Software HRM what is? Why need the app? Understand before conversion numbers?

In the context of convert numbers are going strong, the application of technology on hr management has become the inevitable trend. Instead of management by Excel or papers, many businesses have switched to using the software HRM help automate and digitize the entire hr processes from recruitment, timekeeping, payroll to training, performance reviews.

Not only support the hr department, HRM also create value across the enterprise through increased transparency, reduce errors and improve operational efficiency. This is also the reason increasingly more organizations and businesses are to find out information about software HRM is and how to implement effectively. The same Lac Viet Computing find out details in this article

1. Software HRM what is? Understand the right to effective application

1.1. Software HRM what is?

HRM (Human Resource Management) is the management software hr to help businesses digitize the entire hr activities: from recruitment, timekeeping, payroll, records management, training and evaluation of staff. Speaking in an understandable, software, HRM is “central executive hr”, where the entire information process is connected handled automatically helps business administration human, more effective.

Others with the way management using Excel, software, HRM enables to update data in real time, reduce errors, and support decision making faster. For example, when employees leave, the system automatically updates to the table and is reflected in wages, helping to avoid discrepancies or complaints about wages.

According to the report, Deloitte Global Human Capital Trends 2024, more than 74% of businesses globally said they have or are investing in software HRM to optimize the performance of personnel, improve the experience of employees. In that group, small and medium enterprises in Asia – pacific accounted for nearly 40% and shows a tendency to convert numbers in personnel not only limited to large corporations that have spread to many enterprise level. (Source: Deloitte Insights 2024 – Human Capital Trends)

Software HRM help businesses solve common challenges like:

• Hr data scattered, difficult to access.
• Payroll deviations due to manual processes.
• Employees do not have the tools look up personal information.

1.2. Distinguish HRM, HRIS and HCM – out right not to confuse

In the field of human resource management, many people often confuse these three terms: HRM, HRIS and HCM. However, there are closely related, but each system have range different goals:

For example, if HRIS same as “data storage, and the personnel”, the HRM is “the machine operation management”, also the CITY is “strategic human development” in the business.

Understanding this difference helps managers choose the right solution matching the stage of development of the organization. With the majority of businesses in Vietnam today, software, HRM is the first step reasonable to convert the number of personnel and cost savings while ensuring comprehensive and effective practice.

2. The salient features of the software HRM modern

When a business (whether it is startup, medium business or large) learn software, HRM is, what they are interested not only is the feature “what's” that is the “what brings real value to the business I”. Below are the striking features that HRM modern should have.

2.1. Records management, hr concentration

Features

• Storage system the entire employee information: name, location, date, and contract history, salary, skills, training...
• The ability to update, edit and access information easily from admin interface.
• Sync data from other sources: Excel the old machine, attendance, payroll software, file papers of chemistry.

Bring the benefits for business?

• Reduce search times & general information: When any data gathered at one place, the hr department does not have to open dozens of file or find in the email to verify the information, saving many hours of work per week.
• Ensures consistency – avoid data discrepancies: For no longer distributed data, the status of “Excel file this is different file Excel the other” be removed.
• Support report a quick & timely manner: When leaders need data on resources (for example: number of employees by department, employee percentage have the skills, A), data can be output immediately without synthetic crafts.

2.2. Timekeeping payroll automatically

Features

• Direct connection to the timekeeping device: fingerprint, face, QR code, GPS (with employees working outside the factory or the market).
• Formula auto pay: based on working hours, overtime, leave, license, sick leave, allowances, taxes, and insurance.
• Mechanism check cross (cross-check): collate between attendance data and single vacation, or for adjustment.
• Customizable food policy: support many kinds of payroll, allowances, bonus based on KPI or business number.

Bring the benefits for business?

• Reduce errors & dispute salary: When payroll by hand, the risk of entering the wrong ca, forget overtime or record missing data is very high. Automation helps improve the accuracy a lot.
• Save time: the hr department does not have to handle individually, payroll, retail, whole monthly salary is calculated in minutes.
• Increase transparency with employees: Employees can see the salary details on the system. When there is a difference, they and HR departments have grounds for comparison.
• Meet personnel policy flexible: If the business change policy, bonus, allowances seasonal or KPI, the system can be updated without have to re-edit the entire spreadsheet.

