When it comes to office staff, many think, to the “comfort” side of the stack of paper and printer, or it is the work of accounting, office ..etc. But the actual work the office staff is not simple and as comfortable as we thought. So what is the office? The work of office staff includes what? Let's Lac Viet Computing learn specifically about this issue.
1. List the work of office workers, popular now
1.1. Reception office
- Answering phones from customers
- Welcome guests rather board of directors
- Handle initial information and visitor guide to functional parts
- Support the meetings of the company
- Organization and implementation workshops, meetings, class of company (if any)
1.2. Clerical work is the work of office staff
- Receive, dispatch, text sent to the company, classified and sent to department functions.
- Handle documents, papers, writing out
- Receiving, storage and dispatch, contract, related documents on the company system.
- Timekeeping for employees ( please arrive late, leave early, leave).
- Arrange the work schedule, meeting schedule
- Track mode, health insurance, social insurance for employees
- Arrange for printing, photocopying as needed
1.3. Management, infrastructure, equipment
- Track and manage your device, property companies, as well as order as needed.
- Shop stationary and utensils according to the needs of employees.
- Office management products, such as books, newspapers, magazines, according to the company's needs
1.4. The work of the office staff are supporting the project
- Advising on issues related to papers, legal
- Management support program, work plan for leadership
- Support profile for company's projects
2. Office workers, what is?
Office staff is considered a “babysitter” of the company. Department is almost impossible to lack of any business.
So office workers do? Office staff do the work related to administrative procedures, such as The reception, arrange the work schedule, meeting schedule, as well as the base material for the company when in need.
In addition, the work of the office staff also health care for employees, as well as other needs of the departments in the company.
3. A number of questions related
3.1. What is the office?
There are many definitions of the office when you do the work of office staff. Office can be the work of the individual (leader, chief, person, “important”) or is the headquarters of companies and businesses. In addition, the office is also the place where the operation or organization of the meeting, negotiations. The office often associated with the acquisition, storage as well as storage information.
This is also where can denote a position or a department within an organization with specific duties attached to the activities related to the joint work, for internal and external management, the basis of that organization (Office, Department, or office to be placed in the agencies, organizations, companies, and often have the function, the Chief Deputy, Office...).
Office can be understood simply place to work your business, organization or a group of individuals.
Legally, the office can is a trading name of an organization with legal personality, such as the law office, notary office or is a division of the company, entrepreneurs do not have business function as a representative office, office, commercial, center, trade promotion.
Similar to that. Office building is the building built with function is the place to work instead to stay as the type of building condominium, apartment to another.
3.2. The type of office
Depending on the function that can split the office into several different groups. For the convenience of the track we divided into 2 types of office. The office according to the function and the working room.
- Office function
According to the concept office is the machine to do the synthesis and direct assistance to the operator of the leader board an agency, unit, then in the body of general jurisdiction, the agency unit has large scale, it established the office (e.g., Office of the National assembly, government Office, Office of the party committee office, house, land etc...)
General characteristics this is often the subdivisions, state agencies, according to the authority which the executor and handle the work of office staff different from the micro scale to the macro.
- Office work
Office work can be placed in the building professional or simply there is just one apartment, 1 room is designed to work. If you work in the office building that professional can also lies in the type of office the following:
a) virtual Office
Virtual office is the kind of office, only use the address to register established business. Virtual office can receive parcel, text; sometimes there are receptions, event, meeting or customer support. Type of virtual office usually does not require a large area, so save the cost incurred. Virtual office is a great option for individuals, small business.
b) the Office, traditional
Is kind of common office. Traditional office that is stable and long lasting. Type this office, businesses can freely decorate living as well as develop liking.
Traditional office ensures the private as well as quiet for employees. However will incur other costs such as service charges, electricity, water, repairs, ...
c) shared Office
Shared office is the workplace of 1 or more different companies. Shared office in accordance with the small companies. Type this office to solve the problem of costs for business, but still brings the trust of customers as well as partners.
The work of office staff plays an important role in the operation/development of any business. The mission daily, from document management to communicate internal/external, require a professional and meticulous. To improve work efficiency, creating a good working environment than the application of the solution digital technology is essential.
LV-DX Collaboration is the workspace of advanced help improve performance, enhance coordination between the staff. With the tool supports optimal LV-DX Collaboration create conditions for the exchange of information, project management, collaboration becomes easier and more effective. This is the ideal solution for businesses that want to build working environment, modern, dynamic and flexible for office staff.
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