In hr management, attendance is important step for businesses to keep track of working time, salary calculator, evaluate the productivity of labor. However, neither organization would also choose the same method or form, attendance, by the needs will be different depending on the scale, peculiar industry, the way in management. Depending on the peculiarities of operation, the organization, the business can choose template daily timesheet, timesheets monthly timesheet Excel file or file timesheets automatically integrated timekeeping software – payroll help hr departments save time, reduce errors and ensure transparency in pay.
This article Lac Viet Computing will sum up the type of template timesheet popular nowadays from timesheets by day, in shifts, according to hours to timesheets production, overtime or prescribed circular 133, 107, 200 with advantages and disadvantages to business the easy choice.
1. Timesheets and Role of hr manager salaries
1.1 timesheets what is?
Timesheets is the form used to record the number of days, hours, shifts or periods of absence of employees in a certain period of time. This can be a spreadsheet on Excel or an automated system is associated with the timekeeper and software personnel management.
For example, A factory may use the form daily timesheet to record morning shift, afternoon shift, night shift of workers; while the company offices often use the template timesheet monthly to aggregate the number of working days standard and number of hours of overtime.
1.2. The role of the timesheets in the management of personnel – salaries
Timesheets employees are the foundation to:
- Payroll accuracy: Avoid paying excess or deficiency compared with the reality.
- Time management work: Limit status late, leaving early, overtime is not approved.
- Evaluate the performance KPI: Provides actual data for the evaluation process personnel.
- Legal compliance: Ensure clear demonstration when management agency inspection requirements record of labor.
A study of Paychex (2023) shows that businesses apply attendance system automatically reduced by an average of 7 hours work per month for each employee parts C&B (source). This means significant savings on operating costs.
2. 10+ Sample timesheet excel file/word 2025 free, easy to use
2.1 Sample daily timesheet
Sample daily timesheet is designed to record details of the working time of each employee each day. Each line expressed a hr, each column corresponds to a day in January, with the symbol, or number of hours worked.
How to use:
- Suitable for the industry has properties shift work such as manufacturing, construction, food services, hotels.
- To help manage the surveillance state goes late, early or increased ca.
Advantages:
- Easy to control fluctuations in hr during the day.
- Can be combined with signature confirmation of management to increase transparency.
Illustrative example: A sewing workshop with 200 workers can use the form daily timesheet to write the morning shift, afternoon shift and overtime help parts C&B quickly aggregate data when calculating the salary, allowances, bonuses for attendance.
2.2 Sample timesheets by week
Sample timesheet in the week is designed to track the working time of employees in each week, usually applied to businesses with flexible work schedules, short-term project or working environment, according to the task (task-based). This template allows to quickly manage aggregate number of working hours, holidays, overtime hours of employees that do not need to wait to month end.
Businesses often apply the template attendance by week in these situations:
- Management personnel short-term projects: For example, construction or team events need to report progress, time work weekly.
- Businesses have hr part-time or hourly: The key by week helps ensure timeliness in the calculation of wages.
- Control work performance: Management easily evaluate productivity even during the week, take out adjustable fit.
2.3 Sample timesheets by month
This is the board to include the number of days or hours during a month of work, often used in the office environment or the organization, business hours and fixed working.
How to use:
- Each employee is recorded the total number of days working, number of days of leave, leave without pay and number of hours of overtime in the month.
- The data is compiled once at the end of the pay period.
Advantages:
- Reduce the time of recording daily business suits have staff stability.
- Easy to export the data to make reports.
Cons: Little more detailed than the table daily, can omit information if not checked.
2.4 Sample timesheet in ca
- Characteristics: Used for business activities 24/7 or as much time to do different things, for example: morning shift, afternoon shift, night shift.
- Application: factory, supermarket, hospital, industry, services.
- Note: the Table will be divided into the date column in the months and signs shifts (C1, C2, C3...) or start time – end ca.
- Benefits: Helps to track the exact amount of shift, number of shifts to stay, as the basis for calculating the allowance night shift or rewards diligence.
2.5 Template timesheet hourly
- Characteristics: for employees to work part-time or under flexible hours.
- Application: training centers, consulting services, retail, freelancer.
- How to record: specifies the start time – end of each shift, software or Excel formula will automatically calculate the total number of hours worked in the day and in the months.
- Benefits: Ensure the hourly wage transparency, avoid losses and costs.
2.6 Sample timesheets, overtime (OT)
- Characteristics: Record the number of hours overtime provisions, calculated according to the normal days, vacation days or holidays with a number of different salaries.
- Application: Enterprise with workload fluctuations, particularly in peak season of production or sales.
- Note: Separate the column “Number of overtime hours” and “Kind of day” (usually, holidays and celebrations) to calculate the correct amount by The Labor code.
- Benefits: Supports fast calculation of allowances, overtime, ensure rights for workers avoid errors about legal.
2.7 Sample timesheet circular 133, 107, 200
- Circular 133: Apply for business small and medium-sized table form compact, lightweight, easy to apply.
- Circular 107: Apply for administrative units, career; there are strict rules about the column date, type of work, marks the.
- Circular 200: Applied to big business, requires timesheet details, information sufficient to meet the financial reporting and auditing.
- Benefits: Using the right template according to the circular, to help businesses comply with legal regulations convenient when inspector settlement.
2.8 Sample timesheet production
- Characteristics: Recorded not only working time, but also output or the level of the finished product.
- Application: factory, workshop production and processing enterprises.
- Note: in Addition to time column, there should be added the column “output” or “product Code” to calculate salary according to the product or in ca with output.
- Benefits: combines time management, and performance support salary in the form of “wage products” exactly.
