Báo cáo tồn kho là gì? Cách lập kèm mẫu báo cáo hàng tồn kho chi tiết

In any business there are operations on purchase and sale, manufacture or storage of goods, inventory management is always an important challenge. Excess inventory wasting area, increase in the cost of inventory affect cash flow. On the contrary, shortage of inventory may cause the production operation is interrupted, the order is late, even losing customers to competitors.

Inventory report is precisely the tool to help businesses capture the entire situation of goods in warehouses in each moment. Don't just stop at the tracking number, the inventory report also reflects the value of inventory goods from that help businesses control costs better and take informed decisions with timely business more efficient.

The same Lac Viet Computing learn about inventory report in detail in this article.

1. Tổng quan về báo cáo hàng tồn kho

1.1 inventory report what is?

Inventory report is a summary table of information about the situation of import – export and inventory of goods in a given time interval (day, week, month). This is a tool that helps businesses know the number of orders are in stock, have entered, how much more, was how much, how many are left at the time of reporting.

Illustrative example: A business enterprise of building materials has an item is cement. In year 3:

• The longer 500, including
• Enter more than 1,000 cover
• Selling 700 cover
  => Survive-end = 500 + 1.000 – 700 = 800 cover

In addition to the number of businesses also need to track the value of goods for inventory to calculate the cost of inventory, plan purchases, prevention, shrinkage, or the price of capital. Inventory value is calculated based on price of goods can according to the method of the average, first-out first (FIFO), or enter the following export ago (LIFO) purchase accounting regulations of the business.

In the accounting system, inventory report is an important part of helping accurately reflect the assets of the business. In operations, inventory report support department purchase department, business department and leader board decisions:

• May need to add more air?
• Any items that are in the backlog for too long?
• Need to promote sale items how to free up storage?

1.2 report warehouse often include what information?

An inventory report standard has high value to use should reflect the overall picture of the situation of goods in warehouses of the enterprise at a particular time or in a certain accounting. Here are the basic components that a inventory report should have:

• Code commodity name of goods

Each type of goods in warehouse, need a unique identifier to avoid confusion when tracking. Code should be standardized to sort search. Accompanied by code is the name goods in full, helping readers to report quickly get to know the content of each data stream.

For example: item Code: SP001; item Name: plastic packaging 500ml

• Unit

Unit (like “the”, “kg”, “meters”, “barrel”) is a mandatory element in the report to understand the number of recorded what is. Businesses need to ensure units are used, the consistency between the actual operations and accounting reports in order to avoid deviations.

• Number of states

This is the number of goods remaining in inventory at the time of the beginning of the reporting period (e.g. month). This figure is the foundation to calculate the fluctuations in the states, so it must be precisely controlled, is often the result from the reporting period before or actual inventory.

• The number entered in the states

Notes the whole of the goods are warehoused in the states (due to purchases, production, transfer, inventory...). To note recorded right time arises to the reported data accurately reflect the actual status.

• Number of states

Reflects the total number of items was out of stock during the reporting period, including selling, use internal or cancel. This is important information to help assess the level of consumption and freight movement.

• The number of inventory end of period

Is calculated according to the formula: Survive the end of the period = the first viable states + Enter in the states – in states

This is the only center number in the inventory report, expressing the amount of goods remaining at the end of the reporting period.

• Inventory value

The report is not only interested in quantity but also must reflect the financial value of the amount of inventory, often based on the price of capital or the average income. This helps businesses know how much funds are being misappropriated in the warehouse, from which weigh embodiment, storage, distribution, or processing of inventory long day.

2. The sample inventory report popular for businesses today

The selection of the sample inventory report suitable not only help businesses easily control the situation warehouse which also supports optimal cash flow, improved ability to make decisions to minimize risks in the process of operation. Below are some sample inventory report in excel, is in common use, especially suitable for the small and medium enterprises are operated manually or by using Excel.

2.1. Sample inventory report in excel by day, week, month

Here is a sample report is designed according to timelines periodically. Each report will aggregate the data import, export, conservation of the whole goods in stock. Depending on the needs tracking detailed or general, businesses can set up:

• Inventory report daily: business Suit has a frequency of transactions, particularly in the retail sector or continuous production.
• Inventory report by week or month: in accordance with the business has stable operation, helping to assess the trend of fluctuations in inventory in the short term.

To help businesses proactively monitor the amount of goods, avoiding the situation of the goods or accrual inventory overloading from which the optimal plan import – distribution.

2.2. Sample inventory report in excel according to each type of goods, each warehouse

For business to manage multiple types of items, or have multiple warehouse locations in different jobs, track inventory in detail according to each specific product or by each warehouse is essential. Sample this report allows separation, clear data, for example:

• Stock A: inventory products X, Y, Z
• Stock B: product inventory X, Y

Or vice versa can filter by products to know are located in the warehouse anyway.

To help businesses easily allocate goods control, internal distribution, limiting the redundancy of this repository – the lack of inventory there. At the same time, locating the exact place of storage also supports inventory quickly, reduce the search time customers.

2.3. Sample inventory report in excel in the value and number of

This is the type of report just reflects the physical quantities of goods, just show monetary values corresponding (usually calculated by the entry price, or the price of capital). Report form is very useful when businesses need to aggregate the data for financial reporting or analysis of effective inventory.

For example: 1,000 units product A valuable income is 50,000/unit → Total inventory value is 50 million.

To help businesses understand the cost is accounted for by inventory, from which considerations should boost consumption adjustment, plan importing goods or liquidation of the inventory items long day.

DOWNLOAD REPORT TEMPLATE INVENTORY EXCEL FILE/GGSHEET FULL

3. Hướng dẫn lập báo cáo hàng tồn kho chi tiết chuyên nghiệp

Inventory report not only is a table of data reflects the amount of inventory that also is the basis for business management, cost planning, import – export and trading decisions in a timely manner. If not using the warehouse management software, specialized reporting inventory on Excel is a popular solution saving the cost easy to deploy with most businesses.