2.3. Management recruitment and integration staff (Onboarding)

Features

• Manage the recruitment process: post, get resumes, screening, scheduling interviews, reviews candidates.
• Support automatic email notification status for applicants (accepted, rejected, additional requirements).
• Module onboarding (integration): send document welcome, process guide, checklist need to be completed (such as sign a contract, get equipment, register for training).

Bring the benefits for business?

• Shorten the recruitment time – integration: When the process is automated, the time from recruitment to new employees go to work can reduce 20-30%.
• Provide a good experience for candidates – new employees: Applicants are status updates, timely, new employees receive clear instructions will quickly integrate over.
• Reduce the risk of errors in the stitch record: When onboarding is controlled through the system, the steps like signing a contract, get commitment, confirmed the information out there is the standard process, avoid the shortage of papers or records deviations.

2.4. Management training employee evaluation

Features

• Integrated online learning (e-learning): the system provides internal courses, track learner progress score.
• Plan the training according to the needs based on the skills shortage.
• Module reviews: KPI, periodically reviews performance reviews, 360 reviews from superiors and colleagues.
• Storage history, training, assessment to track personal development.

Bring the benefits for business?

• Capacity development in internal – reduce dependence on recruiting from outside: Business, easy to identify vulnerabilities skills, organization, training staff to meet the new requirements.
• Encourage employees sticking development: Who also want to be seen roadmap development; when the rating system transparency, employees feel is fair and there are opportunities for advancement.
• Decision hr strategy: Data rate training allows HR choose the right person to be promoted, reassigned, or additional resources.

2.5. Reporting, data analysis, human resources (HR Analytics)

Features

• Dashboard visualization: charts, indicators (KPI) personnel as the ratio of the holiday (turnover rate), the rate of professional personnel costs by departments.
• Custom reports: the user can select indicators, time frames, to export a report.
• Trend analysis & prediction: the system can predict the likelihood of employees leaving, optimize resource allocation.
• Integrated KP, financial indicators to assess the “effective personnel than expenses”.

Bring the benefits for business?

• Moving HR from administrative roles to strategic role: As HR have clear data, they can take the leadership on policies, staff retention, adjusted payoff.
• Early detection of risk – prevention lost talent: If a department has a ratio of the increase in abnormal warning system for HR to intervene before loss of manpower.
• Optimize personnel costs: By analyzing the cost and benefits of the group of employees, businesses can adjust budgets, training, rewards, reasonable.
• Increase reliability in decision-making: Not based on sentiment, which is based on real data to give personnel policy.

3. Why business should deploy software HRM?

Hr management't just stop at the “timesheet payroll deadline” that also must be directed to effective transparency. This is the reason why businesses are to find out information about software HRM what is increasingly more by HRM, not merely as a tool that is the total solution to help optimize the entire hr process.

3.1. Solve 5 common problems in human resource management traditional

• Scattered data is not synchronized between the parts

In many businesses, hr data often is hosted scattered in multiple Excel file, email, or even on paper. This makes the synthesis report, tracking the work process or decision-making personnel can become lost much time errors.
Software HRM remedy this by focusing on the entire employee information on a single platform to help managers capture instant data and up to 70% of the time summary report on hr.

• An approval process hr complex, time-consuming

A process approved leave, transfer or wage increases can last from 3-5 days if handled via email or papers. HRM allows for automatic approval and according to the flow (workflow), shorten the processing time down to just a few hours.

This not only saves administrative time but also reduce the workload repeat of the hr department, to help them to focus more on strategic initiatives such as training or developing talent.

• Error attendance – payroll influence trust staff

With HRM processes, timekeeping, and payroll is automated for control, multi-dimensional (from data timekeeper, shifts, vacation, overtime,...), to ensure accuracy and transparency. Employees can lookup table, the pay table on the system, reduce complaints and increase confidence internal.

• Missing data analysis service, strategic hr

The businesses are often difficult to analyze the productivity of work, the rate of absenteeism or staff costs by departments. Software HRM provides dashboard visualization with chart indicators (KPI, turnover rate, absenteeism rate...) helps leaders can make decisions based on data (data-driven) rather than emotional.

