In operations management, personnel management, timesheets role platform for payroll, time tracking, work and vacation management. Besides the marks the familiar in English, more and more businesses apply marks the English to sync with the system software or international service reporting needs bilingual for partners and foreign investors.
Understanding and applying marks the latest not only helps to reduce errors during data entry, but also support the construction business reporting system consistent with increased professionalism.
This article Lac Viet Computing will help you understand the concept, role, practical applications of marks the English in public management – salary, at the same time give illustrative examples to easily apply right into your business.
1. Sign timekeeping English what is?
Sign timekeeping English (Time Attendance Codes in English) is the system of abbreviations or code symbols used in timesheets to show the working status of employees. For example, “P” (Present) mean face, “OT” (Overtime) is working overtime, or “AL” (Annual Leave) is a sabbatical year. These signs often are standardized according to international or specified separately by each software personnel management.
In the timesheets, symbols help recorded fast accurate day by day work, vacation or special situations such as tardiness, leaving early. When applying marks the English, data can be easily integrated with software, HRM, international export reports bilingual or sync with the accounting system to payroll automatically.
Than marks the Vietnamese, English notation often dominant concise, easy to read, easy to understand in the work environment multi-national. For example, “NL” (Holiday) in English can be replaced with “PH” (Public Holiday) to ensure consistency when reporting to the parent corporation in a foreign country.
For businesses that are expanding cooperation, or use the software manage foreign personnel, the embrace marks the latest step is important to help reduce confusion, save time and improve management efficiency.
2. Why business need standardized marks the English?
In the business environment, increasing integration, the use of marks the English not only the trend but also become a practical requirement to improve efficiency of human resource management. When businesses work with international partners, reported for the group, mom abroad or operate on the platform, personnel management, multi-language, the standardized notation help ensure attendance data be interpreted uniformly, not skewed due to the language barrier.
According to the report, Global HR Tech Trends 2024 Gartner (https://www.gartner.com), more than 70% of the multinational corporations have applied panel marks the bilingual in order to optimize payroll process and report hr. Obvious benefits, most of which business get include:
- Increase accuracy, reduce errors in payroll: When using standard notation, the data is synced directly into the software, HRM, limiting condition entered wrong, or interpreted wrong. For example, instead of recording the “sabbatical year” in the form of freedom, using the symbol “AL” (Annual Leave) will help the system automatically identifies calculate the number of vacation days.
- Save processing time report: report output from the system can also be used for many subjects from management in the country to international leadership without editing or translation.
- Increase the professionalism, transparency: The use of the express business compliant with modern management, contributing to enhanced credibility when working with partners.
- Support data analysis, hr accuracy: When the notation is standardized, easy business general comparison data through the service, analysis, employee productivity or forecast personnel.
A typical example is the business use marks the latest is integrated in the software, personnel management, international as SAP SuccessFactors or LV SureHCS. The system allows to sync sign between Vietnamese and English, automatic conversion when exporting reports to help hr, accounting, save up to 30% of the time handle monthly data (as reported internal LV SureHCS 2024).
The standardized marks the English not only bring immediate benefits in terms of speed and accuracy, but also as step, long-term preparations for enterprises to adapt fast with reporting requirements, audit or expanding the market internationally.
3. The group marks the English common
In fact, personnel management, marks the English is usually segmented into multiple groups for easy management of synthetic data. Understanding and applying the right groups not only help hr reduce errors when entering data, but also to support optimized business reporting, payroll fast, accurate.
3.1. Group notation about working time
This group reflects the status of the daily work of employees is especially useful in tracking productivity and grading attendance.
- P (Present) – present: Recorded employees go to work on time enough ca.
- L (Late) – Going late: the number of sessions or the number of times employees arrive late.
- OT (Overtime) – overtime: Serve calculating salary overtime or allowances do more.
- WAIST (Early Out) – early: Record the number of times employees leave work before the hour specified.
Values bring: with this notation, business easily evaluate the level of compliance hours sleep at the same time direct links to the payroll system to apply the bonus – penalty transparency.
3.2. Group notation on vacation
This is important to help manage the funds for and types of other holiday under the provisions of the labor law.
- AL (Annual Leave) – annual leave: Apply according to the number of days the year in which the employee is entitled.
- SL (Sick Leave) – sick leave: Recorded property has a certificate of medical or sick leave, short-term.
- ML (Maternity Leave) – maternity leave: Apply for female employees, according to premium mode.
- UL (Unpaid Leave) – leave without pay: a stay in addition to mode, not a salary.
When notation is standardized, easy business statistics the number of days of stay of each employee to ensure the right benefits, avoid disputes allowed to rest.
