In operations management, personnel management, payroll template, payroll role as a tool standardized, enterprise synthetic, transparent calculation of income staff. Not only is internal documents, the pay table is also important bases to ensure compliance with legislation on labor, tax and social insurance.
Many businesses SMEs in Vietnam are still set up payroll on Excel, however, easy to deploy, but potential risks, errors, time-consuming test, especially when the number of employees increased rapidly. Many managers looking for sample employee payroll Excel or template payroll staff available to both save time and ensure that the right targets required.
This article Lac Viet Computing will help you understand the type of table common pay structure, standards, optimising the process in Excel, or automatic software to help businesses reduce errors, increase operational efficiency, enhance the experience staff.
1. Sample payroll what is?
Sample payroll are synthetic forms of the entire information related to the income of employees in a pay period including earnings (basic salary, allowances, bonuses), deductions (SOCIAL security, UNEMPLOYMENT INSURANCE, personal income tax), the amount of money actually received. This is an important document for both the accounting department – personnel and workers.
For employees, payroll, ensure benefits are paid true enough, transparency. For hr departments – finance, payroll is the basis for:
- Manage personnel costs efficiently.
- Meet the requirements of financial reporting, audit, inspection and labor.
- Record storage service for projectors or dispute resolution.
According to the Ministry of Labor law 2019, the business is responsible for making payroll, detailed message to employees about the earnings, deductions, actually each pay period. In addition, Circular no. 200/2014/TT-BTC and Circular 133/2016/TT-BTC also given specific instructions about the form, content of payroll to serve the accounting work.
For example, a sample employee payroll Excel basic usually include:
- Employee information: name, employee code, parts.
- Day work, shift work, number of hours of overtime.
- Basic salary, allowances, bonus.
- Deductions as prescribed.
- Total income, food field.
Standard structure this business just ensure transparency, has just fully meet legal requirements, at the same time convenient when need to switch to the software manager salaries modern.
2. Structure content of a template, payroll
A sample payroll standard is not merely a list of numbers but also the management tools and proven legal about the business has taken the obligation to pay wages to workers. Setting up the right structure to help businesses easily control personnel costs, reducing risks, errors ensure transparency.
2.1. Employee information
This section is the foundation of payroll, help determine exactly who is paid a salary. A table full wages typically includes:
- Name: specifies to avoid confusion between the staff with a similar name.
- Employee code: unique Code of business rules, support fast lookups in the system.
- Division/department: Helps to analyze the cost of personnel in each unit.
- Position: Related to the wage level of responsibility.
- Day work, shift work, overtime hours: The basis to calculate salary according to the time or output.
2.2. Salary information
This is the current earnings before deductions, including:
- Basic salary: Account fixed income under a contract of employment.
- Allowance: May include allowances for lunch, gasoline, telephone, accommodation...
- Rose: Usually applied to parts business, as measured by revenue.
- Bonus: includes bonus, performance bonus, holidays or unexpected bonus.
When setting template employee payroll Excel, should be clearly stated unit (VND, USD...), pay period (month, week, according to the project) to ensure transparency.
2.3. Deductions
In accordance with the law of Vietnam, the deduction common include:
- Social insurance (SOCIAL insurance), health insurance (health INSURANCE), unemployment insurance (UI): Calculated as a percentage of wages, premiums, due to state regulations and often varies with each stage.
- Personal income tax (PIT): Charged according to the progressive tax each section.
- The other account: Except compensate advance, fines for violations of rules (if any regulations).
A report from the General department of Taxation (2024) showed that 12% of the business is sanctioned by the false personal income tax, in large part due to not updating the reduction level new family. So, when building template, payroll, staff should ensure that the data is updated according to the latest regulations.
2.4. Total income & real field
This is the workers ' interest is also the indicator reflects the efficiency of the establishment payroll.
- Total income = basic Salary + allowance + commission + Bonus.
- Food field = Total income – Total deductions.
The clearly show the formulas or notes right in the help staff, easy check out, from which reduce complaints, save processing time when you have questions.
3. The type of table common pay in business
The selection of the sample payroll suit directly affect the efficient management personnel, the level of accuracy of the calculation of wages and the ability to comply with the law. Depending on the scale, the peculiarities of operation, the level of technology application, business can choose a in the form of the following pay table:
3.1. Sample employee payroll Excel
This is the form template employee payroll Excel are many small and medium business preferred thanks to its flexibility, easy-to-create no cost software. People do pay just set up the formula once, then enter the monthly data.