For example, the system can automatically alert departments have resting rate, the increase unusual to HR timely policy adjustments.

• Difficult to ensure compliance with legal regulations

The regulation of insurance, personal income tax or the labor regime change frequently, causing the update to false. HRM built-in formulas, charts, sample according to current regulations, automatically updated when the list changes, help businesses to stay compliant and limit legal risks.

3.2. Core benefits when the application software HRM

• Optimum operating internal save personnel costs significantly: The automation of the administrative duties such as time keeping, payroll, approve leave to help businesses reduce 50-70% of the time processing, personnel, save up to 30% of the cost of management per year.
• Transparency – accuracy – increase confidence internal: software HRM ensures all data from payroll to timekeeping, each transparent clear base. Employees can review work history, income, insurance on the system at all times – create a fair environment, reduce disputes, increase cohesion.
• Enhance the experience of employees (Employee Experience): One of the factors that employee engagement is the level of self-information. HRM enables employees to update your profile, register vacation, lookup income, get instant feedback to help them feel confident and be more active in the work.
• Data analysis personnel serving long-term strategy: HRM system providing dynamic reporting (real-time analytics), to help managers track trends in staffing and resource planning more accurate. For example, data analysis, show room, production rates have increased cocoa unusual from that leaders can adjust policies or recruit additional personnel in a timely manner.
• Create platform conversions of human sustainability: HRM is the first step in the strategic transformation of human resources (Digital HR Transformation). When the hr data is digitized, businesses can easily integrate with other systems such as ERP, CRM or management software benefits – forming ecosystem management comprehensive.

In summary, software, HRM not only help business save cost, increase efficiency and make the process more transparent, but also are important tools to build hr strategies modern take employee-centered.

4. Criteria for selecting software HRM suitable for business

In the context of more than 65% of Vietnamese enterprises have applied at least one software solution for human resource management (HRM) according to the survey of the Bureau of conversion of national – TT&TT 2024, the choice of software HRM suitable not only is the trend that has become the deciding factor effective operating personnel. However, every business has various peculiarities of scale, structure, and organizational culture. So, before investment, managers need to carefully consider the following criteria to ensure the software really bring value.

4.1. In accordance with the scale and business model

Every business from startup, small and medium enterprises (SME) to large corporations – are in demand hr management different:

• Small businesses (under 100 employees) often need software, HRM has a simple interface, reasonable cost, rapid deployment focuses on the basic as timekeeping, payroll, contract management.
• Business, medium-range (100-500 employees) start need extended features such as performance reviews, benefits, and training.
• Large corporations (over 500 employees) preferred ability to integrate multi-system, automated reporting, data analysis, human resources (HR Analytics).

Choose the right solutions to help businesses avoid wasted investment, because the software is too complex will cause staff to difficult to use, but too simple not meet the expansion needs of the latter.

4.2. The ability to customize the extension

A software HRM modern't just “framed” in a few feature fixed. Instead, the system should be flexible to customize according to hr processes of each organization.
For example: manufacturing Enterprise may need management module shifts and overtime, while services company focused track KPI or commissions based on sales.

The criteria concern:

• Allows to add new modules (such as welfare, KPIS, asset management employees) without the need to change the whole system.
• Support integration with other software such as accounting, CRM, ERP or timekeeper.
• Easy to scale up when business increased hr or open new branches.

Custom help businesses maintain hr process consistency that can still improvements, automation gradually over time.

4.3. Security and legal compliance

In the era of digital data, information security personnel is vital. Software HRM need to meet the security standards such as ISO/IEC 27001, encryption of user data, to ensure absolute safety for employee records, payroll, contract labor.

Factors to check:

• Providers can host data in Vietnam or compliance with the provisions of Decree 53/2022/ND-CP on secure personal data.
• Systems are decentralized clear user, allow access only for the true scope of responsibility.
• Backup mechanism to restore data automatically, avoiding loss of information in case of malfunction.

Security not only help businesses avoid legal risk and information leakage but also increase the confidence of employees when personal data of they are protected.