3.3. Group sign on holidays, work
This group supports recorded the case of staff absence due to justifiable reasons related to work or holidays in the company.
- PH (Public Holiday) – Holiday: According to the holiday calendar national or company regulations.
- BL (Business Leave) – Stay work: Employees are sent to work outside the headquarters.
- TR (Training) – Training: Participate in the training course, training in or outside the company.
Values bring: Help hr classification clearly the days of absence valid, from which separate from the holidays personal when calculating the salary or performance reviews.
3.4. Group sign peculiarities
Depending on industry or regulatory requirements, private business can add the sign specifically.
- NS (Night Shift) – night Shift: Apply to employees working in ca night, often with allowances ca.
- Sign: custom Business can set on timekeeping software to reflect shifts, flexible work peculiarities or other types of other holiday.
Values bring: Group sign peculiarities help businesses customize timesheets match actual production – business, ensure flexibility but retains consistency when reporting.
3.5. Update marks the latest English
The development of the platform, personnel management, global has driven the updated standardized marks the English to sync data, optimize the reporting process. Stage 2024-2025, many software vendors HRM international as SAP SuccessFactors, Oracle HCM, or LV SureHCS has made adjustments to the notation for brevity, avoid duplication to ensure compatibility with the payroll system automatically.
For example, some systems move “Annual Leave” from the sign AL to ANL to avoid confusion with “Absence Leave” (leave of absence). Or “Maternity Leave” from ML to change the MAT to homogeneous with ISO hr data. These changes not only technical but also help reduce the risk of entering the wrong when the system is integrated with the platform, accounting, ERP or project management.
4. Common mistakes when using marks the
Although the symbol table attendance (or marks the English are Time Attendance Symbols) to help businesses unity to easily manage data, but if applied in a wrong way, effective management will be reduced considerably. Some common mistakes include:
- There are no uniform rules for common internal: Many businesses use marks the latest but not training or uncommon for staff and department management. As a result, each department self “interpreted” differently resulting data is skewed, difficult synthesis.
- Excessive use of complex symbols: creating too many variations notation will subject the employee/ management confusion. For example: separate notation late under 15 minutes and go late on 15 minutes instead of gross general. This makes timesheet glitzy, difficult to control, increasing the risk of entering the wrong data.
- No updates sign under the new rules: Regulation of labor, vacation, or work mode, flexible to change over time. If the marks are not updates, business prone to errors when calculating payroll, calculator allowed, or settle labor disputes.
- Based only on the sign, but not for control data: symbol only means to acknowledge, but many businesses see this as data “absolutely accurate” which skip the step for control with the timekeeper or the report of the management directly. This can lead to differences public – wage, causing distrust of employees.
Businesses need to set the table marks the clear, unified training and updated periodically, at the same time combined cross-check with data from time and attendance system to ensure accuracy.
5. Software application LV SureHCS to manage marks the effective
Instead of managing sign timesheets on Excel file discrete, many businesses are turning to solutions hr software lacviet SureHCS to automate reduce the risk of errors.
The salient features help optimize notation attendance:
- Automatically sync attendance data: LV SureHCS direct connection with the timekeeper or the system manager ca, automatic recognition and display marks the standards of the business. This eliminates input errors crafts save 60-70% of the time data processing.
- Custom sign timekeeping flexible: Businesses can install marks the English or Vietnamese, adjusted according to its own regulations or industry standards. The system allows for changes, additions, latest notation without affecting the old data.
- Automatic deviation alerts: When the sign abnormalities (for example: employees are recorded as vacation but still have the data card), the software sends alerts to the department of personnel inspection, to ensure data attendance – payroll always match each other.
- Analysis report quickly: LV SureHCS not only displays the timesheet, which also have chart statistics, the number of days to go to work, come late, leave etc. according to each department. This data supports the management reviews the productivity of labor, given the personnel policy reasonable.
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CONTACT INFORMATION:
- Hotline: 0901 555 063
- Email: surehcs@lacviet.com.vn | Website: https://www.surehcs.com/
- Office address: 23 Nguyen Thi Huynh, Phu Nhuan, ho chi minh CITY.CITY
In the context of business increasingly paying attention to the transparency effect in hr management, understanding and applying the right marks not only helps to reduce errors, but also contribute to building management system, the salary standardization.
Application software HRM as LV SureHCS is step strategy to help businesses automate processes, reduce the rate of false data, at the same time enhance the experience for both the hr department and employees. This is not just a technology solution but also is the key to optimal performance, create a solid foundation for the sustainable development of the enterprise.
