Flaws in attendance can lead to salary calculator is not accurate, internal dispute, and take a lot of time to check the data. To solve this problem, businesses often use the template timesheet hourly Excel file
These tools help automate recorded working hours, calculate salary, accuracy and tracking performance of employees under every hour do a specific job. The application of timesheets by the hour not only help businesses save time but also increase transparency and fairness in personnel management.
The same Lac Viet Computing track details how to build the timesheets by the hour professional in this article.
1. Timesheets according to what time it is?
Timesheet hourly is the tool accurately record the working time of employees by hourly or ca do. Other with timesheets day, just recorded the total number of days away from work, timesheets by the hour allows business:
- Record time in and time out, total hours actually worked each day.
- Time tracking, flexible work, including overtime, vacation or working remote.
Illustrative example: An employee working the morning shift from 8.00 to 12.00 and afternoon shift from 13h00 to 17h00, timesheets in hours will record each and every detail about this time, from which the system automatically calculates the total working hours are 8 hours/day.
The role of the timesheets by the hour in business
Timesheets by the hour not only is the tool recorded work time, but also help businesses:
- Management actual working hours: Business easily see the ai doing enough now, who do more hours, who is on vacation.
- Support payroll, accuracy, transparency: When accurate data, the payroll based on the hours of work becomes more quickly, reducing the risk of dispute.
- Increase productivity, reduce the controversy internal: When employees know that the work hours are recorded, transparency, they will be motivated adhere to work schedule, reduce fraud-hours.
2. How to build timesheets effective hourly
2.1 The information should be in timesheets
To timesheet hourly maximize efficiency, the full design of the school of information is very important. A template timesheet standard time should include:
- Employee name and employee code: Help to easily distinguish each employee, especially when a business has multiple branches or parts.
- Hours of work: Recording on/off accuracy to calculate the total working hours. For example, A work from 8h00 – 12h00 and 13h00 – 17h00, the total number of hours is 8 hours/day.
- Work shift: to Help businesses monitor employees work under the morning shift, afternoon shift or night shift, which is convenient for the planning personnel.
- Overtime (OT): Recorded overtime as a rule, ensure payroll accuracy.
- Notes: additional information, such as vacation, do make up, holiday.
When timesheets are designed to fully and accurate data will help to reduce errors in payroll, enhance transparency, shorten the synthesis time report.
2.2 Rules paid by the hour
After obtaining the data, hours of work, business required to comply with the rules, paid by the hour to ensure fairness and transparency:
- Basic hourly pay: Salary is calculated by the formula: Total hours worked x wage per hour. For example: an employee has a salary of 50,000 VND/hour, working 160 hours/month → basic Salary = 8.000.000 VNĐ.
- Calculating overtime (OT): Depending on the laws and policies of business: ordinary days 150%, holiday 200%, holidays 300%. For example, If employees do 2 hours OT holidays, salary calculator OT = 2 × 50.000 × 3 = 300,000 VND.
- Adjust for vacation holidays: Reduced hours do not work or hours offset according to the regulations. Source reference: The Vietnam Labor law 2019, Article 97
Apply clear rules to help businesses ensure wage transparency, avoid disputes with employees and comply with the law.
2.3 Tips for optimal timesheets
To timesheets operate more efficiently minimize error, the business can apply some of the following tips:
- Use Excel formula auto: automatically calculates the total hours, basic salary, salary OT, minimize errors due to input manually. For example, use the function SUMIFS to hours according to each employee or each work shift.
- Table design easy-to-read visual: Split column clear: time in/out, shifts, OT, notes. Color or conditional formatting to get to know the error or abnormal data.
- Storage and security, data: Save the Excel file on the hard drive security system or cloud storage have limited access. Backup periodically to avoid data loss.
Enterprise value received:
- Save time synthetic test data.
- Minimize the risks of errors in payroll.
- Create database to analyze employee performance according to hours of work, from which the optimal plan personnel.
3. Support resources: Sample timesheet and Excel file
3.1 Sample timesheet hourly word file standard business
A template timesheet standard time helping businesses accurately record the working hours of employees, from which payroll, management, shift work, overtime in a transparent way.
Characteristics of the sample table standard:
- Recorded employee name, employee code, date of work, hours on/off, shift, total hours, hours OT and notes.
- Intuitive design, easy-to-follow, easy to modify to fit each department or type of employment.
- Can use directly or as a basis to enter data into the system manager, hr, or tool payroll.
Practical benefits:
- Help reduce errors in payroll, shorten the synthesis time data.
- Increase transparency, employee to track hours worked by themselves.
- Is a tool to standardize the data before putting into Excel file timekeeping and software payroll staff by the hour or automated software.
3.2 Excel File timekeeping and payroll hourly
File Excel timesheet calculator hourly wage is the solution to improve not only helps in recognition working hours but also automatically calculates base pay, hours of OT, and a synthesis report.
Feature highlights:
- Automatically calculates the total hours worked each day, each week or month.
- Payroll OT based on the formula prescribed legal, policy and business.
- Automated reporting: total hours, gross pay, salary, OT, chart, analyze working hours by employee or department.
- Easily edit to fit particular business such as hours, flexible shifts more or vacation.
Actual value:
- Up to 50-70% of the time synthetic test data compared with the management of the paper.
- Enhanced accuracy in payroll, transparent with employees.
- Support business decisions about personnel based on real data.
3.3 note when using template/Excel
To harness the maximum value from these resources, businesses need to note:
- Edit fit particular business: Add column information according to type of employment (full-time, part-time, night shift). Adjustable recipe payroll according to the basic salary, OT, allowance peculiarities.