4.4. Support services deployment

Software HRM only truly effective when accompanied consulting services – deployment – user training, professional. This factor is often overlooked, but determines the level of success when applying the new system.

The important criteria:

• Suppliers have the experience to deploy for enterprises in the same industry.
• Provide 24/7 support team, channel consulting directly or via ticket/email.
• Available documentation manual, online training or spot.
• Commitment warranty, software updates, feature upgrades periodically.

With the organizations and enterprises are to find out information about software, HRM, choosing the right solution, not only based on the list of features, that is choose a system with the business in the long-term flexibility, security, appropriate scale, has a team of professional support. A software HRM is good platform to help businesses convert number into the optimal operating costs and improve the experience of employees.

5. Software HRM LV SureHCS integrated AI system upgrades personnel management, comprehensive

5.1. Overview of Vietnam SureHCS HRM

Lac Viet SureHCS HRM is software HRM human resource management comprehensive company shares Information, Lac Viet developer, with over 30 years of experience in the field of information technology and the transformation of business in Vietnam. SureHCS not only support business records management, timekeeping, payroll, recruitment or training, but also to bring the ecosystem hr smart apps, artificial intelligence (AI) to help optimize performance, improve the experience of employees.

Other with the software HRM common to focus only on data processing, SureHCS is designed based on deep understanding of professional personnel in Vietnam from regulations, labor laws, insurance policies, personal income tax to the particular requirements in industry. This helps the software to become horsemen of parts C&B ensure the accuracy and legal compliance in all hr processes.

5.2. The analysis highlights of Lac Viet SureHCS HRM

Software HRM Lac Viet SureHCS developed according to the model modular (modules flexible), helps enterprises choose to deploy in accordance with the actual demand.

• Records management personnel: Store the entire staff information on platform number: the profile, contract, reward, discipline, insurance, taxes... System allows for quick lookup and report automatically according to requirements management agency.
• Attendance – payroll (C&B): Automatically aggregate data from timekeeper, mobile app or QR code, at the same time wage calculation according to the formula flexible about ca, crew, allowances, bonuses and penalties. Businesses can reduce up to 90% of the time, payroll processing, monthly, minimize errors manually.
• Recruitment – integration staff: Integration of AI technology by LV-AI.Resume, the software automatically scans analyst CV candidates, matched with the job description, to help employers shortens 60% of the time screening resumes. Process integration (onboarding) is digitized, help new employees quickly become familiar with the working environment.
• Training development: SureHCS integrated module internal training, allowing the construction program, e-learning, tracking learning progress, and rate capacity. The software also connected to the system SCORM to manage learning numbers – suitable for business is to promote the development of staff skills.
• Performance evaluation: Provides the tool set KPIS, 360 degree assessment, synthesis report intuitive dashboard. Leadership can effectively monitor employees in real time, from that policy adjustments, bonus, benefits accordingly.
• Management benefits – bonus (C&B+): The benefits, help businesses build the policy to reward transparency, fair management, welfare fund, birthdays, vacations, activities gratitude to staff.

5.3. Integrated 3 AI assistant, exclusive of Lac Viet AI

Lac Viet SureHCS is now one of the software HRM pioneer in Vietnam application AI specialized for professional personnelincluding:

• LV-AI.Resume: scan analysis CV auto suggestions most suitable candidates for each position, helping to reduce the workload for employers.
• LV-AI.Docs: support lookup text editor for personnel (such as a contract, decision, dispatch) according to standard legal Viet Nam, save hours of operation administration.
• LV-AI.Help: chatbot assistant virtual instant answer the question of employee HR or the employee (for example: “by the year”, “bonus policy quarterly”), increase self-control, reduce the load for the hr department.

The integrated 3 assistant AI helps business automate up to 80% hr processes, increase work efficiency, at the same time improve the experience of staff and management.

SureHCS not only is the software HRM that is conversion solution comprehensive number for the hr department, to help businesses:

• Standardized data, reduce errors manually.
• Shorten processes, increase work productivity.
• Increased experience of employees, strengthen corporate culture.
• Provides real-time data for leadership the correct decision.

If your business is learn software HRM what is and need a solution comprehensive, flexible, easy to deploy, let LV SureHCS HRM accompany you in the transition of personnel.