Rules timekeeper's instructions and guidelines that businesses apply to track work time, vacation, overtime hours of employees. Rules timekeeper at the company, including daily attendance, fingerprint time attendance, leave management, overtime, overtime, and other important note when applying. Apply the right process not only to improve transparency fairness in personnel management but also increase operational efficiency, satisfaction of employees.
Rules timekeeper is a core element in personnel management to help businesses accurately track work time, vacation, overtime hours of employees. A system of timekeeping effective not only ensure compliance with labor laws, but also help optimize payroll, reduce errors, saving time for the hr department.
This article Lac Viet Computing there will be detailed instructions on regulation timekeeping, including the principles, processes applied in the company, leave management, overtime, overtime, benefits, practices that businesses receive when applying the right process.
1. Overview of the rules timekeeper business
1.1. Rules timekeeper what is?
Rules timekeeper is the set of instructions, rules, or rules that the business sets out to track the exact working time of employees. The main goal is to ensure all hours are recorded transparently, from which the salary, bonus, vacation, the other modes in a fair way.
For example, a manufacturing company has 100 employees work in the morning from 7: 30 to 15: 30 and afternoon shift from 15h30 to 23h30. Rules timekeeper will clearly define: the employee must point the fingerprint when to – when you go away recess time is calculated how the case overtime hours are recorded out. Thanks to that, the hr department has accurate data to calculate the salary avoid errors dispute.
According to the study of Organization, international Labor office (ILO, 2023), the business process timekeeping standards help reduce 25-30% errors in payroll, increase efficiency of personnel management. Source: ILO Working Time Management Report.
1.2 why business need rules timekeeper clear?
- Ensure compliance with labor laws: The Labour code 2019 clearly stated on working time, vacation, overtime, overtime. Business if there are no rules timekeeping transparent prone to breaking the law, leading to the risk of administrative fines or labor disputes.
- Management of working time, overtime, after hours efficiency: When regulation is done right, the business can easily track the number of daily working hours, overtime or hours of each employee. For example, with attendance system fingerprint matching software, the calculation of overtime will automatically help in the accounting department up 50-60% of the time and handling compared to the recorder handbook.
- Restrictions dispute about wages, bonus: The problem as a lack of salary increases, ca, miscalculated vacation days, or disagreements about the working hours often occur when there are no clear rules. By applying process timesheets standard business create transparency, fairness, increased satisfaction employee engagement.
2. The rules of time attendance company
2.1 working Time standards
Working time standards are of maximum working hours that employees are allowed to do in a day or a week in accordance with the law. According to The Labour code 2019, working time standard is 8 hours/day, 48 hours/week for labor work week by week, or 6 days/week depending on the contract agreement.
For example, a commercial company applies the provisions of 8 hours/day, employees from 8: 00 to 17: 00, lunch break 1 hour. This regulation helps businesses:
- Optimal work schedule, avoid overload for employees.
- Ensure transparency in payroll, vacation.
2.2 Prescribed daily attendance
Daily attendance is accurately recorded start time, finish the work of employees on a daily basis. This is the basis to calculate the basic salary, leave management, overtime.
Illustrative examples:
- Morning shift: 7: 30 – 15: 30
- Afternoon shift: 15h30 – 23h30
- Night shift: 23h30 – 7: 30
Businesses can apply many forms of timekeeping:
- Fingerprint: - automatic recording incoming/out, limiting fraud.
- Attendance online (software): matching employees to work remotely or flexibly.
Practical benefits: The daily attendance exactly help the hr department up 50-60% of the time and handling, limit errors, disputes with employees.
2.3 Rules timekeeper overtime overtime
Out of hours is the period of time the employee worked in excess of standard office hours. Overtime is that the employee perform work more hours according to business requirements.
How to calculate salary illustrations:
- According to The Labour code 2019, salary increases, shift daytime = 150% of basic salary per hour.
- Salary increase ca night = 200% of basic salary per hour.
For example, Employees have a basic salary of 10 million/month working 2 hours the day of the week, businesses will pay an additional 2 x 8/192 x 10 million x 1.5 = ~1.25 million dollars (depending on the number of days the standard).
Benefits when applied correctly:
- Ensure compliance with the law, avoid legal risks.
- Create an environment of transparency, fairness for employees, increased satisfaction mount.
- Help business forecasts personnel costs in addition to time-optimal budget management, increasing the ca effect.
For example practices: The company manufactures apps, software automatic timekeeping, up 70% of the errors in the calculation of overtime compared with the method of recording handbook tradition.
3. Rules timekeeper leave for business
Timekeeping vacation accurate business optimal wage costs, prevent errors in payroll for the vacation days, overtime or overtime. Data of the leave is recorded in clear, easy to lookup report.
3.1 types Of leave in accordance with the law
Rules timekeeper vacation is the set of principles that businesses apply to the employee reasonable, at the same time ensuring the operation of the company. According to the Ministry of Labor law 2019, the type of leave common include:
- Sick leave: employee illness or accident. Businesses are responsible for ensuring the rights under social insurance.
- Annual leave (Annual leave): employee is entitled to a minimum of 12 days per year if working full 12 months. This regulation may increase according to seniority or internal policy of the company.
