Selection criteria accounting software according to field-scale standard fit

In the context of transformation of business is going strong, accounting software has become the foundation data infrastructure important for every business. Not only supports write, handle stock from, the software also acts to standardize financial processes, ensure legal compliance to provide timely data to serve the administration as well as decision-making.

The same Lac Viet learn in detail the important criteria when choosing accounting software, helps businesses properly assess needs, choose the right solution to build a foundation of financial management-sustainable in the long term.

1. Why business need to define criteria before choosing the accounting software?

In the process of conversion of financial management, accounting software, no longer merely the tool recorded, processed, accounting. In fact, this is the core system directly affects the accuracy of the data, the level of compliance with quality legal decisions management of the business.

A accounting software tailored to help businesses:

• Standardized processes accounting, rotated financial data
• Ensure accounting data consistency, transparency
• Full compliance with the regulations on accounting, tax
• Provide timely information for management and decision making

Conversely, the selection of accounting software, as to not clearly define the criteria often lead to many negative outcomes in operation. The most popular is the status of the software does not fully meet actual business, making accounting to parallel processing on Excel or other external tools. This not only increases the risk of errors of data, but also break the consistency of the financial system.

Many businesses are forced to change the software only after 1-2 years of use of the software does not keep up the development of scale, industry or ask your administrator. As a consequence, the cost of the initial investment is wasted, deployment time from the beginning, our team of accountants must be familiar with the new system, directly affect the operational efficiency.

So, clearly define selection criteria accounting software right from the beginning not only help businesses choose the right solutions in accordance with industry as well as the scale, but also is the foundation to building management system, financial stability, flexible and sustainable in the long term.

2. Selection criteria accounting software according to industry, field operations

Use the accounting system does not fit the particular business sector will cause false reports take a lot of time editing reduce the productivity of the organization. Below is the approach according to each industry group basic:

2.1. Commercial business – distribution

Business areas commercial distribution related to the volume of goods, diversified commodity code multiple unit stock and fluctuations in the price of capital. In this model, accounting not only is the recognition of vouchers which must ensure the ability to track the flow of goods, the price of the capital – turnover, as well as public debt thorough in each sales channel.

Selection criteria:

• Inventory management according to the code – group – location: Help reduce the loss of control of goods in many points different warehouses, increase accuracy inventory report.
• Track the price of capital flexibility: including the method of calculating the price of capital as the average... help businesses evaluate the profitability more accurately according to each moment.
• Control the debt details: automatically alert the public debt maturity, risk reduction and late payments from customers or overdue debt with suppliers.
• Management board price – discount – program promotion: Integrated features support simulation program complex sales.

The software when properly reflect the business of commercial distribution, accounting and management will have financial picture clearly in each item, each channel, thereby optimizing cash flow, reduce inventory stagnant and improve the profit margin.

2.2. Business field of manufacturing

Production of not only the general accounting revenue – cost. Each product can go through many stages, use many different raw materials cost the cost in general for the whole process. How to calculate price directly affect the reported gross profit and strategic decisions sale price.

Selection criteria accounting software:

• Managing bill of material (BOM): Create a set of rules about raw material for each product helps to track direct costs – indirect in a systematic way.
• The set costs according to each stage/order: Support the business understands the cost of production at every step, as the basis to allocate the right.
• Tight connection with stock – purchases – sales: Avoid duplicate processing system and ensure consistency of data-related functions.

A accounting software fit will minimize deviations in prices and help leaders expense reports timely to investment decisions, optimize production processes aimed at improving the efficient use of raw materials.

Note: The accounting software is usually only handle the price simple; to meet full service of production, businesses should prioritize software has the ability to expand or integrated with the planning system enterprise resource planning (ERP).

2.3. Business service

Difference of business services is no physical inventory, instead it is worth the time, expense under the contract and the services provided. So, the software does not need complex management physics but must reflect the correct line revenue – cost of each contract/project.

Selection criteria:

• Revenue management under the contract/project: Ensure revenue is recorded properly stages follow standard accounting.
• Track cost allocation by service: Help profitability analysis by customer service.
• Report interest – hole under each contract: Support management decision strategy services.

When accounting software properly with the particular service, the business will have management reports in depth, support planning, cost, sales price and contract administrator accurate.

2.4. Business building – project

Peculiarities of construction is long-term as well as the cost allocation according to works, it is accompanied by advance payment and settlement complex reporting requirements accumulative accurate.

Selection criteria:

• Cost management in construction/category
• Track the advance of settlement to end the process
• Allocate the cost of long-term
• Report interest – anal for each project

A solution accounting software is designed or configured properly for construction will reduce the time data aggregation project reports, ensure compliance with the standards of accounting and help leaders investment decisions/stretching/get project faster.