- Values bring: to Help businesses proactively customize for specific jobs, from payroll to time to payroll exchange products.
- Restrictions: Easy-to-happen errors when entering data manually, take time for projectors, hard security. Report of PwC Vietnam (2024) shows that 34% error wages incurred from the calculations in Excel of error formula or data.
When should I use: Business, less than 50 personnel, the volume of payroll is not complicated, does not require data connection from multiple departments.
3.2. Sample payroll hourly employee/ca
In accordance with the business activity in the service sector, manufacturing, restaurant – hotel, where the working time of the employees is not fixed. To help businesses pay fair wages based on time, volume of practical work, reduce complaints about the number of hours of work.
Sample payroll this clearly:
- The number of hours worked or the number of cases completed.
- The coefficient of wage according to the hours/ca.
- The number of hours of overtime, overtime the night or on holiday.
- Allowances, bonus ca.
3.3. Sample payroll circular 133 and circular 200
This is a form of payroll standard accounting, in full compliance with the requirements of the Ministry of Finance.
- Circular 133/2016/TT-BTC: Apply for small and medium enterprises.
- Circular no. 200/2014/TT-BTC: Apply for big business. Payroll is mandatory show full indicators such as gross salary, deductions from wages, taxable income and is not taxable.
Values bring: to Help businesses meet the requirements of audit, tax settlement, reducing the risk of sanctions. Data from the General department of Taxation (2024) showed 15% of business is tax arrears of pay table does not match the financial statements.
3.4. Sample payroll online software
This is the trend now, when template employee payroll is managed on the system software payroll professional as LV SureHCS. Not only reduce errors, the software also offers analysis report wage costs, according to the department, support leadership decision fast and accurate.
Advantages:
- Automatically retrieve data from time and attendance system and contract labour.
- Calculate quickly, up to 90% of the time to enter data manually (according to the survey of Lac Viet SureHCS, 2024).
- Easily store, access, information security.
- Automatic update of the SOCIAL tax latest.
When should I use: Business from 50 hr back up, or demand-related data between multiple branches.
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4. App hr software lacviet SureHCS to optimally process the payroll
In the context of business must handle the volume of data in hr is growing, the establishment management template payroll manually is not only time consuming but also potential risks flaws. This is the reason why many businesses turn to apply management software, payroll professional such as Vietnam SureHCS.
Practical benefits when using hr software lacviet SureHCS:
- Automation salary calculator: software direct link with attendance system, contract labor, data on bonus. Thanks to that payroll is automatically calculated, and minimize errors compared to the input sample employee payroll Excel.
- Save time cost: According to the statistics from our customers use LV SureHCS, time table setting wages may reduce to 50% compared to traditional methods. This helps the hr department to focus more on the activity strategy instead of processing the data manually.
- Timely updates of the legal provisions: the System is designed to automatically update the level of SOCIAL insurance, health INSURANCE, UNEMPLOYMENT insurance and tariff PIT according to the latest regulations of The state. Business no longer worry about the wrong level of deductible or penalties due to violation of regulations.
- Increased transparency, security: Each employee can login to lookup their paycheck, without passing through the room, at the same time data is encrypted, avoid leaking sensitive information.
- Support analytical decision-making: in Addition to set up payroll, LV SureHCS also provides the analysis report personnel costs by department, location, or project. This is the base to help the leader board budget control optimal resource allocation.
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CONTACT INFORMATION:
- Hotline: 0901 555 063
- Email: surehcs@lacviet.com.vn | Website: https://www.surehcs.com/
- Office address: 23 Nguyen Thi Huynh, Phu Nhuan, ho chi minh CITY.CITY
A sample payroll standard is effective management will bring many practical benefits: ensure the accuracy and compliance with legal regulations, save time, improve the experience of employees. Whether businesses are using Excel or specialized software, it is important to build the salary according to a clear structure, easy to control and is suitable for specific activities. If you want to optimize processes, reduce risk of errors, improve transparency, businesses should consider adopting software solutions, payroll management such as LV SureHCS to turn the work of the payroll from task costly process automatic, fast, accurate.