- Stay private: include vacation, wedding, funeral leave, maternity leave, or personal reasons other special. Vacation time mode, the wage is defined in the regulations of the company.
Illustrative example: A service company has 50 employees to apply rules on leave: employees worked over 5 years is increased by 1 rest day/year. Thanks to that, medium business to ensure the rights of employees just planning personnel management transparency.
3.2 the process to request and approve leave
Processes vacation need a transparent, fast, can be integrated with timekeeping software to automatically update data. A process typical includes:
- Employees submit leave requests through the system software or internal email, specify the type of stay, duration, reasons.
- Direct management of the approval or rejection based on the work schedule, the operating needs of the company.
- The hr department updates time and attendance system to automatically adjust payroll, reporting personnel.
Illustrative example: the company applied software for fingerprint matching system leave management. When employees sign up, the system automatically checks the number of days allowed to rest, to inform management and updates on the timesheets, reduce 50% of the time handle manually.
4. Synthesis of important note when applying the rules timekeeper
To process timesheets really bring efficiency to business, not just application software or regulations standard, but also need to note a number of important principles. These notes help businesses ensure compliance with laws, transparency in management, hr, and optimise productivity, cost.
Compliance with law regulations
Businesses need to ensure all the rules timekeeper of the company are in accordance with The Labour code 2019, including:
- Working time standard (8 hours/day, 48 hours/week).
- Mode, vacation, holiday, leave, personal leave, maternity leave.
- Regulations on overtime, overtime, pay wages, social insurance.
Transparent with employees
Process timesheets need to be public, easy to understand can look. When employees know:
- Regulations on working hours, overtime, overtime, leave.
- How calculate pay based on hours.
They will feel fair peace of mind from that increase engagement, performance work.
Update process optimization, continuous
Rules timekeeper should not be fixed. Business need:
- Periodically reviewing adjusted according to the change law or business needs.
- Application software timekeeping, modern integrated management overtime, overtime, leave to data is always accurate updates.
Enterprise value received when applied correctly specified
- Reduce errors and disputes salary: System transparent, accurate data to help limit the conflict with staff.
- Save time cost: automate timesheets, overtime, vacation reduce the workload for hr.
- Increase efficiency of personnel management: easily track, report and forecast demand for human resources by day, week or month.
5. Public management salary with comprehensive Lac Viet SureHCS
In the context of enterprise is growing, the hr manager, the salary became more complex, from attendance, leave management, overtime, off-hours to salary, bonus and benefits. LV SureHCS created to solve these challenges with a system personnel management comprehensive, optimize processes, enhance operational efficiency.
LV SureHCS not only is software attendance management that is also a solution, personnel management, overall integration of many subsystems such as: records management staff management, contract labor, fingerprint time attendance, payroll automation, management, welfare and report on hr. The system helps businesses automate manual processes, reduce errors, save time cost, while ensuring compliance with labor laws, prevailing.
With LV SureHCS, all hr processes, from attendance, daily management overtime, overtime, leave, to payroll are becoming transparent and easy to control. Staff/management can access data online lookup information, track the status table, payroll quickly.
In particular, the software supports business:
- Optimal attendance management at the company, reduce errors and increase transparency.
- Management regulations, attendance, leave, overtime, hours, exact according to each employee.
- Improve the employee experience thanks to the intuitive interface easy to use.
Thanks to it, LV SureHCS to help businesses not only legal compliance, but also enhance performance management, personnel management, reduce operating costs and create a working environment that fair, professional.
CONVERT THE NUMBER OF PERSONNEL WITH COMPREHENSIVE LAC VIET SUREHCS
LV SureHCS is the solution in hrm comprehensive (HRM) is developed by Lac Viet from 1998, now serves more than 1,000 businesses in Vietnam with international standards such as CMMI Level 3, ISO 9001:2015 and ISO 27001:2013. Platform help of optimized every aspect from recruitment to employment, improve the experience of staff and effective management of resources.
Feature highlights:
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TYPICAL CUSTOMERS ARE DEPLOYING LV SUREHCS
- Coca-Cola Vietnam: System deployment LV SureHCS to digitize comprehensive human resource management group has standardized the data, the optimal operating HR according to international model.
- Textile company Success (TCM): Application LV SureHCS to manage hr, payroll, benefits, timekeeping and capacity profile for nearly 5,000 employees across 5 areas of activity – from textiles and fashion to real estate.
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BUSINESS IS WHAT WHEN DEPLOYING SOFTWARE LAC VIET SUREHCS?
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CONTACT INFORMATION:
- Hotline: 0901 555 063
- Email: surehcs@lacviet.com.vn | Website: https://www.surehcs.com/
- Office address: 23 Nguyen Thi Huynh, Phu Nhuan, ho chi minh CITY.CITY
Rules timekeeper's elements platform that helps businesses manage time, work, vacation, overtime, off-hours in a transparent way effective. When applied the right process, combined with attendance software as modern as the LV SureHCS, business not only ensure compliance with the law, but also optimized payroll, reduce errors and save time for the hr department.
Ensure prescribed attendance at the company you are always exactly transparent. Get free advice on the solution automatic timekeeping, personnel management, comprehensive with LV SureHCS right.