3. Selection criteria accounting software according to scale business

Enterprise scale shaping the nature and complexity of accounting and finance. Therefore, the criteria for selecting the right accounting software must reflect the actual needs in each stage of development of the business. Ignoring this factor will lead to system too weak, or too much functions, wasting costs, training time deviations in data management.

3.1 small Business & medium sized (SME)

For SMES, the focus is to optimize existing resources, simplify the accounting process, and provides timely information to serve daily administration.

Criteria of priority:

• Easy to use, friendly interface: The software must allow the user accounting quickly grasp manipulation, minimizing training time. An international research indicates that many small businesses still use Excel or recording handbook for accounting software complex, difficult to manipulate (51% of small businesses do not use intensive software or using only simple tools) but this is synonymous with bugs craft is high, lack of process control automation data.
• Meet business basic accounting: includes recorded delivery, translation, general financial reporting standards, management of public debt and the budget. Here are the necessities to help businesses immediately see the value of software in saving time and handling, reduce errors.
• The investment cost & reasonable deployment: SMES often operate with limited budget. A software has just enough functionality to bring high efficiency, more expensive software with multiple modules, do not use.

Shouldn't priority:

• Software is too complex, multi-module exceeds demand use
• Solution just for big business, need more function expansion

3.2 medium-sized Enterprises – are open wide

At this stage, the business not only handle the basic accounting but also need system design, management reports, assign users to roles and prepare for growth in the next 3-5 years.

Criteria of priority:

• The ability to expand as the demand grows: the System must allow businesses to add new functionality, connect with other solutions when the scale increases.
• Manage multi-room board: organizations have many parts, and software needs to support decentralized details, ensure personnel only to access data in accordance with the role.
• Report flexible admin: reports to allow filtering of the multi-dimensional profession, as according to the project, affiliates, customers... to cater to the demand decisions of the leader board.

Choose the appropriate software at this time to help businesses avoid having to change the system when expanding the scale, cost savings, overall upgrade in the long term.

3.3 big Business, many branches

Big business requires an accounting platform, powerful, capable of handling large volumes of data, multi-branch, providing consolidated reporting across the organization.

Criteria of priority:

• Data management focus: Collection of data from multiple branches, departments as well as business units into a single system to ensure consistency and transparency.
• Accounting multi-unit: software to handle the business related affiliates – for example, for unless the debt between the branches, the recognition of revenue from the unit, daughter of the same consolidated financial statements.
• The ability to customize according to the process private: big Business often have internal processes complicated and peculiar. The system must allow custom report template, stream processing, as well as control approved in many levels.

Note: big Business should prioritize the accounting solution with integrated management system, enterprise resource planning (ERP), because they provide an integrated platform between accounting – finance – operate – hr.

4. The general criteria when choosing accounting software

When business reviews, compare accounting solutions on the market, the most important thing is not the feature list, which is to evaluate software according to the standard really affect the operational efficiency along the business decisions. Below is the criteria for the foundation that every organization should consider before deciding to invest.

4.1. Suitable accounting & legal provisions Vietnam

The accounting standards, tax regulations in Vietnam vary each year as to meet Circular 99/2025. If software is not updated timely in accordance with this, the business will be at risk report wrong, is tax authorities require correction or penalty for violation.

Criteria for selecting accounting software:

• The system must fully comply with accounting standards and the provisions current tax.
• Available in the form of financial statements – tax in the correct form of the governing body.
• Easy to update when there is a change in policy.

A system update to the law will help reduce legal risk, avoid penalties due to false report, as well as reduce the load for the accounting department having to manually edit the report as required under new management.

4.2. Stability & data security

Financial data is the most important asset of the business. The interruption system, or risk losing, exposing the data can cause serious losses on financial and reputation.

Selection criteria accounting software:

• System stable operation, limiting the discontinuity in the peak period as the end of the month/quarter.
• The ability to decentralize clear according to the job position (for example: accounting only see data related to window details head office, have the right to review synthesis report).
• Mechanism automatic backups, restore data safe.

Software standards this helps businesses minimize risk, business interruption, ensuring data is always protected. This is especially important when the business scale and need to access the data of many years ago.

4.3. The ability to customize & flexible according to the business

Every business has own process, sometimes a accounting software “fixed” (rigid) will force the user to manipulate the system, leading to deviations of control and lack of integrity of data.

Standard options:

• The system allows to adjust account structures report, according to the actual demand.
• Support customization process internal accounting without depending on IT.
• Minimize the data processing external software (such as Excel).

When flexible software, accounting personnel can respond quickly to the requirements management peculiarities, such as analysis according to the project, clients that do not need IT team intervention helps to increase performance and reduce operating costs overall.