- Check out the recipe data input: Ensure the formula for calculating the total hours, salary, OT, vacation work correctly. Regularly reviewing data to avoid input errors, especially with employees to do more shifts or hours flexible.
- Store security: Saved Excel file on internal systems or clouds have limited access. Backup periodically to avoid data loss.
Business benefits received:
- Data, timekeeping, and payroll is always accurate and transparent.
- Increase efficiency, personnel management, reduce the risk of dispute salary.
- Easy to deploy up-conversion software attendance management automatically when needed.
DOWNLOAD TEMPLATE TIMESHEET EXCEL FILE BY THE HOUR AND DOT PATTERNS THE OTHER COMMON
4. Personnel management, timekeeping with Lac Viet SureHCS HRM
In the organizations and enterprises are to find out information about timesheets by the hour, the management of working hours of employees correctly transparency is the key element to optimal staffing costs, improve work performance. Lac Viet SureHCS HRM is the solution software personnel management, comprehensivebusiness support from stitch attendance, paid by the hour to manage personnel records to help simplify the complex process to reduce errors.
The salient features of Lac Viet SureHCS HRM related to timekeeping:
- Software attendance management automatically by the hour or work shift: Employees can swipe cards, fingerprint or face recognition data is synchronized directly into the system.
- Payroll accuracy, transparency: automatically calculate basic salary, hours of OT supplies, according to each employee based on timesheet data real.
- Analysis report hours of work: to Help businesses easily track productivity, overtime and scheduling personnel efficiency.
- Data integration flexibility: connect to the sample timesheet hourly or file Excel timesheet salary calculator hourly, facilitate the switch from the manual method to the automatic system.
CONVERT THE NUMBER OF PERSONNEL WITH COMPREHENSIVE LAC VIET SUREHCS HRM
LV SureHCS HRM is the solution in hrm comprehensive (HRM) is developed by Lac Viet from 1998, now serves more than 1,000 businesses in Vietnam with international standards such as CMMI Level 3, ISO 9001:2015 and ISO 27001:2013. Platform help of optimized every aspect from recruitment to employment, improve the experience of staff and effective management of resources.
Feature highlights:
- Candidate Pool AI + AI Resume: automatic dissection CV any format, search for suitable candidates instant, a 70% increase quality, reduce recruitment time significantly
- Timekeeping software – payroll – C&B auto: integrated benefits, overtime, insurance, export report, payslip correct for business scale up to 10,000 employees
- Experience hr – wallet reward – ranking behavior – survey periodically: internal management, honor, mounted staff in real time.
- Assessment and capacity development: KPI/OKR flexibility, feedback 360°, the proposed route train personalization according to the evaluation results
- Internal training & LMS integrated AI: learning anytime, anywhere, content management, multi-modal with personalization from AI
- Dashboard BI + AI Advisor: real-time reports, suggestions leadership decisions based on data resources.
AI INTEGRATION ACCELERATES DIGITAL TRANSFORMATION OF HUMAN RESOURCES
Vietnam has officially launched The 3 AI assistant hr deeply integrated into the LV SureHCS including LV-AI.Docs, LV‑AI.Resume and LV‑AI.Help to automate the task administration, standardized data enhanced experience personnel
- LV‑AI.Docs: automatic dissection transfer data from documents such as CCCD, windows, SOCIAL insurance, by level of digital records, standardized
- LV‑AI.Resume: analysis of CV auto, construction, candidate profile, find people with the right criteria by prompt intelligent data mining candidate pool efficiency
- LV‑AI.Help: chatbot internal support, answer questions HR 24/7 access form process quick contextual user
TYPICAL CUSTOMERS DEPLOYING LV SUREHCS HRM
- Coca-Cola Vietnam: System deployment LV SureHCS to digitize comprehensive human resource management group has standardized the data, the optimal operating HR according to international model.
- Textile company Success (TCM): Application LV SureHCS to manage hr, payroll, benefits, timekeeping and capacity profile for nearly 5,000 employees across 5 areas of activity – from textiles and fashion to real estate.
- Total company air Port, Vietnam (ACV): Choose to trust LV SureHCS to operate the system large-scale personnel with over 10,000 employees, 24 subdivisions, solved the problem of complex business of modeling state-owned companies.
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WHAT DO BUSINESSES GET WHEN DEPLOYING LAC VIET SUREHCS SOFTWARE?
- Comprehensive solutions from A‑Z cover the entire process of HR from recruitment, profile, attendance, payroll, benefits, training, reviews, experience staff
- Highly customizable & flexible connection to suit any scale, industry, easy to connect with ERP, finance, office of chemical
- Save cost & performance enhancement help to lose 40-60% of the cost of operating personnel, retain talent, improve the work efficiency
CONTACT INFORMATION:
- Hotline: 0901 555 063
- Email: surehcs@lacviet.com.vn | Website: https://www.surehcs.com/
- Office address: 23 Nguyen Thi Huynh, Phu Nhuan, ho chi minh CITY.CITY
Management of working hours is exactly the key element to business optimal staffing costs, improve working performance guaranteed benefits for employees. The application of timesheets by the hour to help businesses easily recorded hours of work, wage calculation, transparent and efficient tracking employees in an intuitive way.
In particular, with the support of software solutions, hr management, attendance, Lac Viet SureHCS HRM, the whole process timekeeping, payroll and reporting becomes automatic, accurate, saving considerable time.