Here are detailed instructions to help businesses set up inventory report standard can be applied immediately.

3.1. The steps for reporting inventory on Excel

Step 1: Prepare initial data

• List of goods: item code, item name, unit
• The number of early states: the number of remaining from the previous period (i.e., months)
• The arising during the period: the number of input/output in the states

Step 2: set up Your spreadsheet, Create a table including the following columns:

• Item code
• Name of goods
• Unit
• Number of states
• The number entered in the states
• Number of states
• The number of inventory end of period

Step 3: Apply formula to calculate

Survive the end of the period = the Number of the first states + Enter in the states – in states
=> Formula in Excel (for example car, G2): =D2 + E2 – F2

Step 4: to Check the accuracy

• Compare the results with data warehouse fact
• Check out recipe for the entire table

Business can add the column “value preservation” by multiplying the number of survival end of the period with the average unit price, for convenient tracking of the goods value is under misappropriation of funds.

3.2. Note when recorded the number and value of goods

• To unify unit: If some items can be calculated by the “barrel” or “that” businesses need conversion on a unit of general in the report.
• Ensure data precision: This is the foundation to calculate survive the end of the period. If the wrong, the entire sequence of numbers will be skewed.
• Clearly define the method of calculating inventory value: If calculated value should choose clear method (weighted average, FIFO...) applied consistently.

For example, If you enter 100 products with a price of 10,000, and then enter 100 more products with price 12.000, then the average unit price will be 11.000 copper.

3.3. Comparing the data with the books/real storehouse

Reporting inventory on Excel only reflects the accounting data or recorded books, also the fact may difference due to:

• Goods damaged or loss have not yet recorded
• Import – export process
• Not fully updated and coupons import/export

To ensure accuracy:

• Businesses need to organize inventory periodically (usually end of January)
• Collate each data line with stock and real
• Record the difference (if any) processing in accordance with internal control

3.4. Errors frequently encountered when reporting inventory

By identifying and overcoming these errors, the business can improve the reliability of the inventory report reducing risks in the management process.

4. Businesses need to note something when deploying inventory report?

Despite reports inventory using Excel or software, enterprises still need building control process clearly to ensure data is properly reflect reality. Here are some important note when deploying report effective inventory:

• Ensure consistency between the data system and the actual goods

The data in the report is valuable only when it is collated joints with inventory in stock. If there are any discrepancies between the reported relative to reality, businesses need to revise the process recorded import – export, error-checking, manipulation, or false documents.

• Training personnel recorded accurate data consistency

Warehouse worker, accounting, warehouse and related parts should be instructed about the process of recording merchandise: from import and export to inventory. How to name goods, encrypted product, the unit also need to sync between the parts to avoid errors when synthetic data.

• Scheduling inventory periodically

The inventory should be done periodically, monthly or quarterly. Inventory not only help detect deviations but also the basis to assess the accuracy of process data entry, reliability of reporting.

• Analysis periodically to optimize inventory

Inventory report should not just stop at the “recorded”. Business should be held analyze monthly data to: identify items survive the long, hard sell; Detect every rotation quickly need to strengthen reserves; Scales against the survival optimized to avoid wasting area, the cost of storage

The variable reports of decision-making tools strategy will help the business optimize operational efficiency, reduce costs, improve the ability to serve customers.

5. Software solution that helps automate inventory report

The establishment inventory report in Excel, however popular, but will quickly reveal the limitations when expanding business scale, diversified goods or need precise control over real-time. Therefore, The application software, dedicated to automation inventory report not only saves resources but also improve operational efficiency and decision making.

Why businesses should move from Excel to software?

When using Excel, entrepreneurs are often faced with a number of common problems such as:

• Update easy to errors
• Data scattered, difficult to access
• Difficult to control simultaneously multiple warehouses or more items
• Can't access rights by users

Meanwhile, warehouse management software has the ability to automatically aggregate data inventory for each time point, each item and each warehouse. The information is synchronized with the related department such as accounting, sales, purchases help minimize the risk of false productivity enhancement processing.

5.1 application software warehouse management AccNet

AccNet is the solution for storage intensive for medium and large business developed by company shares Information, Lac Viet. With the ability to work closely with the accounting and management system, AccNet help business:

• Track inventory in detail according to each warehouse, each item, each lot – term use
• Automatic updates of data entry – from the votes transactions
• Reporting inventory instant request: month, day, group, and each group stock...
• Warning inventory long top almost to the optimal decision buy – sell

Business no longer depends on the handling, minimize errors when reporting. At the same time, data inventory always be controlled in sync with bookkeeping help to increase reliability when reporting financial service audit.

5.2 Dashboard LV Financial AI Agent

For the senior managers, the need not only the data inventory that is strategic insight from that data. Dashboard financial analysis of LV Financial AI Agent enables enterprises to visualize the inventory through the composite index:

• Analysis of fluctuations in inventory over time
• Calculate the rate of inventory compared to revenues or total assets
• Warning inventory abnormalities or the rate of inventory control in excess
• Hints decided to adjust inventory for the index operation

LV Financial AI Agent to help businesses not only see the report repository, but also analysis and forecast impact of inventory to financial performance. This is the strategy tool that helps managers make decisions timely adjustment of inventory, from which optimize cash flow, effective use of working capital.

Inventory report not only as a form of accounting that mere is a strategic tool to help businesses closely manage flow of goods, the optimal costs of storage and enhance the efficient use of capital. Setting up a sample inventory report clear, updated periodically to accurately reflect the status inventory will help the business be more active in the decisions to buy – sell – production.