4.4. Easy to use & convenient for the accounting team

If the software is too complex, our team of accounting takes a long time to get acquainted. This increases the cost of training can cause the business to rely heavily on a handful of personnel proficient system.

Standard options:

• Interface logic, intuitive, consistent with the process input and check of accounting data.
• To reduce dependence on IT in operation everyday.
• Shorten the training time, get acquainted for new personnel.

A platform, user friendly, help reduce errors due to manipulation, increase productivity to create conditions for expanding accounting team fast when needed.

4.5. Capacity development & support of the supplier

Choose software only the first step. The deploy, customize and operate the software requires suppliers have practical experience as well as timely support.

Selection criteria accounting software:

• Suppliers understand the accounting profession, have a real business.
• Technical support quickly when problems arise.
• Are committed to the long-term, not just stop at the stage of sale.

When the provided dedicated business reduce the waiting time technical support and can take advantage of the maximum value of the software in operation daily.

4.6. The investment cost & effective long-term use

Not any business also have a big budget to invest in expensive software right from the start. However, choose the software only because of its low cost can lead to costs incurred in the future when having to upgrade or change the platform.

Standard options:

• Assess the total cost of ownership (Total Cost of Ownership), including the cost of copyright, deployment, training, maintenance.
• Balance between cost and value brings about automation, management reports, as well as the internal control.
• 't exchange the effective management just to save the initial cost.

The right accounting software will help your business optimize operating costs accounting system in the long term, avoid the need for investment in the system within the next 2-3 years due to initial selection has not enough ability to meet the expanding operation.

5. AccNet ERP – solutions that meet the selection criteria accounting software for business

When business was clearly define the criteria for selecting accounting software, the selection of appropriate solutions not only in the ability to meet current business, but also need the ability to accompany business in the long term. This is the reason increasingly more businesses move from the accounting software singly to the accounting solutions – ERP-oriented overall administration as AccNet ERP.

AccNet ERP is the solution accounting – finance is developed based on the thinking accounting service operation management, rather than just focus on the notes to financial statements. Special software in accordance with the business are accounting complexity, businesses are scaling or wishing to enhance capability financial management.

5.1. In accordance with several industry & business model

One of the important factors in the criteria to choose the right accounting software is the ability to properly reflect the particular industry in accordance with the actual operation. AccNet ERP allows for deployment flexibility for many fields such as:

• Commercial business – distribution with demand management, goods management, purchasing – sales, price of capital, public debt
• Manufacturing enterprises need to track expenses, calculating the cost of allocating the cost of production
• Business services, projects need to manage revenue – expense under the contract, phase
• Construction business needs to control the cost as the item of the same settlement, long states

Thanks to the possibility of flexible configuration, businesses can apply the software in the correct pattern of their activities, limiting the maximum processing or to do parallel on Excel.

5.2. Meet legal requirements & enhance effective governance

AccNet ERP full compliance mode, the Vietnamese accounting system providing financial statements as well as tax reporting in accordance with current regulations. This foundation is mandatory in all selection criteria accounting software for business.

Difference of AccNet ERP lies in the ability to support management reports flexible, allows businesses to analyze data in multiple dimensions, such as departments, project, branch, product, or customer. Thanks to them, the leaders not only of data to “report”, but also have the data to evaluate operational efficiency and timely decisions.

5.3. Scalable & post-deployment version

In fact, many business have to change accounting software only after a few years of use so the system does not keep up the development of the scale as well as the complicated business. AccNet ERP is designed with scalability flexibility, allowing business:

• Deployed in stages, in accordance with the budget needs
• Expand when increasing the number of departments, branches, or areas of business
• Standardized gradual process accounting – finance towards modern management
• With more than 30 years of development, Accnet ERP understand in-depth professional accounting complexity of the business to build custom features to meet operating system.

Besides, advisory capacity development intensive help design business accounting system is suitable right from the start, reducing operational risk and to limit the dependence on manual handling.

From the perspective of governance operate, the choice of AccNet ERP is not just invest in an accounting software, which is:

• Standardized, transparent system of financial – accounting
• Reduce errors, reduce dependence on Excel and manipulate craft
• Enhance the ability of cost control, cash flow, operational efficiency
• Construction of the foundation financial data serve long-term development

With respect to the organizations and enterprises are to find out information about selection criteria accounting software, AccNet ERP is the solution meet requirements compliance management, and expanded, in line with the sustainable development strategy in the medium – long term.

ACCOUNTING SOLUTIONS ACCNET ERP INTEGRATED AI AUTOMATE ALL BUSINESS

AccNet ERP is a software solution financial accounting integrated in the management system, comprehensive enterprise, which is developed by Lac Viet corporation. Difference highlights of AccNet ERP is the app artificial intelligence (AI) in many accounting process to help businesses:

• Automation of accounting and classified documents.
• Improving the accuracy in data control.
• Shorten processing time business accounting – financial.

