In the context of business increasingly focus on optimal process hr management “tool payroll” is becoming solutions essential to ensure the accuracy saves time for parts C&B. If ago the salary calculator is based primarily on Excel sheet crafts, to develop flaws and do a check, now the tool payroll modern has helped automate up to 90% process at the same time promptly update the regulations on social insurance and personal income tax.
According to the report Payroll Benchmarking 2024 of Deloittethe business application tools salary calculator can automatically shorten the duration, payroll processing an average of 25-40% in comparison with the manual method, at the same time significantly reduce the risk of violating legal regulations due to wrong or delayed pay.
The same Lac Viet Computing learn in detail about the tool payroll common in today's enterprise and help businesses easily choose the right solution deployment efficiency.
1. Tool payroll what is?
1.1. The concept and basic functions
Tool payroll (Payroll Tool) is the solution supports business perform the calculation of salaries, allowances, deductions, tax obligations for employees correctly and quickly. This tool can be Excel spreadsheet with the preset formulas or in the form of payroll software dedicated integrated automation features.
The biggest difference between tools (such as Excel) and payroll software automatically lies in the possibility of data processing, feature updates. While Excel requires the user to enter data and check step by step payroll software automatically can connect directly with attendance system, contract labor, welfare policies to handle the entire data in just a few minutes.
1.2. The role of tool payroll in business
A tool payroll efficiency not only helps in parts C&B significantly reduced the volume of work, but also ensure:
- Accuracy: minimize errors due to input manually.
- Transparent easy check: Easy to use salary calculator ensures employee benefits.
- Legal compliance: automatically update the new regulations on social insurance and personal income tax.
- Save time cost: concentrate resources on activities, hr strategy instead of handling the administrative duties repeat.
3. The type tool payroll popular today
Currently, the tool payroll for staff to be deployed in many different forms, in accordance with the scale, budget, and administrative needs of each business. Choosing the right tool wage not only help to calculate the exact income, ensure compliance with legal provisions on wages, taxes, insurance, etc., but also contribute to improve the experience, staff, optimal resource management.
Here are 3 popular tools:
3.1. Payroll Excel
Payroll in Excel is a familiar choice of many small or new business established. Businesses often make available an Excel file with formulas basic math calculator to add, subtract, multiply, and divide the pay, allowances, deductions, insurance, personal income tax...
Use a spreadsheet like Excel or Google Sheets to import and handle salary data is based on the self-establishment.
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When should I use: Business below 20 hr, the volume of payroll simple, budget restrictions.
3.2. Payroll software dedicated (On-premise, Cloud)
This solution is designed for professional payroll services, can be implemented as directly installed on the internal server (on-premise) or use through the internet (cloud).
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When should I use: Business from 20 to several hundred personnel, there is much work shift, or to request detailed report.
3.3. Tool payroll integrated in the system HRM/ERP
This is a tool payroll is located in a system of personnel management (HRM) or overall management enterprise resource planning (ERP), sync data from attendance, contract management, benefits to the financial statements.
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When should I use: medium and large Businesses, there needs personnel management – integrated financial, or orientation switch of the interface.
3.4 tool payroll online transfer Gross to Net
Usually the platform online which allows the business or employees to enter the parameters such as basic salary, allowances, tax rates... to quickly calculate income actually received.
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Useful for the company, service, or parts personnel when you need quick lookup or preliminary advice to candidates on the expected income.
General List website, payroll, online quick detail:
- Direct HR Vietnam — Vietnam Salary & Income Tax Calculator: Calculate the salary actually received, the total cost for the employer, the insurance & tax for employees. Easy to use updates according to law 2025 Direct HR.
- Adecco Vietnam Salary Calculator: easily convert gross salary to net calculator, health insurance/unemployment according to the specified region adecco.com.
- TopCV — calculator salary Gross/Net online: clearly Explain concepts, helping you to understand in detail the deduction under the provisions 2025 TopCV.
- KenAI — Gross ↔ Net calculator: Calculate correct insurance, personal income tax, update the minimum wage the latest KenAI.
- Nhansu.vn — tool convert Gross & Net: Similar to KenAI, additional instructions clear formula, updates in accordance 2025 Hr.
- High Five, Vietnam Salary Calculator: Estimate food get the following except the IRS, SOCIAL security, UNEMPLOYMENT INSURANCE; show contributions both workers and users (Employee ~10.5%, Employer ~21.5%) High Five.
- RecruitGo — Vietnam Gross to Net Salary Calculator: Calculate the total cost, food receiving, appropriate to evaluate personnel costs Viet Nam, at the same time detailed analysis of the employer/employee contributions RecruitGo.
- Terra-plat.vn — Gross ↔ Net Salary Calculator: user-friendly interface, supports transfer wages gross or net, showing clearly the composition deductible according to law terra.
