information quickly through the system of goods and chatbot AI, employees save an average of about 20 hours of work per week. This time can be allocated for other tasks, help to raise the overall productivity of the team.

Solution document digitization there is no longer a trend, which has become a deciding factor in the optimization of work processes and sustainable growth of the business. The app OCR technology with the tools of modern chemical not only help save time, improve accuracy, but also reduce operating costs. With the deployment process clear solution, the coordination of Communication not only helps businesses minimize risk, but also optimized workflow document management to the long-term benefits, create strong development momentum in the future. 

CONTACT INFORMATION:

• Lac Viet Informatics Joint Stock Company
• Hotline: 0901 555 063 | (+84.28) 3842 3333
• Email: info@lacviet.vn – Website: https://lacviet.vn
• Headquarters: 23 Nguyen Thi Huynh, P. 8, Q. Phu Nhuan, ho chi minh CITY. Ho Chi Minh