Thanks to that, AccNet ERP not only is support tool but also a “smart assistant” with the business in financial management transparent effect.

Feature highlights:

✔️ Automatic accounting vouchers, collate public debt thanks to AI.
✔️ Manage your finance – accounting multi-branch, multi-subsidiary.
✔️ Financial statements consolidated standards of Vietnam & international (VAS, IFRS).
✔️ Cash flow management, budgeting, forecasting the exact cost.
✔️ Connect with the manure management system, hr, production, sales to sync data.
✔️ Integration of AI in data analysis, risk warning and proposed optimal scheme.

TYPICAL CUSTOMERS ARE DEPLOYING ACCNET ERP

• Nitto Denko – control production costs thanks to the application of accounting costing: Nitto Denko has chosen solution AccNet ERP to deploy the system accounting calculating cost ofhelp business control costs more effectively in the production process. After a period of use, company, highly effective, practical system that brings, as well as the degree of stability superior to other software in the market.
• ANTESCO – restructuring process works with management accounting operation: At ANTESCO, our team of consultants and deployment of AccNetERP has collaborated closely with the business in the first phase, reset the standard process and construction work-flow related departments throughout. The solution has helped ANTESCO significantly improve management capabilities, operating in a synchronized way and versatile
• Khatoco – expansion pack solution AccNetC after the successful implementation of original: Lac Viet has successfully deployed package solution AccNetC for trade co., LTD Khatoco in Nha Trang, according to the agreement signed on 29/07/2014. After the system is first put into operation efficiency, Khatoco intends to continue cooperation and expand the distribution finance – accounting and retail management with AccNetC, expressing the deep trust in implementation capacity and quality of service from Lac Viet.

SIGN UP TO RECEIVE DEMO NOW

Sign up PM accounting

PositionBusiness ownerDirector/Deputy directorChief accountantPurchasing managerHead of ITHrHead of MarketingHead of businessProject managementStaffOther

Scale hrSiêu Nhỏ (<20)Nhỏ (<=100)Vừa (<=500)Lớn (<=3000)Very Large (>3000)

IndustryPublic servicesFinance/banking/insuranceConstruction/real estateOil and gas/waterEducation/trainingRetailFood/consumer goodsPharmaceutical/Medical/biotechnologyTextiles/garmentsProduction of heavy industry (mechanical engineering, cement, thẹp, mobile phone...)Paper manufacture/packagingOther manufacturingHigh-tech (IT, electronics)Consulting services/HR/accountingBeauty/spa/aestheticTransportation/warehousingCar/motorcycle/equipmentService residenceFood service/entertainmentOther commercial servicesOther

By clicking the button Send requestyou agreed with Privacy policy information of Vietnam.

Send request

INTEGRATED AI ACCELERATION CONVERTER OF ACCOUNTING

AI in AccNet ERP't just stop at automate data entry, but also:

• Identification & classification certificate from smart: AI scan, read & sort invoice, voucher, receipt, limit errors due to input manually.
• Financial forecasting & budget: the system uses algorithms machine learning to forecast cost, revenue, business support decision fast.
• Warning risk accounting: AI to detect abnormalities in the book, from which timely warning of false or fraud risks.
• Reports assistant smart: AI suggested report template, automatic data aggregation support, leadership, financial analysis instant.

BUSINESS IS WHAT WHEN IMPLEMENTING ACCOUNTING SOFTWARE LAC VIET?

• Experience more than 30 years develop software solutions business management in Vietnam.
• Ecosystem of comprehensive: AccNet ERP easily connect with other solutions of Lac Viet (HRM, Workflow, Portal...).
• Advanced technology: Integrated AI support, cloud & on-premise flexible.
• Services dedicated support: A team of knowledgeable professionals with accounting – finance in Vietnam, companion throughout the deployment.
• Trust from thousands of customers in many areas: finance, banking, manufacturing, trade, services.

See details, feature & get FREE Demo

CONTACT INFORMATION:

• Hotline: 0901 555 063
• Email: accnet@lacviet.com.vn | Website: https://accnet.vn/
• Office address: 23 Nguyen Thi Huynh, Phu Nhuan, ho chi minh CITY.CITY

Choosing accounting software is a strategic decision in financial management, operating business. When determining the right criteria according to industry, scale, target development, business will avoid investment risk, the wrong solution, wasting resources. At the same time, the construction business is the foundation of financial data transparency, consistency, good service for management. This is also an important prerequisite for the expansion process conversion of sustainable in the long term.