4. Criteria to choose a tool payroll suitable
The selection tool payroll not only based on the price factor or software interface, which is more important than the level to meet the actual needs of the business and the ability to go a long way. A suitable tool will help reduce legal risks, optimize resources, improve operational efficiency.
4.1. Meet legal requirements, Vietnam
Tool payroll needs in full compliance with the current regulations on wages, social insurance (SOCIAL insurance), health insurance (health INSURANCE), unemployment insurance (UI) and personal income tax (PIT). This is especially important because only a small flaws in the calculation of the deduction or insurance premiums can also lead to the business being arrears or penalty.
For example, software or payroll should auto-update when the minimum wage or the rate of SOCIAL change, to avoid the situation of having to adjust it is time-consuming easy to confuse. According to the report of the General department of Taxation, every year there are thousands of businesses fined for declaration PIT incorrect, part of the reason came from the payroll system is not updated timely.
4.2. The ability to customize the wages
Every business has a structure different salary includes basic salary, allowances, bonus according to performance, sales commissions, overtime... tool payroll need to allow custom formulations to meet internal policies without rewriting the entire system.
For example, a manufacturing company may need to calculate salary according to the output, while the business service leave paid by the hour worked. The ability to customize help tools become versatile, suitable for multiple business model, easy to adjust when the policy change.
4.3. Integration with time and attendance system, hr management
A tool payroll efficiency should direct connection with attendance system (fingerprint scanner, magnetic card, mobile application) and software personnel management (HRM). This integration helps data move seamless, stress-free operation input crafts limit errors.
For example, data days, overtime, vacation is automatically switched to tools salary calculator to calculate immediately, significantly shorten the processing time payroll.
4.4. Confidentiality, data security
Salary information is sensitive data, is directly related to employee benefits and financial business. So, tool payroll must have a mechanism multi-layered security: authorized access, data encryption, secure storage, backup periodically.
A leaked salary data not only cause loss of confidence in the internal, but also can lead to complaints or labor disputes. Businesses should prioritize the solution has reached the security certificates such as ISO/IEC 27001 or comply with standard network security in accordance with the law of Vietnam.
4.5. Service support costs
In addition to features, support services from suppliers play an important role. A good tool should have a team of technical support ready to answer, troubleshooting and user guide when there is a change in wage policy.
About the cost, the business should consider the total cost of ownership (Total Cost of Ownership – TCO), including free deployment, annual maintenance fee, free upgrades, personnel training. Sometimes, choosing the cheapest solution, but lack of support or non-responsive long to be more expensive later.
5. Instructions how to use the tool payroll efficiency
A tool payroll only exert maximum value when the business know how to operate properly process and exploit all the features. This not only saves time but also ensures the accuracy of transparency, the ability to retrieve information when needed.
5.1. Prepare input data
Before starting the payroll, the business needs to collect standardized entire related data, including:
- Timesheets: the Number of days worked, overtime hours, vacation days, sick leave.
- Information contract labor: the basic Salary, pay grade, the form of payment of wages.
- Allowances, additional terms: lunch allowances, gasoline, telephone, responsibility, rose.
- Deductions: SOCIAL insurance, health INSURANCE, personal income tax, other deductions (if any).
The help system payroll processing faster reducing the risk of errors.
5.2. Configure the wages and policies
Tool payroll needs to be set the correct formula based on internal policies and legal regulations. For example:
- Formula calculate salary according to the time = (basic Salary / Number of days the standard) × Number of days the reality.
- Formula to calculate overtime according to Vietnam Labor Law, (150%, 200%, 300% depending on the day).
When configured properly right from the start, the business avoids having to manually edit the monthly. For the modern software, the administrator can create many different recipe for each group of personnel from that meet the diverse needs change rapidly when you have the new policy.
5.3. Check to confirm the results
Whatever tool payroll automatic high precision, still need to step check before closing the pay table. Parts C&B should be:
- Compare the results with data attendance contract.
- Verify the bonuses, benefits or special deductions.
- Check the correct application of the tax insurance under current regulations.
According to data from Deloitte Payroll Operations Survey 2023, the business has process check out two steps before paying salary up to 35% risk disputes related to salary.
5.4. Storage & reporting
After confirmation, pay tables need be, secure storage, easy access when the need for reference or inspection. Most of the tools payroll modern are supported:
- Stored on the platform in the cloud with access rights division.
- Report payroll costs by month, quarter or year.
- Trend analysis salary to support planning, personnel budget.
Visual reports serve not only the legal requirements but also help leaders take strategic decisions. For example, the data may indicate which parts are incurred cost the unusually high to adjust timely.