2.9 Sample timesheets Excel file/Google sheet
Timesheets Excel file is the common choice for the small and medium business thanks to the flexibility and low cost.
Design:
- Use the columns for employee name, department, date, hours, type ca, notes.
- Using Excel formulas like COUNTIF (count of), SUM (total hours), IF (calculate the allowances or deductions).
Advantages:
- Easy to customize to suit the specific characteristics of each business.
- Can store, send via email quickly.
Restrictions:
- Prone to input errors manually, especially when the number of personnel.
- Not automatically synchronized with the data from the timekeeper or management application.
2.10 Template timesheet Word file
Template timesheet Word file is designed in the form of text and tables, suitable for businesses that want to manage attendance at the basic level or need presents prints beautifully, easy to storage. Advantages of Word format is easy to edit layouts, change the column header, add a note or sign a confirmation of the management directly.
A number of case options business template timesheet Word file:
- Small business has not invested attendance software, just tracking the number of days and shifts worked.
- Administrative division need to print and store paper records to meet the requirements of internal inspection, or labor inspection.
- The work environment in addition to current market (construction, manufacturing, mobile sales removable) easy to slip dots Word for each team
2.11 File timesheets automatically
File timesheets automatically be integrated with the timekeeper or management software hr – wage help the recorded data right when employees swipe cards, fingerprint or face recognition.
Advantages:
- Completely eliminate data-entry craft.
- Minimize errors, increase transparency.
- Data can sync with instant payroll system.
3. Guide to create timesheet Excel basic deployment details
Timesheets Excel file solution is popular with many businesses, especially the organization of small and medium scale because of the cost savings just flexibility when customizing. To make sure the table is easy to use, easy to synthetic limitations flaws, you can deploy according to the process detailed below:
Step 1: Determine the necessary information is recorded
Before opening the Excel file and import data, the business should agree on the criteria timekeeping to avoid confusion between parts. Usually, the basic information, including:
- Employee information: name, employee code, room/board. Employee code helps to avoid duplicate names.
- Working time: Recording by day, by the hour or by the ca. For example: morning shift (8am–12pm), afternoon shift (13h–17h), night shift (22h–6h).
- Sign timekeeping: Standard culture right from the start. For example:
- X = to work full ca
- P = paid Vacation
- KL = leave without pay
- TC = Increased ca (include number of hours, for example TC2 = increased ca 2 hours)
- Additional notes: a reason to stay, work, work from remote...
Illustrative example: If an employee goes to work all day, the sign will be “X”; if you stay in the morning and afternoon can be “1/2P + 1/2X” to clearly express condition.
Step 2: Create the table structure on Excel
A timesheet standard need clear, easy to look cute in general. The structure usually consists of:
Stream title: company Name, a. attendance (for example: “timesheets – Month 8/2025”).
Column header row:
- Order number
- They and employee name
- Employee code
- The column date in the month (day 1, Day 2... Day 31)
- The column “Total” (auto-calculates the number of days the public)
- The column “Total overtime” (the number of hours of overtime in the month)
- The column “note”
Formatting tips:
- Using background colors pale for the column header to stand out.
- Use conditional formatting (Conditional Formatting) to color the cells overtime or vacation, help with parts C&B easy to identify.
- Fixed header (Freeze Panes) to when the coil data is still easy to follow.
Step 3: apply the formula for calculate automatically
One of the biggest advantages of Excel is the ability to calculate fast accurate when set formula.
Calculate the total work:
Formula: =COUNTIF(D2:AH2,”X”)+COUNTIF(D2:AH2,”TC*”)
- Which, D2:AH2 is the symbol of the staff.
- This formula counts the number of days that the sign “X” (go to work) and the cell containing the symbol increased ca.
Calculate total hours and overtime:
If overtime is recorded directly the number of hours (for example: 2, 3),
Use the formula:=SUMIF(D2:AH2,">0")
Determine the allowance or deduction:
For example: If the total under 22 days/month, then be deducted 300,000:
=IF(AI2<22,-300000,0) Trong đó, AI2 là ô chứa tổng số ngày công.
Advanced tips:
- Use Data Validation to only allow to enter sign has rules, avoid errors when entering data.
- Combine PivotTable to create aggregate reports by departments, branches.
4. Attendance management with comprehensive LV SureHCS
When the number of employees increase or working model more complex (many branches, shifts, working form hybrid), maintaining timesheets Excel file easily lead to errors, time consuming test. At this time, the optimal solution is to use file timesheets automatically or software attendance management.
Benefits of using software attendance management:
- Automatically recorded data from the attendance (fingerprint, magnetic card, face recognition) into the system without the need to enter manually.
- Synthetic instant for the entire staff, reduced from several days to handle down to just a few hours.
- With integrated payroll, benefits: data will be associated directly with your payroll, help to calculate the exact time.
- Support the majority report format: export Excel file, PDF, or online reporting as required.
Lac Viet SureHCS is software hr management comprehensive, in that the timekeeping is designed depth to meet the management needs of working time, accuracy, transparency save maximum time data processing. The system allows direct connection to many types of machine attendance (fingerprint, magnetic card, face recognition) and automatically sync your data to the software without the need to enter manually.
With LV SureHCS, businesses can:
- Attendance management for multiple branches, shift, form work (at the office, remote, hybrid).
- Automatic synthesis of hours, overtime, vacation days, unpaid leave.
- Directly linked with the wages and benefits to ensure a closed process and reduce errors.
- Export a report as flexible as Excel, PDF or dashboard online.
CONVERT THE NUMBER OF PERSONNEL WITH COMPREHENSIVE LAC VIET SUREHCS
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This is a suitable option for organizations and business are to find out information about template timesheet desirable to apply file timesheets automatically to optimal operational efficiency.