6. Application software hr LV SureHCS to optimize process management-timekeeping
Process management-timekeeping traditional common potential risks such as errors when entering data manually, difficult to control real-time data, and time-consuming synthesis report. This is the reason why many businesses faced with state payroll slow, inaccurate affect directly to the experience of staff and the reputation of the hr department.
Management software hr LV SureHCS designed to radically solve the this problem by automating the entire process, timekeeping, and payroll. Instead of losing hours and check out the paper or Excel file, the business can sync data from the timekeeper, equipment, face detection, magnetic card or attendance app mobile system in just a few seconds.
A number of outstanding value that LV SureHCS bring:
- Up to 80% processor time table to automatically aggregate, collate data from multiple sources.
- Accuracy almost absolute when completely remove steps to enter manually, limiting the maximum errors.
- Support flexible attendance for many models work: office, factory, staff work remotely or work in shifts.
- Provide reports, in-depth analysis about productivity rate, tardiness, overtime... help leaders have the data to make decisions.
- Data security standards ISO/IEC 27001, ensure employee information is always safe.
CONVERT THE NUMBER OF PERSONNEL WITH COMPREHENSIVE LAC VIET SUREHCS
LV SureHCS is the solution in hrm comprehensive (HRM) is developed by Lac Viet from 1998, now serves more than 1,000 businesses in Vietnam with international standards such as CMMI Level 3, ISO 9001:2015 and ISO 27001:2013. Platform help of optimized every aspect from recruitment to employment, improve the experience of staff and effective management of resources.
Feature highlights:
- Candidate Pool AI + AI Resume: automatic dissection CV any format, search for suitable candidates instant, a 70% increase quality, reduce recruitment time significantly
- Timekeeping software – payroll – C&B auto: integrated benefits, overtime, insurance, export report, payslip correct for business scale up to 10,000 employees
- Experience hr – wallet reward – ranking behavior – survey periodically: internal management, honor, mounted staff in real time.
- Assessment and capacity development: KPI/OKR flexibility, feedback 360°, the proposed route train personalization according to the evaluation results
- Internal training & LMS integrated AI: learning anytime, anywhere, content management, multi-modal with personalization from AI
- Dashboard BI + AI Advisor: real-time reports, suggestions leadership decisions based on data resources.
TYPICAL CUSTOMERS ARE DEPLOYING LV SUREHCS
- Coca-Cola Vietnam: System deployment LV SureHCS to digitize comprehensive human resource management group has standardized the data, the optimal operating HR according to international model.
- Textile company Success (TCM): Application LV SureHCS to manage hr, payroll, benefits, timekeeping and capacity profile for nearly 5,000 employees across 5 areas of activity – from textiles and fashion to real estate.
- Total company air Port, Vietnam (ACV): Choose to trust LV SureHCS to operate the system large-scale personnel with over 10,000 employees, 24 subdivisions, solved the problem of complex business of modeling state-owned companies.
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INTEGRATED AI ACCELERATION CONVERTER OF PERSONNEL
Vietnam has officially launched The 3 AI assistant hr deeply integrated into the LV SureHCS including LV-AI.Docs, LV‑AI.Resume and LV‑AI.Help to automate the task administration, standardized data enhanced experience personnel
- LV‑AI.Docs: automatic dissection transfer data from documents such as CCCD, windows, SOCIAL insurance, by level of digital records, standardized
- LV‑AI.Resume: analysis of CV auto, construction, candidate profile, find people with the right criteria by prompt intelligent data mining candidate pool efficiency
- LV‑AI.Help: chatbot internal support, answer questions HR 24/7 access form process quick contextual user
BUSINESS IS WHAT WHEN DEPLOYING SOFTWARE LAC VIET SUREHCS?
- Comprehensive solutions from A‑Z cover the entire process of HR from recruitment, profile, attendance, payroll, benefits, training, reviews, experience staff
- Highly customizable & flexible connection to suit any scale, industry, easy to connect with ERP, finance, office of chemical
- Save cost & performance enhancement help to lose 40-60% of the cost of operating personnel, retain talent, improve the work efficiency
CONTACT INFORMATION:
- Hotline: 0901 555 063
- Email: surehcs@lacviet.com.vn | Website: https://www.surehcs.com/
- Office address: 23 Nguyen Thi Huynh, Phu Nhuan, ho chi minh CITY.CITY
With LV SureHCS, business not only save operating costs, but also the built environment, working professional, fair, transparent.
In the context of business need to process optimization, management, guarantee the absolute accuracy in salary calculator salary plays a pivotal role to help save time, reduce errors and increase transparency. If your business is looking for a solution management software resources just professional and easy to deploy, integrate, consider the particular software from Vietnam SureHCS to automate, standardize and elevate payroll process in a sustainable way.
